• Sr. Administrative Assistant

    J&J Family of Companies (Horsham, PA)


    At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com

    Job Function:

    Business Support

    Job Sub** **Function:

    Administration & Secretarial

    Job Category:

    Business Enablement/Support

    All Job Posting Locations:

    Horsham, Pennsylvania, United States of America

    Job Description:

    Johnson & Johnson is recruiting for a **Sr. Administrative Assistant** to join our US Marketing Immunology team located in **Horsham, PA.**

     

    _Per our J&J Flex Policy, the expectation for this position is to work in the office 3-4 days per week and work from home 1-2 days per week_

     

    About Innovative Medicine

     

    Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

     

    Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

     

    Learn more at https://www.jnj.com/innovative-medicine

     

    The Sr. Administrative Assistant will provide comprehensive administrative support to the Director of Marketing, Icotrokinra, Dermatology TA as well as support for the key launch initiatives associated with Icotrokinra and support of several field-based teams. Activities will include scheduling and prioritizing internal/external meetings, event planning/execution, travel arrangements, expense reports, limited document management, collaboration across the field teams and franchise. Critical capabilities include flexibility, approachability, advanced organizational skills and proactivity. May perform other duties as assigned.

    Major Duties & Responsibilities

    + Maintain complex and highly fluid calendars, scheduling and prioritizing internal/external meetings

    + Schedule and manage on and off-site meeting and event planning

    + Ensure preparation and validation of expense reports

    + Make and manage travel arrangements

    + Coordinate recruiting activities and manage employee onboarding, off boarding and other employee transitions

    + Manage certain procurement workflows (e.g., contracts, check requisitions, PO management)

    + Create and maintain org charts, distribution and team lists

    + Support varied launch projects

    + Collaborate and align with broader Immunology administrative staff

    + May perform other duties as assigned

    Other Duties to provide support:

    + Marketing and Field Communications

    + Special projects tied to Launch

    + Key Congress, Steering Committee, and KOL event planning and coordination

    + Field engagement activities

    + Team culture-building initiatives

    **Requirements** :

    + Minimum of a High School diploma is required, advanced education or training highly preferred

    + Minimum of 5 years of experience in business supporting scientific/medical and or business leaders and teams

    + Self-starter with a strong sense of ownership and team involvement is required

    + Excellent interpersonal skills and the ability to collaboration across teams is required

    + Strong organizational skills and the ability to successfully prioritize and provide accurate follow up regarding business issues and correspondence is required

    + Act with sense of urgency while demonstrating a high degree of professionalism and confidentiality is required

    + The ability to manage complexity and adapt in a fast-paced environment is required

    + Proficiency in Microsoft Office Suite, SharePoint, MS Teams, ZOOM required

     

    Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act.

     

    Johnson and Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please email the Employee Health Support Center ([email protected]) or contact AskGS to be directed to your accommodation resource.