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Working Title: Purchasing Coordinator

Job Class: Legal Assistant 5 or 6

Agency: Attorney General's Office

+ **Job ID** : 87664

+ **Location** : St. Paul

+ **Telework Eligible** : Yes, hybrid

+ **Full/Part Time** : Full-Time

+ **Regular/Temporary** : Unlimited

+ **Who May Apply** : Open to all qualified job seekers

+ **Date Posted** : 07/18/2025

+ **Closing Date** : 08/05/2025

+ **Hiring Agency/Seniority Unit** : Attorney General's Office / Attorney General-Excluded Oth

+ **Division/Unit** : Attorney Gen. / Finance Operations

+ **Work Shift/Work Hours** : Day Shift

+ **Days of Work** : Monday - Friday

+ **Travel Required** : No

+ **Legal Assistant 5 Attorney GeneralSalary Range:** $25.14 - $37.60 / hourly; $52,492 - $78,508 / annually

+ **Legal Assistant 6 Attorney GeneralSalary Range:** $28.26 - $41.43 / hourly; $59,006 - $86,505 / annually

+ **Classified Status** : Unclassified

+ **Bargaining Unit/Union** : 221 - Excluded All Others/Unrep

+ **FLSA Status** : Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : No

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Office is currently seeking a Purchasing Coordinator in the Finance Division of the Office.

A successful candidate in this position will be able to:

+ Conduct effective and equitable purchasing within the Department of Administration’s and the Office’s requirements, policies and procedures to meet Office needs for services, supplies, and equipment

+ Work with divisions and departments regarding the purchase of supplies and equipment so that office needs are effectively and efficiently met, and problems are resolved in a timely and professional manner

+ Review purchasing requests and make decisions on proper methods of purchasing

+ With supervisor support, identify, develop, implement and maintain purchasing procedures, processes and forms to be used by Office staff

+ Provide training and resources to Office staff regarding purchasing procedures and processes

+ Create and maintain purchase orders in the SWIFT (State-Wide Integrated Financial Tools) system

+ Enter purchase orders information into the SWIFT system and maintain a system for tracking all purchase orders

+ Maintain fiscal year end reviews of purchase orders, including closing of purchase orders and establishing new fiscal year blanket purchase orders

+ Review, monitor and update outstanding purchase orders to keep encumbered amounts current and accurate

+ Assist in the procurement, selection and execution of contract agreements in compliance with the Department of Administration’s and the Office’s requirements, policies and procedures

+ Serve as an expert on procurement, professional technical services contracting processes, procedures, and requirements as set by state law, statutes, Executive Orders and Office policy to ensure compliance

+ Determine the proper procurement and contracting methods in accordance with state procurement laws, policies, and procedures

+ Review Request for Proposals and other solicitations to ensure compliance with State statutes, policies and procedures and Office of Equity in Procurement procedures

+ Review professional technical services contracts, Interagency agreements and other related contracts to ensure compliance with State statutes, policies and procedures, and Office of Equity in Procurement procedures

+ Assist divisions and departments as needed through the procurement and contracting process, including analyzing concerns, providing solutions and direction to Office staff

+ With the direction of the supervisor, identify, develop, implement, and maintain procurement and contracting procedures, processes and templates to be utilized by Office staff

+ Provide training and resources to Office staff regarding procurement and contracting procedures and processes

+ Participate in miscellaneous activities, such as task forces and special project teams to enhance the internal operation of the Office

This position is eligible for a hybrid work environment (combination of in-office work and telework).

Minimum Qualifications

+ One (1) year of professional level experience in purchasing, developing/evaluating specifications and issuing purchase orders and contracts

+ A Bachelor’s degree in Business Administration, Finance, Accounting or closely related field may substitute for one (1) year of professional experience.

+ Must currently have or will obtain Authority for Local Purchase (ALP) certification within 30 days of hire

+ Knowledge of procurement, purchasing and contracting principles and practices

+ Experience preparing or managing the Requests for Proposals (RFPs) process

+ Ability to read, comprehend and analyze statutes, policies, procedures and guidelines in order to interpret and apply these to individual circumstances

+ Demonstrated communications skills sufficient to provide practical and digestible communications to a broad audience, including internal and external customers

+ Ability to provide direction to staff that are not direct reports in a respectful and professional manner

+ Strong organizational skills and attention to detail

+ Experience with Microsoft Office Suites (i.e., Outlook, Excel, and Word) sufficient to efficiently complete job duties

To be considered at the LA6 level, candidates must have 2 or more years of directly related experience.

Preferred Qualifications

+ An associate degree or higher in Accounting, Finance, Business Administration, or related field

+ Current Certified State Purchasing Agent holding the level of Authority for Local Purchase (ALP) of $25,000 or higher

+ Experience with the SWIFT (State-Wide Integrated Financial Tools) system

+ Experience with public sector procurement and contracting processes

+ Experience in sourcing products and services that include vendor management

+ Knowledge of Minnesota Department of Administration’s Office of Procurement requirements, policies and procedures

Physical Requirements

+ Ability to move and transport such articles as files, laptop computer and resource materials weighing up to 20 pounds

Additional Requirements

It is our policy that all candidates submit to a background check prior to employment. This background check may consist of the following components:

+ Conflict of Interest Review

+ Criminal History Check

+ Education / License Verification

+ Employment Reference / Records Check

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email [email protected] . Please indicate what assistance is needed.