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Job Title: Staff Accountant

Key ResponsibilitiesAccounts Payable (Approximately 50%)

+ Ensure timely and accurate processing of accounts payable, including issue resolution, adjustments, voids, and credit memos.

+ Reconcile and compile corporate credit card transactions.

+ Post monthly prepaid postage entries in Sylogist.

+ Prepare monthly reports in accordance with the closing checklist.

+ Serve as backup for Amazon procurement activities, including purchase orders, payment processing, and budget tracking.

+ Process payments related to the Philanthropy Fund and donor designations.

+ Manage CI payments, track associated contracts, and respond to audit confirmations.

+ Prepare and file year-end 1099 forms.

+ Maintain accurate vendor records, including ACH information.

+ Regularly coordinate and resolve outstanding checks.

+ File annual unclaimed cash reports with the State of Connecticut.

+ Organize and maintain electronic records of all contracts and agreements.

+ Utilize DocuSign for tracking payment vouchers and approval signatures.

+ Process manual payments and expense reimbursements for consultants and volunteers.

Grant Administration (Approximately 25%)

+ Oversee accounting for the Workforce Solutions and Strategic Alliance grant portfolios.

+ Communicate grant terms and conditions to relevant staff.

+ Monitor expenditures for compliance and allowability.

+ Support department 305 with grant kickoff meetings, invoice tracking, budget monitoring, and compliance.

+ Prepare and submit financial reports with supporting documentation per grant requirements.

+ Collaborate with project leads on timely grant closeouts and maintain all related documentation.

+ Ensure accurate reflection of grant restrictions and payments in the general ledger.

+ Maintain grant records and calendars in SharePoint.

+ Ensure compliance with record retention policies.

+ Administer new grants as assigned.

Other Duties (Approximately 25%)

+ Reconcile monthly Webster credit card statements.

+ Enter payments and pledges in Stratus Live as needed.

+ Assist the Senior Accounting Manager with departmental BVA reports.

+ Support month-end entries and year-end audit preparation.

+ Participate in additional projects and collaborative initiatives as assigned.

Qualifications

+ Bachelor’s degree in Accounting, Finance, or Business preferred.

+ 2–5 years of relevant business experience required.

+ 1–3 years of grant management experience preferred.

+ Strong analytical skills, including the ability to calculate and interpret financial data.

+ Ability to manage multiple priorities in a fast-paced environment.

+ High ethical standards and ability to maintain confidentiality.

+ Excellent written and verbal communication skills.

+ Strong interpersonal skills and ability to work with diverse groups.

+ Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint, Teams).

+ Exceptional attention to detail, organizational skills, and a proactive mindset.

Application Instructions

Qualified candidates should submit the following:

+ Resume

+ Cover Letter detailing:

+ Relevant qualifications and experience

+ Salary requirements

+ How you learned about this opportunity

Pay and Benefits

The pay range for this position is $31.25 - $36.06/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Hartford,CT.

Application Deadline

This position is anticipated to close on Aug 1, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.