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Legal Assistant 2

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Legal Assistant 2

Salary

$45,907.00 - $69,203.00 Annually

Location

Dauphin County, PA

Job Type

Civil Service Permanent Full-Time

Job Number

CS-2025-27492-07020

Department

Department of Labor & Industry

Division

LI BWC Lgl

Opening Date

07/18/2025

Closing Date

8/1/2025 11:59 PM Eastern

Job Code

07020

Position Number

00012939

Union

AFSCME

Bargaining Unit

A1

Pay Group

ST05

Bureau / Division Code

00129630

Bureau / Division

Office of Chief Counsel/Workers' Compensation Division

Worksite Address

651 Boas Street

City

Harrisburg, Pennsylvania

Zip Code

17121

Contact Name

Selena Merrick

Contact Phone

717.787.4187

Contact Email

[email protected]

+ Description

+ Benefits

+ Questions

THE POSITION

The Office of General Counsel (OGC) is seeking a highly motivated, organized individual to provide legal support within the Legal Office of the Department of Labor & Industry. As a Legal Assistant 2, you will provide essential clerical support within the Office of Chief Counsel's Workers' Compensation (WC) Division to timely produce work product of high professional caliber and volume, ensuring effective and efficient operation of the office. Take charge of your future, apply today!

DESCRIPTION OF WORK

Within this role, you will report directly to Legal Office Administrator 1 (LOA1) of the WC Division in addition to being assigned work by the Legal Office Administrator 2, Deputy Chief Counsel or Division attorneys. Work includes typing, formatting, revising, and proofreading legal documents for both Assistant and Outside Counsel. This position organizes, maintains, and manages both electronic and hard copy records of files, ensuring files are complete and current. Communication is key as you will answer phone calls, direct calls to the appropriate person, and take messages according to office procedure. You will be responsible for utilizing the Workers’ Compensation Automation and Integration System (WCAIS) and Unified Judicial System (UJS) to view, file, print, make payments, track litigation, issue subpoenas, perform services, and any other functions required in the operation of the office.

Other duties to include but not limited to:

+ Regularly updating and maintaining calendars for attorneys

+ Scheduling meetings as requested

+ Contacting court, counsel, clients and others to obtain or relay information

+ Interacting with UEGF Outside Counsel and WC Bureau staff in scheduling quarterly status review meetings and preparing and distributing status reports for those meetings

+ Coordinating travel arrangements for attorneys

Interested in learning more? Additional details regarding this position can be found in the position description (https://careers.employment.pa.gov/pd/PD\_NEOGOV.asp?p=00012939) .

Work Schedule and Additional Information:

+ Full-time employment

+ Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with 60-minute lunch.

+ Telework: You may have the opportunity to work from home (telework) part-time, four days in the office and one teleworking (anticipated). In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg.

+ Salary: In some cases, the starting salary may be non-negotiable.

+ You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

+ One year as a Legal Assistant 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration);or

+ Four years of responsible clerical, investigative or enforcement work including one year of legal clerical support experience;or

+ An equivalent combination of experience and training.

Other Requirements:

+ You must meet the PA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow the link (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.

+ You must be able to perform essential job functions.

Commonwealth employees who wish to use their seniority rightsmustapply to the internalandexternal postings for their seniority rights to be considered.

How to Apply:

+ Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

+ If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

+ Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

+ Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

+ Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.htm land click on Veteran s.

Telecommunications Relay Service (TRS):

+ 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

+ Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

+ Your score is based on the detailed information you provide on your application and in response to the supplemental questions.

+ Your score is valid for this specific posting only.

+ You must provide complete and accurate information or:

+ your score may be lower than deserved.

+ you may be disqualified.

+ You may only apply/testoncefor this posting.

+ Your results will be provided via email.

Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !

See the total value of your benefits package by exploring ourbenefits calculator.

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning

We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance

We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture

We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks

Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.

*Eligibility rules apply.

01

Have you been employed by the Commonwealth of Pennsylvania as a Legal Assistant 1 for one or more years full-time?

+ Yes

+ No

02

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

03

How many years of full-time responsible clerical, investigative, or enforcement work do you possess?

+ 4 years or more

+ 3 but less than 4 years

+ 2 but less than 3 years

+ 1 but less than 2 years

+ Less than 1 year

+ None

04

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

05

Do you possess one or more years of full-time legal clerical support experience?

+ Yes

+ No

06

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

07

How much college coursework have you completed? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.org (”www.naces.org”target=_blank”) and clicking the Evaluation Services Link.

For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

+ 120 credits or more

+ 90 but less than 120 credits

+ 60 but less than 90 credits

+ 30 but less than 60 credits

+ Less than 30 credits

+ None

08

Have you completed six or more college credits in the legal field (such as civil litigation, legal research and writing, business law, or other related areas)? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If you answer “Yes” to this question based on education acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.org (”www.naces.org”target=_blank”) and clicking the Evaluation Services Link.

For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

+ Yes

+ No

09

You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score.

All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.

Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.

If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.

If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .

+ Yes

10

WORK BEHAVIOR 1 – WRITTEN AND TYPED COMMUNICATIONCompiles information to write or type drafts of forms, legal documents, pleadings, and correspondence from written, typed, or dictated sources. Proofreads such documentation for accurate calculations and proper grammar, spelling, punctuation, formatting, and legal citations. Makes corrections and edits upon approval. Finalizes, files, and performs service of documents, i.e., sending or delivering them to recipients.Levels of PerformanceSelect the Level of Performance that best describes your claim.

+ A. I have experience drafting, proofing, editing, filing, and serving forms, legal documents, pleadings, and correspondence related to Workers’ Compensation. I was responsible for verification of completeness, accuracy, and adherence to office procedures, rules, and regulations.

+ B. I have experience proofreading varying types of materials for grammar, accurate calculations, or adherence to office procedures, rules, and regulations.

+ C. I have successfully completed college-level coursework related to English composition, business writing, or legal writing.

+ D. I have NO experience or coursework related to this work behavior.

11

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ The types of written and typed communication you prepared.

+ Your level of responsibility.

12

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

13

WORK BEHAVIOR 2 – CUSTOMER SERVICEServes as a point of contact by interacting with courts, clients, co-workers, staff, attorneys, opposing counsel, and external personnel via in-person meetings, telephone calls, emails, and video conferencing. Schedules depositions, meetings, and appointments while maintaining organized calendars and case documentation. Responds to inquiries and directs individuals as appropriate.Levels of PerformanceSelect the Level of Performance that best describes your claim.

+ A. I have experience answering inquiries and resolving issues or complaints.

+ B. I have experience answering inquiries but referred issues or complaints to the appropriate area for resolution.

+ C.I have successfully completed college-level coursework related to communications, public speaking, public relations, conflict resolution, or business communication.

+ D. I have NO experience or coursework related to this work behavior.

14

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ The actual duties you performed.

+ Your level of responsibility.

15

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

16

WORK BEHAVIOR 3 – DOCUMENT MANAGEMENTCreates, maintains, requests, receives, updates, saves, and closes physical and electronic files and spreadsheets for compliance with applicable laws and retention policies. Processes incoming and outgoing mail. Ensures files are complete, accurate, and saved in the proper format per office procedures and policies.Levels of PerformanceSelect the Level of Performance that best describes your claim.

+ A. I have experience maintaining physical and electronic spreadsheets, documents, and files AND processing mail. I was responsible for ensuring all required documentation was present and obtained missing documentation for the files.

+ B. I have experience maintaining physical and electronic spreadsheets, documents, and files. I was responsible for ensuring all required documentation was present and obtained missing documentation for the files.

+ C. I have experience maintaining spreadsheets, documents, and files. I was responsible for ensuring all required documentation was present; however, someone else obtained missing documentation for the files.

+ D. I have successfully completed college-level coursework related to document or records management or, business law.

+ E. I have NO experience or coursework related to this work behavior.

17

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ The types of documents you created.

+ The actual duties you performed

+ Your level of responsibility.

18

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

19

WORK BEHAVIOR 4 – LEGAL RESEARCH AND GENERAL RESEARCHReviews files, memos, and notes to ascertain what information needs to be collected. Conducts legal and general research by gathering, analyzing, and interpreting information related to background information, legal and regulatory requirements. Coordinates information from other personnel to provide support and to obtain copies of cases, statutes, and regulations for the division.Levels of PerformanceSelect the Level of Performance that best describes your claim.

+ A. I have experience researching records and files for various projects and reports. When given a topic, I was responsible for compiling all available documents from a variety of data sources.

+ B. I have experience retrieving specifically requested records and files from a single records location.

+ C. I have successfully completed college-level coursework related to research methods, statistics, or data collection.

+ D. I have NO experience or coursework related to this work behavior.

20

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ The actual duties you performed.

+ Your level of responsibility.

21

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

22

WORK BEHAVIOR 5 – COMPUTER AND OFFICE EQUIPMENT OPERATIONSOperates and utilizes computer applications, functions, and programs such as Microsoft Word, Excel, Outlook, Teams, OneDrive and SharePoint, Adobe products, Workers' Compensation Automation and Integration System (WCAIS), Unified Judicial System (UJS), legal research software, electronic faxing, and the Internet. Operates office equipment including printers, scanners, and shredders.

Levels of Performance

Select the Level of Performance that best describes your claim.

+ A. I have experience operating and utilizing computers and office equipment, INCLUDING WCAIS.

+ B. I have experience operating and utilizing computers and office equipment, EXCLUDING WCAIS.

+ C. I have successfully completed college-level coursework related to information technology of computer programming.

+ D. I have NO experience or coursework related to this work behavior.

23

In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.

+ The name(s) of the employer(s) where you gained this experience.

+ The actual duties you performed related to computer and office equipment operations.

+ The computer software applications and types of office equipment you utilized. Specify if you have utilized WCAIS.

+ Your level of responsibility.

24

If you have selected the level of performance pertaining to college coursework, please provide your responses to the three items listed below. If you indicated you have no education/training related to this work behavior, type N/A in the text box below.

+ College/University

+ Course Title

+ Credits/Clock Hours

Required Question

Employer

Commonwealth of Pennsylvania

Address

613 North Street

Harrisburg, Pennsylvania, 17120

Website

http://www.employment.pa.gov