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Job Title: Accounts Receivable SpecialistJob Description

We are seeking a detail-oriented professional to manage a variety of accounts receivable functions. This role involves processing financial transactions, maintaining accurate records, and ensuring timely communication with clients regarding billing and payments.

Responsibilities

+ Handle daily financial operations including validation, classification, calculation, and entry of receivables.

+ Generate and distribute invoices; prepare and record bank deposits.

+ Reconcile customer accounts to confirm all payments are accurately posted.

+ Address client requests such as invoice reprints and delivery confirmations.

+ Validate rebate information and apply it to customer accounts.

+ Investigate and resolve billing discrepancies and customer concerns.

+ Follow up on outstanding invoices through reminders and direct outreach.

+ Process incoming payments via checks, ACH, and credit cards.

+ Perform daily tasks including ACH entries, check processing, invoice uploads, deposit tracking, and EDI/shipping documentation.

+ Monitor aging reports and resolve overdue balances or credit issues.

+ Maintain organized records of accounts receivable documentation.

+ Send invoices through email, postal mail, and EDI platforms.

+ Keep customer profiles updated in the ERP system.

+ Review and finalize daily billing entries.

+ Conduct collection calls to recover outstanding balances.

+ Match credit memos to corresponding invoices.

+ Draft proposals for potential bad debt write-offs.

+ Support team initiatives and contribute to special projects as needed.

+ Collaborate effectively with internal departments and leadership to meet shared goals.

+ Uphold quality standards and suggest process improvements where applicable.

Essential Skills

+ Strong attention to detail and high accuracy in data handling.

+ Excellent analytical and problem-solving capabilities.

+ Customer-focused with strong interpersonal communication skills.

+ Proficiency in Microsoft Excel, including pivot tables and lookups.

+ Experience with accounts receivable, collections, credit memos, cash applications, account reconciliations, and aging reports.

+ 3+ years of experience preferred but flexible if the candidate is strong.

Additional Skills & Qualifications

+ Experience with ERP systems, preferably Epicor, but open to others.

+ Industry experience in Medical Devices preferred but open to other industries.

+ Ability to work with various types of transactions such as ACH, Checks, and credit cards.

Work Environment

The position is fully onsite, with working hours from 8 AM to 5 PM. You will be the sole person handling accounts receivable and will report directly to the supervisor. You will also be cross-trained on accounts payable to serve as a backup, as part of a small team.

Pay and Benefits

The pay range for this position is $58240.00 - $58240.00/yr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:• Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Placentia,CA.

Application Deadline

This position is anticipated to close on Jul 30, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.