"Alerted.org

Executive Assistant

**City:** Chicago

**State/Province:** IL

**Country:** United States

**Division:** Corporate

**Job ID:** 13755

Since 1952, Lawson Products has worked hard to make our customers' jobs easier by improving their operational efficiency, productivity and overall performance. As a leader in the MRO industry, we partner with customers to make sure they have the right maintenance and repair parts on hand when needed.

We’re looking for a motivated Executive Assistant, responsible for providing executive level and administrative support to Lawson’s CFO, and other senior executives. This role is an extension of Lawson's C-Suite and requires a high degree of customer service, including interaction with internal employees and external individuals, including customers, shareholders, security analysts and suppliers.

Responsibilities:

+ Provides professional, administrative support to the CFO and other senior executive officers by managing and strategizing the daily, quarterly and annual workflow and assisting with prioritizing internal tasks and obligations.

+ Assists senior-level executives with administrative details, usually of a confidential nature, anticipating and preparing materials as required.

+ Screens, prioritizes and routes incoming communication, including phone calls, correspondence, e-mails and faxes. Places various outgoing calls.

+ Prepares and composes correspondence, reports (including spreadsheets and PowerPoint presentations), summaries and other complex documents. Selects relevant information from a variety of sources.

+ Manages an active and dynamic calendar of appointments for the executives. Schedules internal and external meetings and appointments, assisting with meeting organization, including invitations, facility requirements, catering and the preparation and distribution of required materials.

+ Arranges domestic and international travel, creating itineraries and scheduling agendas.

+ Prepares and completes expense reports.

+ Assists with and organizes Lawson outings, events and conferences. Controls the event budget.

+ Creates and maintains a database.

+ Ensures a high level of quality in daily work and productivity. Uses considerable judgment and initiative to determine the approach or action to take in non-routine situations.

+ Other duties as assigned.

Qualifications & Requirements:

+ Bachelor's Degree required, with a minimum of 5 years of administrative experience at the C-Level, or an equivalent combination of education and experience.

+ Strong organizational and time-management skills, with the ability to prioritize and multi-task. Responsive to deadlines in a fast-paced environment, with a sense of urgency, and able to work well under pressure. Punctuality is very important.

+ Strong computer skills with proficiency in Microsoft Word, Excel, PowerPoint (at intermediate level), Outlook, Directors Desk, and Concur (Cliqbook).

+ Strong communication skills with the ability to write, speak and interact clearly and professionally.

+ Able to handle sensitive information with the highest degree of confidentiality and integrity.

+ Working knowledge of business and management principles involved in the coordination of people, projects, events and resources is preferred

+ Speed writing.

The hourly rate for this role is $27.93 - $33.51.

Lawson Products is an Equal Opportunity Employer of women, minorities, protected veterans and individuals with disabilities.