• Receptionist

    Robert Half Office Team (Santa Clara, CA)


    Description

    Job Summary:

    We are seeking a professional and detail-oriented Receptionist/Administrative Support Specialist to join our team. This role is responsible for providing courteous and efficient front desk support, handling multi-line phone systems, coordinating administrative tasks, and supporting internal operations, including marketing coordination and office supply management. The ideal candidate will possess excellent communication and organizational skills and demonstrate proficiency with modern office technology.

    Essential Responsibilities and Functions:

    Front Desk Management: Handle multi-line phone system calls courteously, troubleshoot minor phone issues, greet visitors, maintain visitor logs, notify staff of appointments, and update the associates' In/Out board.

     

    Mail & Office Administration: Sort/distribute mail, manage outgoing packages, prepare disbursement checks for mailing, and oversee office supply inventory.

     

    Typing & Filing: Create letters, memos, purchase orders, cover sheets, and file invoices correctly.

     

    Marketing Support: Assist with training class coordination by preparing rosters, documentation, certificates, and managing related billing.

     

    Reporting & Documentation: Generate monthly reports/logs and maintain internal administrative records.

     

    Additional Administrative Duties: Perform photocopying tasks, train backup phone support staff, and carry out other assigned responsibilities near the switchboard.

    Requirements

    Qualifications:

    + High school diploma or general education degree (GED) is required.

    + 2-3 years of related experience working with multi-line phone systems is preferred, or equivalent combination of education and experience.

    + Proficiency in Microsoft Office Suite (e.g., Word, Excel, Outlook).

    Key Skills and Attributes:

    + Strong communication skills and a professional demeanor when interacting with customers, visitors, and team members.

    + Excellent organizational and multitasking ability with attention to detail.

    + Ability to handle minor troubleshooting tasks and adapt to administrative technologies.

    + A customer-focused attitude and a proactive approach to task management.

    TalentMatch®

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

     

    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

     

    All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

     

    • 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .