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Administrative Coordinator 4

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Administrative Coordinator 4

Salary

$2,732.00 - $4,682.00 Monthly

Location

Ville Platte, LA

Job Type

Classified

Job Number

OPH/SP/210659

Department

LDH-Office of Public Health

Opening Date

07/16/2025

Closing Date

7/26/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

The mission of the Louisiana Department of Health is to protect and promote health and to ensure access to medical, preventive, and rehabilitative services for all residents of the State of Louisiana.

Learn more about Louisiana Department of Health (https://ldh.la.gov/)

This is Administrative Coordinator is an administrative, managerial, clerical and supervisory support service position responsible for assisting the professional staff at the Evangeline Parish Health Unit in the Office of Public Health. This unit provides personal and environmental health services including but not limited to Reproductive Health, Immunization (LINKS), Tuberculosis (TB), Women, Infant and Children Supplemental Food Program (WIC), Children’s Special Health Services (CSHS), Genetics Program, Voter Registration (Motor Voter), etc.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLLOWING COMPETENCIES:

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Acting Decisively: The ability to make decisions quickly and effectively.

Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.

Adapting to Change: The ability to adjust plans, expectations, and behaviors in response to change.

Developing Performance: The ability to assist others in advancing their skills, knowledge, and performance levels over time.

Managing Budgets: The ability to be a good steward of state resources by effectively managing allocated funds.

Minimum Qualifications

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168070) .

Job Duties and Other Information

Job Duties:

Incumbent is in a specialized position in the Parish Health Unit (PHU) in the Office of Public Health (OPH). This unit provides personal and environmental health services including but not limited to Reproductive Health, Immunization (LINKS), Tuberculosis (TB), Women, Infant and Children Supplemental Food Program (WIC), Children’s Special Health Services (CSHS), Genetics Program, Vital Records and Sanitarian Services. Functions in a fast-paced, multi-functional, complex position. Routinely, independently and professionally performs several duties simultaneously including interviewing patients, entering patient data in an electronic medical record (EHR) system, assessing and collecting fees, answering telephone inquiries, etc. In order to perform these functions, incumbent must use a pc and be adept at local, EHR and internet programs which may include: EHR, CARS (Computerized Accounts Receivable System), Outlook, LaMedicaid, Microsoft Word, STARLIMS, LINKS, LEERS, LAWIN, etc. When any program is unavailable, must be prepared to manually complete any duty.

+ Determinations made by screening applicants via interview process. Screens applicants according to eligibility criteria including but not limited to financial status, residence, age, etc., while maintaining strictest confidentiality. Once eligibility has been established, assesses clients for billable services according to agency fee policies and income guidelines based on previously verified data. Interprets fee schedules and applies appropriate charges based on each service provided. Provides accurate explanation to client of fees due. Collects fees utilizing EHR, LEERS & CARS. Follows security procedures for monies collected and placed in a secured, locked area. For the WIC program, interprets Certifying Professional Authority (CPA) food instrument prescriptions. Once prescriptions have been interpreted, enters data into LAWIN to obtain proper WIC food instruments, schedule next appointment and provide to client upon verifications of identity.

+ Researches all systems for patients ID information to avoid record duplications. Either initiates or retrieves patient records. Data must be secured during personal interviews with clients and from various other sources-office files, hospitals, other PHUs , state agencies, contract agencies, private providers and schools both in-state and out of state. Must have current knowledge of all programs in order to accurately and efficiently compile the proper forms for any given client/appointment/program. Reviews records for accuracy in the EHR system by running end of day reports. Maintains appointment systems, files, and supplies.

+ Serves as Deputy Registrar of Vital Records to the local Vital Records Registrar, Time Administrator, purchaser, property coordinator, supply inventory and any other administrative duty as needed.

Position-Specific Details:

Appointment Type: Probationary appointment or Promotional appointment

Cost Center: 3262109004/9992000

Position Number(s):59768

LDH supports Louisiana’s commitment to being a State as a Model Employer (SAME) by promoting the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

Shambrielle Pooler

[email protected]

LA Department of Health (LDH)

Division of Human Resources

PO Box 4818

Baton Rouge, LA 70821

225-342-6477

This organization participates in E-verify, and for more information on E-verify, please contact DHS at 1-888-464-4218.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

+ 1= I have no experience and/or am uncomfortable accepting direction

+ 2= I have limited experience or require assistance to accept direction

+ 3= I can accept direction

+ 4= I can accept directions and help others improve their ability to accept direction

02

ADi: Explain your rating by providing specific and relevant examples in the box below.

03

AD: Rate your ability to act decisively based on our definition: The ability to make decisions quickly and effectively.

+ 1= I have no experience and/or am uncomfortable acting decisively

+ 2= I have limited experience or require assistance to act decisively

+ 3= I can act decisively

+ 4= I can act decisively and help others improve their ability to act decisively

04

AD: Explain your rating by providing specific and relevant examples in the box below.

05

AC: Rate your ability to adapt to change based on our definition: The ability to adjust plans, expectations, and behaviors in response to change.

+ 1= I have no experience and/or am uncomfortable adapting to change

+ 2= I have limited experience or require assistance to adapt to change

+ 3= I can adapt to change

+ 4= I can adapt to change and help others improve their ability to adapt to change

06

AC: Explain your rating by providing specific and relevant examples in the box below.

07

FPP: Rate your ability to follow policies and procedures based on our definition: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

+ 1= I have no experience and/or am uncomfortable following policies and procedures

+ 2= I have limited experience or require assistance to follow policies and procedures

+ 3= I can follow policies and procedures

+ 4= I can follow policies and procedures and help others improve their ability to follow policies and procedures

08

FPP: Explain your rating by providing specific and relevant examples in the box below.

09

MB: Rate your ability to manage budgets based on our definition: The ability to be a good steward of state resources by effectively managing allocated funds.

+ 1= I have no experience and/or am uncomfortable managing budgets

+ 2= I have limited experience or require assistance to manage budgets

+ 3= I can manage budgets

+ 4= I can manage budgets and help others improve their ability to manage budgets

10

MB: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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