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Description:

BID/JOB ANNOUNCEMENT

SENIOR ARCHIVAL SPECIALIST

CHICAGO PUBLIC LIBRARY

Woodson Regional Library

Vivian G. Harsh Research Collection

Number of Positions: 1

(additional vacancies possible pending budget approval)

Starting Salary: $72,000.00

Applications for this position will be accepted until 11:59pm CDT on 08/18/2025

This position is open to the public and all current City employees covered under the City’s collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNITS 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

BID INSTRUCTIONS:** **To bid on this position,** APPLY ON THE BID SITE (https://chicago.taleo.net/careersection/103/jobsearch.ftl?lang=en) **and:

1. Check the box on your profile titled “Currently employed by the City of Chicago”

2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’)

3. Select your correct bargaining unit, upload your resume, and complete the application

FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION

Under general supervision, supervises and performs professional archival duties relating to the appraisal, management, and preservation of rare special collections materials and historically significant records, and performs related duties as required.

ESSENTIAL DUTIES

**·** Plans, assigns, and reviews the work of staff involved in the organization, preservation, and storage of special collection materials (e.g., books, manuscripts, photographs, ephemera, maps, ledgers, museum artifacts)

**·** Supervises and participates in the description and cataloging of print, electronic and digital records (e.g., audio tapes, microfiche, born-digital materials) of acquired materials and city government documents for storage on-site and at remote locations

**·** Monitors the provision of reference services to patrons and approves the release of retrieved records as requested by the media, researchers, and the general public

**·** Prepares and mounts archival and special collections materials for exhibitions, community displays, and private showings

**·** Develops archival guides and prepares processing manuals for staff

**·** Represents the department at meetings with historical societies, academic institutions, and civic organizations to discuss best practices of archived materials

**·** Compiles data and prepares comprehensive acquisition, collection usage, and storage reports

**·** Classifies and describes special collections materials and historical records and documents

**·** Plans and conducts workshops for department staff on the proper care, storage, and retrieval of archived records and objects

_Additional duties may be required for this position_

**Location:** 9522 S Halsted St

**Days:** Monday – Saturday (2 days off per week)

**Hours:** 9:00am – 5:00pm

THIS POSITION IS IN THE CAREER SERVICE

Qualifications:

MINIMUM QUALIFICATIONS

• Graduation from an accredited college or university with a Master’s degree or Doctorate in Archival Studies, PLUS at least one (1) year of work experience related to the responsibilities of the position, **OR**

• Graduation with a Master’s degree or Doctorate from an accredited American Library Association (ALA) Library Science program, including at least nine (9) semester hours in archival science or archival administration studies, PLUS at least one (1) year of work experience related to the responsibilities of the position, **OR**

• Graduation from an accredited college or university with a Master’s degree or Doctorate in History or a directly related field, including at least nine (9) semester hours archival science or archival administration studies, PLUS at least one (1) year of work experience related to the responsibilities of the position

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected.

Preference will be given to candidates possessing the following:

• Proficiency with library and archives management systems such as Archives Space and Content DM

• Knowledge of Encoded Archival Description (EAD), Describing Archives: A Content Standard (DACS), Machine Readable Cataloging (MARC) and other metadata standards

• Familiarity with digital archiving, digital preservation, or born-digital materials

For information about City of Chicago employee benefits, please** **click here

**For information about City of Chicago salaries and job titles, please** click here (https://www.chicago.gov/content/dam/city/depts/dhr/supp\_info/JobClassification/2025\_Classification\_and\_Pay\_Plan.pdf)

**APPLICATION EVALUATION:** Initial evaluation will be based on the information provided on the application and the documents submitted. Department of Human Resources staff will review applications after the final posting date. Staff will follow all required employment/hiring plan provisions, federal, state, and local laws, and collective bargaining agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago

**COMMITMENT TO DIVERSITY:** To further our commitment to hiring applicants with diverse experience, the City of Chicago has adopted ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet the minimum qualifications and who are veterans of the Armed Forces of the United States, residents of Socio-Economically Disadvantaged Areas (SEDA), and/or Chicago Public School (CPS) high school graduates. These hiring preferences do not apply to bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. The learn more about our hiring processes, please click here. (https://www.chicago.gov/city/en/depts/dhr/provdrs/emp.html)

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago in an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor