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Description

We are looking for an experienced Executive Assistant to provide high-level administrative support to senior executives in a fast-paced environment. This position is based in Itasca, Illinois, and requires superior organizational skills, attention to detail, and the ability to manage multiple priorities effectively. The role offers an exciting opportunity to work closely with leadership and contribute to the smooth functioning of operations.

Responsibilities:

• Manage executive calendars, coordinate schedules, and organize complex meetings with precision.

• Facilitate travel arrangements for executives, including booking flights, hotels, and handling visa and immigration documentation.

• Process expense reimbursements using Oracle systems in a timely and accurate manner - software experience preferred but can train. Expense reports experience is a must!

• Prioritize and oversee multiple projects simultaneously, ensuring deadlines are met.

• Prepare presentation materials and assist with related technologies to support executive needs.

• Review and summarize reports and documents, ensuring executives are well-informed and prepared.

• Organize and maintain department filing systems, including correspondence, memos, and reports.

• Sort and distribute incoming mail and faxes to the appropriate recipients.

• Handle invoice processing and outgoing mail as required.

• Perform additional administrative tasks and duties as assigned to support the team.

Requirements

• Associate or Bachelor's degree is preferred but not required.

• Proven experience supporting senior executives in a detail-oriented environment, preferably in a public company.

• Exceptional written and verbal communication skills, with strong negotiation and decision-making abilities.

• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.

• Demonstrated ability to arrange domestic and international travel, including visas and supporting documentation.

• Experience creating presentations and managing conference calls.

• Strong attention to detail and the ability to interact effectively with senior executives and team members.

• Ability to adapt and thrive in a fast-paced, dynamic work environment.

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .