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Description

We are looking for a highly organized and detail-oriented Executive Administrative Assistant individual to join our team on a long-term REMOTE contract basis in Sun Prairie, Wisconsin. In this role, you will provide advanced secretarial and administrative support to senior leadership and their teams, ensuring smooth day-to-day operations and effective communication across the organization. This position is ideal for someone with strong coordination skills who thrives in a dynamic, fast-paced environment.

Responsibilities:

• Coordinate and prioritize tasks for senior leadership, ensuring deadlines are met and expectations are managed effectively.

• Schedule and organize internal and external meetings, including booking venues, arranging catering, and preparing necessary equipment.

• Maintain accurate and accessible departmental filing systems for efficient information retrieval.

• Handle administrative tasks related to confidential matters with the utmost discretion and professionalism.

• Plan and manage travel arrangements, including itineraries, in accordance with company policies.

• Screen, prioritize, and redirect incoming communications, ensuring timely responses and effective triaging.

• Update and maintain databases and computer systems to ensure accurate record-keeping.

• Facilitate schedules for external client onboarding calls and events, ensuring smooth coordination.

• Distribute incoming mail and correspondence promptly to maintain effective communication flow.

• Liaise with stakeholders to ensure seamless operations and address any administrative needs.

Requirements • Proven experience in administrative or secretarial roles, preferably supporting senior management.

• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.

• Proficiency in computer systems and databases for accurate data management.

• Excellent communication skills, both written and verbal, to liaise with internal teams and external stakeholders.

• Ability to handle confidential information with discretion and professionalism.

• Experience in scheduling meetings, managing travel arrangements, and coordinating events.

• Knowledge of filing systems and record-keeping practices.

• Secondary school certification or equivalent; additional administrative qualifications are preferred. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .