• Executive Assistant- Japanese Speaking

    Aston Carter (Burlington, NC)


    Job Title: Executive Assistant- Bilingual in English and Japanese Required.

    Job Description

    Provide comprehensive administrative support to the Executive team, Management and HR by managing schedules, handling correspondence, organizing meetings, and performing general secretarial duties such as typing, copying, and filing documents. Assisted with catering events, answered incoming calls, distributed mail, and addressed uniform issues. Support management in organizing events, maintaining supply inventory, and handling HR-related inquiries.

    Responsibilities

    + Manage schedules and handle correspondence for the Executive team and HR.

    + Organize meetings and perform general secretarial duties, including typing, copying, and filing.

    + Order, set up, and break down catering events, including picking up and delivering food.

    + Answer incoming calls, screen, and route calls and messages.

    + Distribute mail and process overnight packages.

    + Collaborate with uniform vendors to address issues and verify receipts.

    + Stock and maintain the breakroom.

    + Support management with event organization, including setup and breakdown.

    + Maintain supplies inventory and verify receipt of supplies.

    + Handle basic HR-related inquiries and assist with HR projects and initiatives.

    + Assist the HR department with training, recruitment, and maintaining employee records.

    + Plan and execute monthly service award celebrations, including setup and breakdown.

    + Gather, review, and maintain reports, forms, records, and documentation.

    + Assist with travel arrangements and liaise with travel agencies for international travel.

    + Maintain confidentiality of client, staff, and agency information.

    + Work with President of company to help bridge communication gaps.

    Essential Skills

    + Minimum of 2 years of administrative experience.

    + Must be Bilingual in Japanese or able to translate at a high level of operation

    + Previous experience in a manufacturing environment is a plus.

    + Valid driver's license and acceptable driving record.

    + Excellent organizational and time-management skills.

    + Strong communication abilities.

    + Proficiency in Microsoft Office Suite and HRIS platforms.

    + Understanding of confidentiality and ability to handle PII.

    + Ability to multitask and prioritize projects effectively.

    Additional Skills & Qualifications

    + A high school diploma or GED; a bachelor's degree in Human Resources, Business Administration, or related field is preferred.

    + Bilingual skills, especially Japanese speaking, are required to support the president.

    + Experience in data entry, report generation, and familiarity with online recruitment tools.

    + Sound planning and organizational skills with attention to detail.

    + Ability to work effectively with minimum supervision.

    Work Environment

    This role is based in a climate-controlled office environment. Occasionally, the position may require exposure to manufacturing areas where personal protective equipment such as safety glasses, hearing protection, and safety shoes are necessary. Benefits include Health, Dental, Vision insurance, 401K, PTO, and paid national holidays.

    Pay and Benefits

    The pay range for this position is $20.00 - $24.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Burlington,NC.

     

    Application Deadline

     

    This position is anticipated to close on Jul 25, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.