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Administrative Assistant 3

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Administrative Assistant 3

Salary

$2,387.00 - $4,089.00 Monthly

Location

Grambling, LA

Job Type

Classified

Job Number

GSU 07/17/2025 AM (3)

Department

Grambling State University

Opening Date

07/18/2025

Closing Date

7/25/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

This Administrative Assistant position will serve as administrative support for the Office of the Dean -- School of Social Work at Grambling State University.

An ideal candidate should possess the following competencies:

+ Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

+ Focusing on Customers:The ability to serve the needs of those who support and/or rely on the services provided.

+ Thinking Critically:The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion.

+ Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

+ Adapting to Change:The ability to adjust plans, expectations, and behaviors in response to change.

+ Demonstrating Initiative:The ability to assess information and take action independently to help the organization achieve its goals.

+ Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.

+ Learning Actively:The ability to acquire necessary knowledge and skills to improve performance and achieve organizational goals.

+ Managing Time:The ability to control your time to increase effectiveness, efficiency, or productivity.

+ Thinking Creatively:The ability to generate ideas, manipulate ideas, and make unconventional connections to develop original approaches.

Minimum Qualifications

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168020) .

Job Duties and Other Information

Job Duties:

+ Manage the offices of the Associate Dean to make day-to-day administrative decisions on his/her behalf.

+ Provide assistance to faculty, staff, and students under the direction of the Associate Dean.

+ Monitor budget and view budget items periodically to ensure smooth seamless operation.

+ Notify Associate Dean of any concerns lack and/or program needs.

+ Provide administrative support to the MSW Program.

+ Inform Director and Associate Dean of any issues related to students’ progress and problems that might arise.

+ Compose correspondences, admission reports, and other documents relating to the MSW program. e College of Professional Studies.

How To Apply:

No Civil Service test score is required in order to be considered for this vacancy.

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

*Resumes WILL NOT be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.*

For further information about this vacancy contact:

Amy Minniefield/Cheryl Ivory

Grambling State University/Human Resources

403 Main St

Grambling, La. 71245

318-274-3119/318-274-3829

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

ADi: Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.

+ I have no experience and/or am uncomfortable accepting direction

+ I have limited experience or require assistance to accept direction

+ I can accept direction

+ I can accept directions and help others improve their ability to accept direction

02

ADi: Explain your rating by providing specific and relevant examples in the box below.

03

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ I have no experience and/or am uncomfortable communicating effectively

+ I have limited experience or require assistance to communicate effectively

+ I can communicate effectively

+ I can communicate effectively and help others improve their communication

04

CE: Explain your rating by providing specific and relevant examples in the box below.

05

DIn: Rate your ability to demonstrate initiative based on our definition: The ability to assess information and take action independently to help the organization achieve its goals.

+ I have no experience and/or am uncomfortable demonstrating initiative

+ I have limited experience or require assistance to demonstrate initiative

+ I can demonstrate initiative

+ I can and help others improve their ability to demonstrate initiative

06

DIn: Explain your rating by providing specific and relevant examples in the box below.

07

MT: Rate your ability to manage time based on our definition: The ability to control your time to increase effectiveness, efficiency, or productivity.

+ I have no experience and/or am uncomfortable managing time

+ I have limited experience or require assistance to manage time

+ I can manage time

+ I can manage time and help others improve their ability to manage time

08

MT: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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