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Job Title: Assistant Director, Fiscal & HR Operations

PVN ID: GS-2506-006896

Category: Administrative Services

Job Description

General Description

Bridges to Academic Success is a project of the Graduate Center, CUNY that provides educational services and advocates for newcomer multilingual students who enter U.S. schools with limited academic skills, including low levels of literacy and numeracy in their home languages. Bridges supports schools, teachers, and students by helping to accelerate language, literacy, and content area learning through special school programming, curricula, and professional development for educators. Our team supports teachers and students throughout New York State, in addition to many districts across the country.

Working closely with the grant’s PI/Project Director and Fiscal Manager, the Asst Director of Fiscal and HR Operations coordinates the day-to-day fiscal and administrative tasks of grant-sponsored research.

Under the supervision of the PI/Project Director and in collaboration with the leadership team, the Asst. Director coordinates and manages a grant-funded research project at CUNY (GC) and is the key fiscal and HR liaison with our fiscal agent, the Research Foundation, CUNY .This person will manage the project’s finances, accounting operations, HR tracking and financial reporting and compliance with the Research Foundation’s regulations.

In addition to organizing multiple district and state budgets, they will provide financial insights to guide strategic decisions and ensure the project’s financial health and compliance in coordination with the PI/Project Director.

To apply, please submit a resume and a cover letter summarizing your interest and qualifications for the position. If you have any questions, please email Aaron Pollard at [email protected] Applications without a cover letter will not be considered.

Other Duties

Fiscal Leadership and Planning

+ Managing accounting operations and day-to-day accounting tasks, such as processing financial transactions, maintaining records, and ensuring accurate financial reporting

+ Maintain tracking systems for project expenditures and projected costs, advance funding, budget reallocations, and amendments; Update spending reports for review and analysis

+ Prepare, submit, and track all grant-related payment requests (invoices, reimbursements, travel, honoraria, consultants, catering) with the support of fiscal personnel

+ Develop and implement budgets for a variety of district and state contracts and prepare proposals in collaboration with team members

+ Ensure adherence to laws, regulations, and internal control procedures to manage financial risks

+ Provide administrative support to the Fiscal Manager, ensuring that purchases of equipment and supplies are compliant with stated policies and procedures assist in the planning of including reserving meeting space, confirming facilities and A/V setups, submitting catering orders, and publicizing event details as needed

Team Collaboration and Strategic Planning

+ Develop strategic financial forecasts

+ Supervise the work of the Fiscal Project Manager, providing guidance and direction, and fostering a culture of accountability

+ Meet regularly with the Project Director and project leadership team to monitor expenditures and assess project needs

Human Resources/Personnel

+ Participate in appropriate human resources and university fiscal agent trainings as needed

+ Submit paperwork for staff onboarding, consultant agreements, faculty

+ Update training documentation for internal staff on policy

+ Train and communicate with staff on appropriate procedures throughout the year

+ Develop and maintain a system for employee time and leave tracking

+ Other duties as assigned

Qualifications

+ Bachelor's Degree

+ Experience working on a grant-funded project, grants administration, and fiscal management

+ Experience creating and managing systems for grants and project budgets

+ Strong project management skills, including the ability to delegate and manage time

+ Familiarity with and ability to navigate procedural organization and compliance guidelines of a complex organization

+ Ability to work and collaborate with diverse stakeholders across the project including the PI/Project Director, team members, and University and fiscal agent officials

+ The ability to maintain the confidentiality of employee records

+ The ability to adapt to changing circumstances and procedures as needed throughout a project timeline

+ Detail-oriented, with a high level of organizational skills

+ Intermediate experience and familiarity with MS Excel as well as experience in Word and other applications

+ Familiarity and proficiency with Google workspace applications, including email, docs, sheets, filing, and calendaring

+ Collaborative and interested in working on a small, mission-driven team

RFCUNY Benefits RFCUNY Employee Benefits and Accruals

About the Research Foundation

The Research Foundation of The City University of New York (RFCUNY) is a nonprofit educational corporation founded in 1963 to provide post-award fiscal and administrative support for CUNY’s research and sponsored programs. RFCUNY’s services allow CUNY researchers, faculty, and staff to focus on their intellectual curiosity and scientific discoveries, on projects and programs that serve our local and global communities, proposing concrete solutions to society’s most pressing challenges.

RFCUNY serves as a fiscal agent and works closely with all the CUNY campus Grants Offices to perform the core functions of post-award financial management for CUNY research projects and sponsored programs. These functions include legal assessment and signing of agreements where RFCUNY is named as a fiscal agent; setting up award accounts; preparing sub-awards and assisting PIs in monitoring the work of the recipients of sub-awards; supporting project directors with hiring and managing research project and sponsored program staff; supporting the purchasing and paying for goods and services with grant and program funds; managing financial aspects of projects including accounts receivable, financial reporting, invoicing, budget monitoring, and cost compliance with uniform guidance; ensuring that sponsor financial requirements are met; monitoring compliance with applicable project and financial management rules and laws; supporting the management of independent and external audits and financial reviews; and providing data, information, management expertise, and other supports to CUNY’s research and sponsored programs.

Equal Employment Opportunity Statement The Research Foundation of the City University of New York is an Equal Opportunity/Affirmative Action/Americans with Disabilities Act/E-Verify Employer. It is the policy of the Research Foundation of CUNY to provide equal employment opportunities free of discrimination based on race, color, age, religion, sex, pregnancy, childbirth, national origin, disability, marital status, veteran status, sexual orientation, gender identity, genetic information, marital status, domestic violence victim status, arrest record, criminal conviction history, or any other protected characteristic under applicable law.

Key Features

Department Fiscal

Status Full Time

Annual Salary Range $75,000.00 - $80,000.00

Closing Date Aug 23, 2025 (Or Until Filled)

Bargaining Unit No

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