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Administrative Assistant 4 WAE - TL/Lit

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Administrative Assistant 4 WAE - TL/Lit

Salary

$15.76 - $27.01 Hourly

Location

Baton Rouge, LA

Job Type

Classified

Job Number

LDOE50683803-071825RK-TL/LIT

Department

Education-State Activities

Opening Date

07/18/2025

Closing Date

7/31/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

This is a WAE part-time position, located in Baton Rouge, LA

Office of Teaching & Learning - Literacy

Job Focus Area

At the LDOE Division of Literacy, we believe that all Louisiana Students will have improved literacy outcomes through high quality instruction and interactions by a highly-effective teacher supported by leaders and families

We’re looking for an Administrative Assistant 4 to support the Division of Literacy by managing communication and coordination needs that keep our work organized and moving forward. This role serves as a key point of contact, responding to information requests and helping to schedule and prepare for literacy meetings and events. The Administrative Assistant 4 will also compile reports, prepare meeting materials, track contracts, monitor expenditures, and assist with special projects that support the division’s goals.

Preferred Experience:

+ Strong attention to detail

+ Proficiency in Google Workspace (Docs, Sheets, Slides, and Drive)

+ Excellent written communication skills

+ Initiative and ownership of tasks and workstreams

+ Flexibility and adaptability in response to changing priorities

+ Strong organizational and time management skills

+ Ability to manage multiple tasks and deadlines simultaneously

+ Experience with scheduling and coordinating meetings or events

+ Comfortable compiling and synthesizing information from multiple sources

+ Ability to work both independently and collaboratively

+ Familiarity with budget tracking or contract processing is a plus

+ Discretion when handling sensitive or confidential information

+ Ability to adjust plans, expectations, and behaviors in response to change

Minimum Qualifications

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168030) .

Job Duties and Other Information

Job Duties:

The Administrative Assistant 4 in the Division of Literacy will:

+ Respond to requests for information, including emails received in division inboxes.

+ Manage scheduling requests and coordinates calendars.

+ Serve as a liaison between the supervisor and internal staff members.

+ Compile and type special reports by gathering relevant information from reports, documents, correspondence, and electronic files.

+ Secure and/or prepare meeting locations for various literacy-related events.

+ Prepare materials for meetings, including agendas, handouts, and binders.

+ May attend meetings and transcribe minutes as needed.

+ May draft contracts, obtain necessary signatures, and track contracts through the approval process.

+ Monitor expenditures and ensure compliance with budgetary guidelines and policies.

+ Assist in implementing special projects aligned with the goals of the Division of Literacy.

+ Performs other duties as assigned by the supervisor and/or Deputy Superintendent of Teaching and Learning.

Position-Specific Details:

Appointment Type: This is apart-time positionand isnoteligible for benefits or paid holidays, andhas a limitto the number of hours worked (maximum of 1245 hours) in a 12 month period, beginning with the first day of employment. The hours belong to the employee and any available hours follow the employee.

Work Schedule: Work days and hours to be determined.

Compensation: The salary offered will be determined based on qualifications and experience.

**Note regarding the advertised pay range: The maximum amounts listed are the maximum salary amounts a person can make over their career andnot the maximum amount we are allowed to pay a new hire .

How To Apply:

No Civil Service test scoreis required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy contact:

Louisiana Department of Education – Human Resources

PO Box 94064

Baton Rouge, LA 70804

[email protected]

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

I understand that information on this application may be subject to investigation and verification and that any misrepresentation or material omission, including on my responses to supplemental questions, may cause my application to be rejected, my name to be removed from the eligible register, and/or subject me to disqualification from future job opportunities and/or dismissal from state service.

+ Yes

+ No

02

Do you have experience managing and responding to high volumes of email inquiries in a professional setting (e.g., shared inboxes or departmental accounts)?

+ Yes

+ No

03

If you answered "YES" to the previous question, please indicate which job(s) provided you with this knowledge and/or experience and describe. If you answered "NO" enter "N/A".

04

Do you have experience scheduling and coordinating meetings or events, including securing locations and preparing materials?

+ Yes

+ No

05

If you answered "YES" to the previous question, please indicate which job(s) provided you with this knowledge and/or experience and describe. If you answered "NO" enter "N/A".

06

Do you have experience compiling information from multiple sources to create reports, meeting agendas, or summaries?

+ Yes

+ No

07

If you answered "YES" to the previous question, please indicate which job(s) provided you with this knowledge and/or experience and describe. If you answered "NO" enter "N/A".

08

Do you have experience using Google Workspace tools (Docs, Sheets, Slides, and Drive) for administrative or project support tasks?

+ Yes

+ No

09

If you answered "YES" to the previous question, please indicate which job(s) provided you with this knowledge and/or experience and describe. If you answered "NO" enter "N/A".

10

Do you have experience monitoring budgets or tracking contracts through an approval or processing workflow?

+ Yes

+ No

11

If you answered "YES" to the previous question, please indicate which job(s) provided you with this knowledge and/or experience and describe. If you answered "NO" enter "N/A".

12

Are you a current employee of the Louisiana Department of Education? Please note - teachers and other school system employees are not considered employees of the LA Department of Education.

+ Yes

+ No

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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