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Administrative Program Specialist A

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Administrative Program Specialist A

Salary

$3,127.00 - $6,136.00 Monthly

Location

Statewide, LA

Job Type

Classified

Job Number

419-210845-KC

Department

DPS-Office of State Police

Opening Date

07/18/2025

Closing Date

7/23/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

This vacancy is located in the Special Operations Unit of the Office of Louisiana State Police.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

+ Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

+ Making Accurate Judgments: The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.

+ Thinking Critically:The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

No Civil Service test scoreis required in order to be considered for this vacancy.

FUNCTION OF WORK:

The role of the Emergency Response (ER) Administrative Program Specialist A is to serve as the lead professional employee who assists the Statewide Commander Inspector in managing the Emergency Response section. This position acts a liaison between the commissioned troopers conducting ER missions, local, state, and federal departmental heads, the emergency response and first responder community, and the general public. The ER Administrative Program Specialist A utilizes a strong understanding of federal and state laws, regulations, and departmental policies, along with sound judgement, to provide guidance and direction.

Minimum Qualifications

Three years of experience in administrative services; OR

Six years of full-time work experience in any field; OR

A bachelor's degree.

EXPERIENCE SUBSTITUTION:

Every 30 semester hours earned from an accredited college or university will be credited as one year of experience towards the six years of full-time work experience in any field. The maximum substitution allowed is 120 semester hours which substitutes for a maximum of four years of experience in any field.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168090) .

Job Duties and Other Information

Job Duties:

Performs responsible duties related to the proper operation, coordination, and management of at least two of the following administrative functions:

Oversees the purchasing needs and budgetary reporting for approximately ten million dollars across the section's units, which include operations for departmental or statewide programs such as Air Support and Crisis Response. This encompasses aircraft maintenance, furl expenditures, aircraft equipment, and the facilitation of SWAT equipment and maintenance.

Ensures compliance with established contracts, including, but not limited to, contracts with Million Air in Pineville, LA, and the Division of Aircraft Services, including managing contract record retention and responding to public requests.

Coordinates Emergency Response Section program information by maintaining databases, generating reports, and ensuring information integrity; may require presentation of information in workshops, meetings, etc.

Performs other projects and tasks assigned by the Commander Inspector of Special Operations.

Manages all paperwork associated with Emergency Response personnel, including timekeeping, personnel actions, Family Medical Leave Act (FMLA) matters, performance planning and evaluations, and extra duty pay details. Ensure all documents are professionally adequate before submission to the Chain of Command.

Notify state police supervisors or responders of incident reports and updates as necessary.

Position-Specific Details:

This position may be filled as a classified position as a job appointment, probational and/or promotional opportunity.

The individual who occupies this position must not pose a direct threat to the health or safety of such individuals or others in the workplace. This means the individual must not pose a significant risk of substantial harm to the health or safety of the individual or others that cannot be eliminated or reduced by reasonable accommodations.

How To Apply:

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities.

Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

The Department of Public Safety and Corrections, Public Safety Services, is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities. For more information on employment-related resources available for those with disabilities, refer to the Louisiana Employment Resource Guide.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

For more information, please contact:

Department of Public Safety

ATTN: Human Resources/Kelsey Campbell

Baton Rouge, LA 70896

Fax: 225-922-0528

[email protected]

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

1. Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

+ I have no experience and/or am uncomfortable accepting direction.

+ I have limited experience or require assistance to accept direction.

+ I can accept direction.

+ I can accept directions and help others improve their ability to accept direction.

02

Explain your rating by providing specific and relevant examples in the box below. QUESTION

03

Rate your ability to act decisively based on our definition: The ability to make decisions quickly and effectively.

+ I have no experience and/or am uncomfortable acting decisively.

+ I have limited experience or require assistance to act decisively.

+ I can act decisively.

+ I can act decisively and help others improve their ability to act decisively.

04

Explain your rating by providing specific and relevant examples in the box below.

05

Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ I have no experience and/or am uncomfortable communicating effectively.

+ I have limited experience or require assistance to communicate effectively.

+ I can communicate effectively.

+ I can communicate effectively and help others improve their communication.

06

Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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