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Executive Assistant to VP/CIO

Required Qualifications (as evidenced by an attached resume):

Bachelor’s Degree. Two (2) years of administrative experience. Experience supporting a senior-level manager. Experience with Microsoft Office and/or G-Suite.

Preferred Qualifications:

Advanced Degree. Additional years of related experience. Experience with PowerPoint, Google Slides, or similar software.

Brief Description of Duties:

The Executive Assistant will provide high-level administrative and organizational support to the Vice President & Chief Information Officer for the Division of Information Technology (DoIT). The role of the Executive Assistant is a critical link in the ongoing functioning of DolT, their staff, organizational efficiency, and overall communication efforts. This requires a high level of professionalism, discretion, confidentiality, judgment, and the ability to quickly make decisions concerning the complex and demanding daily priorities of the VPs. As the first point of contact for internal and external stakeholders, the incumbent must communicate effectively, provide excellent customer service and exhibit excellent interpersonal skills, exercise organizational and time-management skills with an attention to detail.

Executive Support:

+ Provide high-level administrative and organizational support to the VP for DoIT by overseeing the operations within the division. Manage and delegate tasks such as handling routine inquiries, anticipating problems, and directing inquiries. Maintain the VP's calendar, schedule and describe all meetings and appointments, and brief the VP on their calendar activities. Plan all travel for the VP and those traveling with them. Ensure that the VP's paperwork is processed, such as travel, reimbursements, and purchases. Liaison between stakeholders and the VP.

Strategic Initiatives:

+ Provide assistance to the VP and SLT with ongoing initiatives. Direct staff to provide support in creating presentations, communications, and organizing meetings. Assist with special Projects. Gather and research statistical data for the VP and SLT. Organize group gatherings, such as IT Partners, DolT All Staff Meetings, and other related VP initiatives.

Administrative Support:

+ Ensure that performance programs and evaluations are completed for direct reports. Generate meeting notes and delegate to staff. Oversee the coordination of events. Foster strong, collaborative relationships with Executive Assistants and Administrative Assistants throughout the campus community.

+ Projects, Reports, and Presentations: Assist in the preparation of reports and presentations, on behalf of the VP and their direct reports, ensuring appropriate dissemination of information. Research and prepare the necessary supporting documentation in support of strategic initiatives. Proactively assist with moving projects ahead with an understanding of priorities.

+ Initiate necessary follow-up on action items for the VP, leadership team, and staff, and ensure follow-up meetings and activities are scheduled and executed. Coordinate personnel actions including administrative support with recruitment.

+ Coordinate purchase requisitions and maintain inventory of office supplies.

+ Other duties or projects as assigned as appropriate to rank and departmental mission.

Special Notes:

This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption.

For this position, we are unable to sponsor candidates for work visas.

Position is Monday-Friday onsite.

This position will remain posted until filled or for a maximum of 30 days. An initial review of all applicants will occur two weeks from the posting date. For full consideration, applications must be received before the initial review date. If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date.

Resume/CV and cover letter should be included with the online application.

Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visitOEA.

In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewedhere.

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**Job Number:** 2502703

**Official Job Title:** : Assistant to Vice President

**Job Field** : Administrative & Professional (non-Clinical)

**Primary Location** : US-NY-Stony Brook

**Department/Hiring Area:** : Division of Information Technology / Facilities

**Schedule** : Full-time

**Shift** : Day Shift **Shift Hours:** : 8:30-5:00 :

**Posting Start Date** : Jul 9, 2025

**Posting End Date** : Jul 22, 2025, 8:59:00 PM

**Salary:** : 93,000 - 110,000

**Appointment Type:** : Permanent

**Salary Grade:** : MP5

**SBU Area:** : Stony Brook University

**Req ID:** 2502703