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Job Summary

The Marketing Coordinator – Media Services will support the execution and coordination of marketing and advertising tactics across multiple markets, with a focus on print and out-of-home (OOH) media. This role plays a critical part in managing the logistics, invoicing, and tracking of advertising efforts to ensure alignment with strategic goals and budget accuracy.

This role is ideal for someone with a passion for detail, media logistics, and marketing operations—supporting strategic advertising in a fast-paced and evolving healthcare marketing environment.

Come join a remarkable team where quality care meets quality service, in every dimension, every time.

Let Novant Health be the destination for your professional growth.

Fostering a culture of belonging for our team members has always been central to who we are.

Responsibilities

Key Responsibilities:

+ Assist in the trafficking of creative materials to media outlets (including newspapers, magazines, print, and billboards), ensuring correct ad sizes are selected and delivered according to publication specifications.

+ Track and organize a high volume of print ads (approximately 12 versions, varying by publication size) using spreadsheets and internal systems under the close supervision of leadership.

+ Serve as a liaison between Novant Health and external publications to manage the timely and accurate delivery of advertising assets.

+ Handle invoicing for media placements, including receiving invoices from external advertising agencies, validating them, and ensuring they are accurately tracked and paced against established budgets.

+ Help develop and maintain dashboards that consolidate reporting across current campaigns to provide visibility into reach and performance metrics by market.

+ Participate in the development of advertising tactics and support execution through coordination, monitoring, and optimization of ongoing campaigns.

+ Collaborate with internal and external teams to ensure media placements are aligned with campaign objectives and timelines.

+ Monitor media spend and support the Media Services team’s goal of achieving self-sustainability by year-end.

+ Provide administrative support to ensure efficient operation of the media planning and buying function, including documentation, budget reconciliation, and process tracking.

+ Contribute to process improvement initiatives and identify opportunities to enhance reporting and campaign performance monitoring.

Qualifications

+ Education: Bachelor's Degree in marketing or a related field, required.

+ Experience: One year Marketing or advertising experience, required. One year Digital and email marketing, preferred.

+ Additional Skills (required):

+ Strong interpersonal, communication and project management skills.

+ Complex problem solving skills, attention to detail, and good decision-making ability.

+ Excellent written and oral communication skills.

+ Able to work effectively on multiple assignments concurrently.

+ Ability to recognize, handle, and protect sensitive/confidential information.

+ Ability to relate to a diverse group.

+ Proficiency in PowerPoint and Excel.

+ Additional Skills (preferred):

+ Strong project management, communication, and operational skills.

+ Excellent skills in data entry and management with strong attention to detail required for this position

+ Ability to manage multiple projects and directives simultaneously.

+ Experience in evaluating and implementing process improvements for operational efficiency.

+ Creativity in problem-solving

+ Strong communication and relationship building skills.

+ Lean six-sigma or agile methodology experience

Job Opening ID

89117