• Administrative Assistant

    Aston Carter (Los Angeles, CA)


    Job Title: Administrative AssistantJob Description

     

    We are seeking a highly organized and experienced Administrative Assistant with a background in legal, HR, or corporate environments. This role provides comprehensive administrative support to director-level management and requires a proactive individual with strong communication, coordination, and multitasking skills.

    Responsibilities

    + Manage complex calendars and schedule meetings across departments.

    + Prepare reports, presentations, and professional correspondence.

    + Collect, review, and analyze data; maintain databases and filing systems.

    + Act as a liaison between departments and with external contacts.

    + Support onboarding processes for new hires.

    + Manage office supplies and coordinate additional office needs.

    + Assist with special projects, meeting agendas, and logistics.

    + Greet and direct visitors; handle incoming phone calls professionally.

    Essential Skills

    + Advanced Calendar & Meeting Management: Coordinate complex schedules and manage recurring meetings with proactive planning and attention to detail. Requires 3+ years in a legal or corporate administrative setting.

    + Microsoft Office Suite Proficiency (Advanced): Create polished presentations, manage communications, and draft documents with technical fluency and formatting precision.

    + Legal or HR Administrative Support: Support attorneys or HR teams with document preparation and compliance tracking, requiring an understanding of legal/HR terminology and confidentiality.

    + Communication Skills (Written & Verbal): Draft professional correspondence and serve as a liaison between departments with clarity and professionalism.

    + Organizational & Time Management: Manage multiple priorities and maintain filing systems with multitasking and self-direction.

    + Onboarding & Office Operations: Coordinate onboarding logistics and support general office needs with initiative and service orientation.

    Additional Skills & Qualifications

    + Records & Data Management: Ability to maintain organized filing systems and databases.

    + Project Coordination: Support special projects by preparing agendas and coordinating logistics.

    + Visitor & Communication Handling: Greet and direct visitors professionally and manage incoming calls.

    + Budget Awareness: Assist with tracking office expenses and supply budgets.

    + Education: High school diploma required; associate’s or bachelor’s degree in business administration, legal studies, or a related field is preferred.

    + Certifications: Certified Administrative Professional (CAP) or a Paralegal Certificate are considered a plus.

    + Experience: Minimum of 3 years in a legal, HR, or corporate administrative support role is required.

    + Familiarity with legal terminology and document formatting.

    + Experience with HRIS or legal case management systems.

    + Ability to handle confidential information with discretion.

     

    Work Environment

     

    This position is onsite in Sylmar, with a 40-hour work week from 8:30 am to 5:00 pm.

    Pay and Benefits

    The pay range for this position is $25.00 - $29.00/hr.

     

    Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

     

    • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

     

    Workplace Type

     

    This is a fully onsite position in Los Angeles,CA.

     

    Application Deadline

     

    This position is anticipated to close on Aug 1, 2025.

    About Aston Carter:

    Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

     

    The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

     

    If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.