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Johns Hopkins University Press is seeking a part-time **_Office Assistant_** who will be responsible for administrative support for the Rights & Permissions Department at Johns Hopkins University Press. The Office Assistant will join a team of exceptional professionals committed to bringing the benefits of discovery to the world by providing global access, impact, and influence for the scholarship that we publish and distribute. This position will help to ensure that the Press is a leader in selecting and developing innovative ideas and scholarship, creating and embracing transformative technologies to enhance discovery and learning, and connecting people to the most trusted knowledge from global researchers, scholars, and educators.

This position supports the Copyright and Permissions Department for all Books and Journals published by the press. It provides key administrative support that is integral to the copyright registration process. The position also involves tracking, recording and posting revenue for the department. Responsibilities also include maintaining the press library and other vital administrative tasks. This position reports to the Rights Manager.

The Press is committed to honoring every person’s inherent dignity as human beings and making that the foundation of our organizational culture. We proactively find ways to ensure opportunities that promote diversity, equity, inclusion, and access. We strive to publish courageously, giving voice to groundbreaking ideas. We support each other and our stakeholders and envision a future where knowledge enriches the life of every person. The successful candidate will join a welcoming community that is inclusive and values the contributions and perspectives of individuals from all backgrounds.

The starting salary range for this position is $15.70 to $20.50. Actual salary is based on factors such as work experience, market conditions, education/training, skill level, and

geographic location.

Specific Duties & Responsibilities

+ Maintain calendar and schedule appointments and meetings.

+ Complete various request forms for office supplies and equipment.

+ Assist with preparing correspondence.

+ Type, edit, format, and proof materials and/or communications.

+ Maintain paper and electronic files and perform data entry.

+ Open, sort and screen mail.

+ Plan, support, and organize various office activities and/or priorities.

+ Collect documents and scan physical documents into digital formats.

+ Resolve inquiries and advise on university policies and procedures, as needed.

+ Organize and categorize scanned files.

+ Assist with data entry and file management.

+ Adhere to established scanning procedures and quality standards.

+ Perform other related duties as requested.

_Supplemental Responsibilities_

+ Copyright all JHU Press books, print journals and selected electronic journals, mail 2 copies of each (print, if required) or upload digital files (electronic) to the Copyright Office once application is complete.

+ Maintain library by assigning reference numbers for books and filing books in library.

+ Send translated books to authors.

+ Vendor setup for payment of author royalties, subsidiary rights sales, and reader fees.

+ Process checks and check requests working through SAP and PaymentWorks for authors owed royalty and subsidiary rights payments.

Special Skills, Knowledge & Abilities

+ Experience with Excel, Microsoft and FileMaker database preferred.

+ Self-motivated with ability to work independently as well as with a team.

+ Excellent critical thinking and communication skills.

+ Outstanding problem-solving skills including using analytics to drive decisions.

+ Inclusive in decision-making and problem-solving.

+ Excel in effective use of resources; keen self-awareness of strengths and weaknesses.

Minimum Qualifications

+ High School Diploma or graduation equivalent

+ Six months related experience

+ Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

+ Previous office experience of 3-5 years preferred.

+ College Degree preferred but not required.

Classified Title: Office Assistant

Job Posting Title (Working Title): Rights & Permissions Office Assistant

Role/Level/Range: ATO 37.5/02/OC

Starting Salary Range: Min $15.70 - Max $25.25 HRLY ($30,000 Targeted; Commensurate w/experience)

Employee group: Part-time

Schedule: M-F 8:30 am - 5:00 pm

FLSA Status: Non-Exempt

Department name: Press General Administration

Personnel area: Academic and Business Centers

The listed salary range represents the minimum and maximum Johns Hopkins University offers for this position, based on a good faith estimate at the time of posting. Actual compensation will vary depending on factors such as location, skills, experience, market conditions, education, and internal equity. Not all candidates will qualify for the highest salary in the range.

Johns Hopkins provides a comprehensive benefits package supporting health, career, and retirement. Learn more: https://hr.jhu.edu/benefits-worklife/.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law

https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf