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Posting Detail Information

Working TitleAccounting Technician II

Position LocationFort Collins, CO 80523

Work LocationPosition qualifies for hybrid/in-office work

Type of PositionFull-time

Classification TitleAccounting Technician II

Posting Number202500058P

Position TypeState Classified

Open Date07/16/2025

Close Date07/30/2025

Salary$ 3,661 – $ 4,760 + Full Benefits

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

+ Review our detailed benefits information here. (https://hr.colostate.edu/wp-content/uploads/sites/25/2021/01/benefits-summary-sc.pdf)

+ Explore the additional perks of working at CSU here.

+ For the total value of CSU benefits in addition to wages, use our compensation calculator (https://hr.colostate.edu/total-compensation-calculator/) .

+ Lastly, click here for more information about why Fort Collins is consistently ranked in the top cities to live in (https://hr.colostate.edu/prospective-employees/our-community/) !

State Classified HourlyNo

Description of Work Unit

The College of Liberal Arts is the largest college at Colorado State University ( CSU ) with over 5,000 undergraduate and graduate students in 17 departments and programs. In the College of Liberal Arts ( CLA ), we are driven by our passion to pursue knowledge, our intrinsic desire to create, and our dedication to engagement in our communities. We are committed to fostering the transformational power of the liberal arts to create a more humane, livable, and sustainable world.

Position Summary

The purpose of this position is to provide technical accounting support to the College of Liberal Arts Dean’s Office by creating, preparing, and maintaining records for related accounts and by advising and assisting staff and faculty on purchasing procedures which adhere to departmental, University, and State of Colorado regulations and guidelines. This position serves as the PCard, Kuali, travel, and financial contact person for CLA , including the Dean’s Office and 17 departments and programs.

Minimum Qualifications

To be considered for this position, candidates must demonstrate in the application materials:

Experience Only:

+ Two (2) years of full-time technical accounting and/or bookkeeping experience.

OR

Education and Experience:

+ A combination of education in finance, accounting, business or a closely related field and technical accounting or bookkeeping full-time experience equal to two (2) years.*Please note, unofficial or official transcripts must be attached with this application

Substitutions

Preferred Qualifications

The highly desired candidate will possess the following knowledge, skills, abilities, personal characteristics, and experience directly related and critical to this position:

+ Demonstrated higher education or governmental accounting experience

+ Experience with complex financial systems and software platforms

+ Ability to work well with varied stakeholders across the organization

+ Ability to interpret financial policies and apply to daily work

+ Directly related state service experience

Essential Job Duties

Job Duty CategoryAccounting Analysis and Reconciliation

Duty/Responsibility

Prepares monthly account analysis and reconciliations for accounts within the department. Creates and maintains an appropriate spreadsheet or database of office accounts, development, and technology fee accounts. Records and classifies revenue and expenses to correct account. Reconciles College records with KFS reports. Investigates and corrects discrepancies in documentation and expenditures by contacting Accounts Payable, Purchasing or vendor and independently resolves problems. Determines and initiates appropriate documentation to correct over-expenditures or expenditures charged to incorrect account number/object code. Works closely with department lead administrative staff to ensure appropriate controls and accountable reporting is in place regarding technology fee spending. Collaborates with IT manager to ensure technology purchases are within University and state guidelines for tech fee use. Administers Bimson, Morgan and Ram Welcome/Street Fair accounts and expenses in accordance with the granted budget.

Completes the following Kuali functions: Disbursement Vouchers (DVs), Internal Orders (IOs), Requisition/Purchase Orders (POs), and TCP . On a monthly basis processes all professional development awards to CLA departments via budget adjustments and monitors overall college professional development budgeted balance. Provides Kuali back-up for all CLA departments and programs. Interprets new Kuali procedures. Implements changes to documents in system (e.g., update travel documents with additional requested details). Collaborates with other departments and colleges regarding Kuali documents in the system to ensure proper results. Set-up pre-trip travel (per CSU policy) and post-trip travel requests in Kauli (enter the line item expenses, collect and attach receipts, and submit documents for approval). This position will be the college resource for travel questions and issues once fully trained.

Regulates and reviews the Technology Charges as assigned and approved by the Technology Committee with the 17 departments and programs, as outlined by the Charges for Technology Reference Manual. Primary contact for departments concerning technology fee issues regarding balances in department accounts and clarifying expenses that are approved by the Technology Fee Committee.

This position collects receipts and performs approvals, as well as monitors PCard charges to ensure conformity to University PCard guidelines, runs monthly reports, attach charges to reports, and distributes for required signatures. Working with Central Procurement, participates in FY end processes to ensure all POs are closed and any encumbrances are cleared. Runs and reviews for accuracy Management reports and Employee summary reports each month after Payroll Adjustment Reconciliation. Reviews for payment issues and reports problems to Financial Officer.

Use the Symphony accounting system to evaluate all account balances and expenses for CLA accounts. Symphony back-up for all CLA departments and programs.

Percentage Of Time65

Job Duty CategoryPurchasing

Duty/Responsibility

Creates purchasing documents in Kuali or by PCARD and obtains standard documentation for ordering and receiving materials. Contacts ordering individual, accounts payable, and purchasing personnel, or vendor to resolve questions related to pricing, funding source, and proper use of funds for materials ordered. Advises and trains staff in processes and guidelines of purchasing with PCARD , DVs, POs, Work Order Authorization (WOAs) and IOs. Determines compliance with state regulations involving use of PCARD . Enforces internal control systems to assure safeguarding of University assets against unauthorized acquisitions, use or disposition in conformity to University policies. Prepares travel paperwork/reconciles expenses and reimbursements on the Travel system. Serves as an accounting resource for departmental staff for Travel system and other purchasing systems.

Daily monitoring for violations of all department PCard holders’ purchases. Notify card holders if a PCard purchase is a violation and advise how to rectify it. File violation forms according to CSU policy (i.e., isolate violation, complete form with necessary documentation, notify/counsel PCard holder, obtain necessary signatures from PCard holder and Financial Officer, and file with procurement). Inform PCard holders about correct use of PCards. Advise staff to check for best pricing before making purchases (sometimes making recommendations on vendors, based on previous experience). Help determine if purchases from a non-traditional CSU vendor are better.

If a PCard purchase was made in error, responsible for contacting the user to guide them in correcting the error as soon as possible.

Controls inventory and purchases office supplies and equipment (including toner and furniture) for CLA from approved vendors.

Percentage Of Time20

Job Duty CategoryAdministrative Support

Duty/Responsibility

Controls inventory of office supplies and equipment and orders supplies, as necessary. Performs and verifies annual equipment inventory from Property Management Office.

Back-up front desk with answering phones, greeting walk-ins, answering general questions, and accepting deliveries.

Percentage Of Time15

Application Details

Special Instructions to Applicants

APPLICATION INSTRUCTIONS AND INFORMATION

+ Clearly document job duties you have performed that relate to minimum qualifications, preferred qualifications, and essential job duties in theWork Experiencesection on the application. Human Resources must be able to evaluate your experience based on this information.

+ Clearly outline dates of employment and hours worked per week for each employment experience listed in theWork Experiencesection of the Application so that Human Resources can calculate full-time work experience. Please note: Part-time experience will be calculated to determine the full-time equivalent.

+ TheWork Experienceis the only document that will be utilized to determine if minimum qualifications, as outlined in the job posting, have been met.The Application is considered to be the legal document on file; resumes will not be reviewed for minimum qualification requirements.

+ Applicants may redact information from this initial application that identifies their age, date of birth, or dates of attendance at or graduation from an educational institution.

INCOMPLETE APPLICATIONS

+ If an Application is considered “Incomplete”, the Application will be removed from consideration for the position.

+ An Application is incomplete if no current/ previous employment is included in theWork Experiencesection of the Application.

+ An Application is incomplete if “see resume” (or something similar) is noted, or previous employment does not contain job duties for every position in theWork Experiencesection of the Application.

+ Positions requiring a degree or if using education as a substitution for work experience (e.g.: Associate or Bachelor’s) transcripts are required in order to verify receipt of the required degree or coursework. If official or unofficial transcripts are not supplied at the time of application, the Application is incomplete.

RESUMES

+ When a resume is listed as a required document, it may be used in the comparative analysis/ evaluation process to determine the candidates that most closely meet the qualifications of the position. This process occurs after an application has passed the minimum qualifications screening.

+ Resumes will not be accepted in place of a completed application; however, some positions may still require a resume as a component for complete application materials.

+ Please see theRequired Documentssection of the posting.

NOTES

+ Appointment to the vacancy or vacancies represented by this announcement is expected to be from the eligible list created. However, at the discretion of the appointing authority, the position(s) may be filled by another method of appointment for a valid articulated business reason.

+ The selection process for State Classified positions may include an exam(s) and interview(s) whichrequirecandidates to physically appear (at the CSU campus in Fort Collins, CO) at the candidates’ own expense.

+ Pertinent updates to your Application status can be obtained by logging into your application account athttps://jobs.colostate.edu

+ All status updates for this position will be sent via email [email protected],[email protected], OR the TA Team Member facilitating the search process. In addition to your Inbox, remember to check the Deleted and Junk folders for these important communications.

FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO :

+ Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30.All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.

Department Contact Information

Human Resources – Talent Acquisition Team, [email protected] call (970) 491- MyHR(6947).

Please check the Help link online athttps://jobs.colostate.edu/help/for assistance on your application or for answers to Frequently Asked Questions.

All other inquiries should be directed to the Colorado State University Human Resources Office [email protected] (970) 491- MyHR(6947).

Conditions of EmploymentPre-employment Criminal Background Check (required for new hires)

EEO

Colorado State University ( CSU ) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

Employment and Appeal Rights

If you receive notice that you have been eliminated from consideration for the position, you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also, if you wish to challenge the selection and comparative analysis process, you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging.

Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director’s Administrative Procedures, 4 CCR 801, for more information about the appeals process. The State Personnel Board Rules and Personnel Director’s Administrative Procedures are available atwww.colorado.gov/spb.

A standard appeal form is available at:www.colorado.gov/spb. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. The ten-day deadline and these appeal procedures also apply to all charges of discrimination.

Supplemental Questions

Required fields are indicated with an asterisk (*).

+ Are you willing and able to submit to a pre-employment background check?

+ Yes

+ No

Applicant Documents

Required Documents

+ Resume

+ Cover Letter

Optional Documents

+ Unofficial Transcripts