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RECORDS SPECIALIST (Personnel Analyst I) - Range 12 / NON

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RECORDS SPECIALIST (Personnel Analyst I) - Range 12 / NON

Salary

$25.71 - $38.02 Hourly

Location

Anchorage, AK

Job Type

Regular / Full Time

Job Number

2025-00712

Department

Human Resources

Division

Employment Services

Opening Date

07/17/2025

Closing Date

7/28/2025 11:00 PM Alaska

+ Description

+ Benefits

+ Questions

Job Information

Open to the general public and any current Municipal employee.

This is a non-represented position (no union affiliation) and is subject to the provisions of the Personnel Rules of the Municipality of Anchorage.

DEPARTMENT : Human Resources - Employment Services Division

HOURS OF WORK : Monday through Friday; 8:00 a.m. to 5:00 p.m.

Starting pay does not exceed the midpoint of the displayed pay range

To be considered for employment, applicants must be legally authorized to work and accept employment in the United States. The Municipality of Anchorage is not able to provide any type of sponsorship, including Student Visas and Employment Visas, under any circumstances.

Example of Duties

Maintain the data integrity of the ERP system, including validation and auditing, with current and retroactive detailed data entry ensuring accuracy. Responsible for onboarding packet entries and notifying the Employment Specialists of any discrepancies. Maintain employee personnel records with applicable documents (hire paperwork, termination, transfers, and promotions) and conduct various types of research as requested/necessary. Track certifications and licenses as part of the conditions of continued employment and request current documents. Regular tracking to ensure ongoing federal compliance with citizenship and employment laws (I-9s). Daily management of the Employment/Records email inboxes and receiving and sorting out mail. Provide in person customer service and assistance to customers at the records window. Answer and dispatch calls. Provide department Directors with employee date information regarding review dates, merit dates, probations, temporary and seasonal employees. Audit and maintain incentive pays for accuracy, including the maintenance of the supporting documentation for the incentive pays. Validate accuracy of pay rates, acting pay/working out of class. Provide unions with active employee reports on a biweekly basis. Provide timely and accurate information in response to requests from the public, other departments, and employees. Communicate with departments regarding current and retroactive employee pay changes. Process SAP PA workflow forms. Issue, audit, & maintain MOA badges. Present employee orientation. Manage the Service Award Program. Other related duties as assigned

Minimum Qualifications / Substitutions / Preferences

High school diploma, GED, or equivalent and four (4) years of human resources experience.

OR

Associates degree in Human Resources, Business Administration, or a related discipline and two (2) years of human resources experience.

OR

Bachelor’s degree in Human Resources, Business Administration, or a related discipline and human resources experience.

Additional Important Information

The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to http://www.uscis.gov/E-verify. E-Verify® is a registered trademark of the U.S. Department of Homeland Security.

If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted background check. A background check encompasses criminal history, verifying education, and verifying dates of employment.

Military Service Interview Preference :

Veterans or who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.

Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference as permitted in Municipal Personnel Rules 3.30.031 D must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual’s command organization and show the name, signature, title and contact information for the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.

The Municipality of Anchorage is an employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.

Application Process: Once an applicant clicks on the "Apply" link underneath the header section of a vacancy announcement, they will be directed to thewww.GovernmentJobs.comwebsite to log into their existing account (or to create an account) of their application profile. Applicants will create or review their profile, make any updates necessary, and submit their application from their personal account. Note: The GovernmentJobs website and applicant's profile accounts are not administered by the Municipality of Anchorage. For technical assistance or customer service regarding an account profile, applicants may contact the GovernmentJobs customer support line at 1-855-524-5627.

For general questions regarding Municipal vacancy announcements or the employment process with the Municipality of Anchorage, applicants may contact the Human Resources Department at (907) 343-4442 during regular business hours of Monday through Friday 8:00 a.m. to 5:00 p.m., Alaska Standard Time.

The MOA is an EO and AA employer and complies with Title I of the ADA.

For information regarding requests for reasonable accommodations related to employment under the Americans with Disabilities Act, please contact the Municipality of Anchorage ADA Coordinator at (907) 343-4571.

The Municipality of Anchorage (MOA) offers a competitive benefits package to eligible employees that may include:

Health / Medical Benefits:

+ Medical/Dental/Vision/Audio

+ Life Insurance

+ Dependent Life Insurance

+ Short Term Disability

+ Long Term Disability

+ Flexible Spending Accounts – Health and Dependent Care

+ Health Savings Accounts

Retirement:

+ State of Alaska Public Employee Retirement System (PERS) Program

+ 401(k) and 457 Savings Plans

Employer Paid Benefits:

+ Employee Assistance Program

+ Paid Leave Plan

+ 13 Paid Holidays

For an overview of our medical benefit package go to http://www.muni.org/Departments/employee\_relations/Pages/BenefitsSummaries.aspx

01

In order to be considered, applicants must provide accurate and complete education and work history information in its entirety. The referenced information listed on the online application will be used to determine the applicant's qualifications toward meeting the minimum requirements for the position (e.g., if you list that you have 6 years of experience in a certain field, that experience must be easily identifiable on the 'Work Experience' section of your application).

Attaching a resume is not an alternative to filling out the application in its entirety. Noting "see resume" or any similar comment on any portion of your application may lead to you being disqualified for the position.

If the experience you reference in the below questions is not clearly included and described in your Work History section, your application will be considered not qualified for this position and you may be removed from consideration.

Do you understand, in order to be considered for this position, accurate and complete education and work history information must be provided?

+ Yes

+ No

02

Are you legally authorized to work and accept employment in the United States without the requirement of a sponsorship from an employer?

+ Yes

+ No

03

Which of the following best describes your level of completed education as it relates to this position?

+ High School Diploma, GED, or Equivalent

+ Associate's Degree in Human Resources, Business Administration, or a related discipline

+ Bachelor's Degree or higher in Human Resources, Business Administration, or a related discipline

04

How many years of work experience do you have in Human Resources?

+ None

+ Some, but less than 2 years

+ 2 years but less than 4 years

+ 4 years or more

Required Question

Employer

Municipality of Anchorage

Address

632 W 6th Avenue, Suite 605 Anchorage, Alaska, 99501

Phone

(907) 343-4442

Website

http://www.muni.org/jol

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