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Job Description

Are you passionate about providing outstanding administrative support to Executives?

If your answer is yes, then this is a fantastic opportunity for you and we want to hear from you!

We embrace a culture of passion and dedication at Cedars Sinai, and it’s part of the reason we’ve been named one of the top ten hospitals in America’s Best Hospitals by U.S. News & World Report. Now we invite you to join us! From working with a team of outstanding healthcare professionals to using state-of-the-art facilities, you’ll have everything you need to do something incredible—for yourself, and for others.

Why work here?

Beyond outstanding benefits and competitive salaries, we take pride in hiring the best and most hardworking employees. Our talented members reflect the culturally and ethnically diverse community we serve. They are proof of our commitment to creating an inclusive environment that fuels innovation and the gold standard of patient care we strive for.

We have an exciting and challenging opportunity for an Executive Assistant who will support our mission of providing world-class healthcare.

The Executive Assistant (EA) will be responsible for performing a wide range of complex and confidential administrative duties supporting the Principal Investigator and Scientific Director, Dr. Ronai. As an integral part of the support system within the leadership team, the EA will be the primary point of contact and responsible for establishing procedures and/or systems to ensure the orderly and timely flow of business throughout the office. Highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment with short deadlines. Will demonstrate initiative, resourcefulness and problem-solving skills in applying their knowledge, skills, and abilities to the responsibilities, functions and underlying management structure. Great tact and diplomacy are required to maintain the confidentiality and integrity of the office.

The EA, supporting Principal Investigator and Scientific Director, Dr. Ronai in the Surgery Chair Department, is responsible to perform a broad range of clerical, administrative, and general office activities in a fast-paced environment.

Primary duties and responsibilities include:

+ Schedule complex meetings and manage calendar

+ Establish priorities and identify matters that need immediate attention

+ Coordinate complex travel arrangements to ensure required information and materials are provided for the meetings

+ Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data

+ Type rough draft or verbal instructions, correspondences, and narrative

+ Compose routine business correspondences with minimal edits

Qualifications

Requirements:

+ High School Diploma/GED required. Bachelor’s Degree preferred

+ 4 years of progressive professional office administration experience.

+ Working experience supporting executive (preferably in the healthcare setting)

+ Compose professional level communication, emails, letters, policy statements, procedure manuals and reports

+ Able to organize complex statistical and narrative reports, charts and exhibits into a complete document suitable for publication and/or distribution.

+ Interpersonal and communication skills with full command (verbal or written) of the English language.

+ Prior success working independently, forging relationships, and managing multiple takes with minimal directions.

+ High energy levels and tolerance of tight deadlines, time pressures and ambiguity.

+ Ability to analyze qualitative and quantitative information for decision support.

+ Manage competing priorities, while being extremely adaptable, flexible, and maintaining a positive work environment.

+ Proficient with current Microsoft office applications.

**Req ID** : 11019

**Working Title** : Executive Assistant - Surgery Chair, Ronai Lab

**Department** : Research - Surgery Chair

**Business Entity** : Cedars-Sinai Medical Center

**Job Category** : Administrative

**Job Specialty** : Administrative

**Overtime Status** : NONEXEMPT

**Primary Shift** : Day

**Shift Duration** : 8 hour

**Base Pay** : $36.31 - $56.28

Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.