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Contract/Grant Manager

Augusta , Maine , United States | Contracts/Grants | Full-time

Apply by: Aug. 1, 2025

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Department of Public SafetyJob Class Code:0342

Grade: 27/Supervisory

Salary: $63,336.10-$89,431.94/Annually (Salary includes 2.25% Stipend)

The Maine Department of Public Safety seeks a self-motivated, task-oriented individual with strong leadership skills to join the Commissioner's Office as the Contract Grant Manager.

This is professional services work managing the staff and the grant process for the various federal grants awarded to and administered by the Department of Public Safety. The work includes managing the entire grant process including identifying grant opportunities, submitting applications, and filing final financial and program reports upon close out. Tasks include soliciting and awarding sub-grants and monitoring both program and financial progress of sub-grantees; planning and running statewide stakeholder meetings; planning and delivering instruction related to grants; writing reports; and managing a staff of four contract grant specialists.

The successful candidate will need to have strong management skills, financial experience, excellent organizational skills, in-depth knowledge of processes and procedures and meeting deadlines, an understanding of grant rules and regulations, as well as excellent communication skills. This position is responsible for preparing grant applications, developing the budget component of the grant applications, monitoring the grant spend, and assisting sub-recipients as needed to enable them to complete their proposals for sub-awards. Tasks include reviewing interim and final financial status reports from sub-recipients and filing financial reports deliverable to the federal grantor agencies. Some of this work is accomplished with a computerized grants management information system, requiring the ability to understand and use a database program. Knowledge of the Request for Proposal (RFP) process is necessary to perform the duties of the position.

The successful candidate will have a proven track record of managing staff and of developing and implementing processes to meet required deadlines. The ability to prioritize work, track progress, and develop staff is critical. The ability to understand guidelines and requirements and implement a process to meet these requirements in the required timeframe is essential. Some out-of-state travel is required. Work is performed under limited supervision

Primary responsibilities include:

+ Manage and develop a staff of four Contract Grant Specialist and one Senior Contract Grant Specialist.

+ Responsible for the grant process, including searching for, receiving, and acting on notices of federal grant opportunities, submitting initial and renewal applications, soliciting and awarding subgrants, monitoring program and financial progress, and reporting both to the federal government. Must ensure that required reporting timelines are met.

+ Receive, collect, analyze, and enter performance data; establish and monitor contractual or related benchmarking, and prepare reports to monitor and evaluate provider performance and provide information.

+ Organize meetings and confer with outside providers, department employees, community resources, and other concerned officials to explain and clarify the RFP, grant, and contract processes.

+ Research, analyze, and propose program enhancements and program strategies.

+ Review and collect program reports and related materials; develop and prepare training materials; and deliver presentations to provide training to external resources and agency employees.

+ Conducts on-site visits with public and private agency administrators and providers. Research and recommend grant opportunities to management.

Skills or knowledge required:

+ Knowledge of the principles, practices, methodologies, and objectives of government planning

+ Knowledge of the structure and functions of state, regional, and local government

+ Knowledge of the State of Maine RFP process

+ Knowledge of contract administration practices and procedures

+ Knowledge of audit processes and procedures

+ Knowledge of grants management practices

+ Ability to ensure required reporting timelines are met

+ Ability to communicate effectively

+ Ability to establish and maintain effective working relationships

+ Ability to establish budgets

+ Ability to review financial information

+ Ability to write reports

+ Ability to run meetings

+ Ability to gather, assemble, calculate, and analyze facts and draw valid conclusions

+ Ability to analyze and interpret laws, rules, and regulations

+ Ability to conduct programmatic and financial analysis using tools such as spreadsheets and databases

Minimum qualifications:

An eight-year combination of education, training, and/or progressively responsible experience in procurement support, contract/grant compliance.

Preference will be given to those applicants:

Preference will be given to candidates with a successful track record of managing staff and of developing and implementing processes to ensure reporting timelines are met. Knowledge of federal grant programs, financial reporting, and audit processes is also preferred. Excellent candidates would have experience with the State of Maine's RFP process, experience with the State of Maine’s Procurement process, experience monitoring and developing working relationships with outside entities, and strong verbal and written communication skills.

Contact information:

Questions about this position should be directed to Derek Gorneau, Assistant Commissioner at [email protected].

Application Instructions:

Interested applicants need to apply online by selecting the "Apply for this opening" button along with uploading a cover letter, current resume, and copies of any transcripts or certifications you wish to have considered while evaluating your application. In order for us to properly determine if you meet the minimum qualifications for any posting, you must be sure your resume includes month and year for any experience listed along with the duties and responsibilities associated with each particular time period. Any experience that was not full-time employment should be identified as such.

If you require a paper application, please download and print one here https://www.maine.gov/bhr/state-jobs/application-process or contact our office at 207-623-6700. Paper applications for this posting should be submitted along with cover letter and resume before the closing date to Security & Employment Service Center, 45 Commerce Drive, Augusta, ME 04330 or faxed to 207-287-2018. Be sure title of the job you are applying for is included. Applications cannot be accepted after the posting closing date.

Benefits of working for the State of Maine:

No matter where you work across Maine state government, you find employees who embody our state motto—"Dirigo" or "I lead"—as they provide essential services to Mainers every day. We believe in supporting our workforce's health and wellbeing with a valuable total compensation package, including:

+ Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.

+ Health Insurance Coverage – The State of Maine pays 85%-95%of employee-only premiums ($11,196.96 - $12,514.32 annual value), depending on salary. Use this chart to find thepremium costs for you and your family, including the percentage of dependent coverage paid by the State.

+ Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($387.92 annual value).

+ Retirement Plan– The State contributes the equivalent of 13.29% of the employee's pay towards the Maine Public Employees Retirement System (MainePERS) for MSEA, or 18.09% for Confidential employees.

State employees are eligible for anextensive and highly competitive benefits package (https://www.maine.gov/bhr/state-jobs/compensation-benefits) , covering many aspects of wellness. Learn about additional wellness benefits for State employees from theOffice of Employee Health and Wellness (https://www.maine.gov/bhr/oeh/) .

Note: Benefits may vary somewhat according to specific collective bargaining agreements and are prorated for anything less than full-time.

There's a job and then there's purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.

As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.

If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.

Thinking about applying?

Research shows that people from historically excluded communities tend to apply to jobs only when they check every box in the posting. If you’re currently reading this and hesitating to apply for that reason, we encourage you to go for it! Let us know how your lived experience and passion set you apart.