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41723BR

Extended Job Title:

Executive Associate

Position Description:

Performs administrative and coordinative work in direct support of an executive officer, including such functions as planning, budgeting, supervision and program implementation and evaluation. Performs responsible and complex office support duties, thus relieving the administrator of these duties. Work is performed under administrative supervision with evaluation based on results obtained.

Requisition ID:

41723BR

Travel Required:

Up to 25%

Major/Essential Functions:

+ Exhibits professionalism in attitudes and actions, including appearance, attendance, cooperation, timeliness, courtesy, dependability, and attentiveness.

+ Supports the Total Quality Management philosophy of the Office of Audit Services by looking for ways to improve our operations during daily work and contributing to overall quality efforts.

+ Works independently and demonstrates initiative by prioritizing work properly. Demonstrates effective utilization of time and resources.

+ Demonstrates sound judgment and common sense in decision making. Maintains confidentiality both internally and externally. Takes appropriate actions in dealing with and assisting staff.

+ Accurately assembles and timely distributes reports to the Regents, Chancellor, Presidents, and state offices such as the State Auditor's Office and Legislative Budget Board in accordance with the established schedule.

+ Handles and/ or prepares documents, forms, etc. according to departmental and institutional policy. (e.g., prepare forms and vouchers; maintain current information on departmental accounts; purchase equipment and supplies, etc.)

+ Produces work with accuracy, neatness, and thoroughness. Handles a variety of duties (e.g., scheduling appointments, phone calls, mail, etc.) in a responsible manner.

+ Demonstrates adaptability in adjusting to new or changing assignments.

+ Supports the department in budgetary, fiscal and personnel actions. Facilitates hiring of new employees. Maintains confidential and routine records and files concerning personnel, payroll and budget.

+ Demonstrates effective oral and written communication skills. Demonstrates the ability to build effective working relationships with other departments.

+ Demonstrates a sound working knowledge of Microsoft Office programs, Adobe PDF Writer, Cognos, and other systems necessary to fulfill work requirements. Demonstrates the ability to learn new systems.

+ Plans and distributes work to subordinate employees (e.g., student workers); provides training information to new and existing employees.

+ Demonstrates a willingness to assist with whatever needs to be done to help the Office of Audit Services operate effectively and efficiently.

+ Live and promote the values of the Texas Tech University System: People First, Integrity, Community, Resilience, and Exemplary Service.

Grant Funded?:

No

Minimum Hire Rate:

4000

Pay Basis:

Monthly

Work Location:

Lubbock

Department:

TTUS Audit Services

Required Attachments:

Cover Letter, Resume / CV, Transcript

Job Type:

Full Time

Job Group:

Executive and Admin Assistants

Shift:

Day

Required Qualifications:

Bachelor's degree required in related area plus six years progressively responsible administrative experience including supervisory experience; OR a combination of education and/or experience to equal ten years.

Does this position work in a research laboratory?:

No

Safety Information:

Adherence to robust safety practices and compliance with all applicable health and safety regulations are responsibilities of all TTU employees.

Pay Statement:

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan by visiting www.depts.ttu.edu/hr/payplan.

EEO Statement:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.

About the University:

Established in 1996, the Texas Tech University System is one of the top public university systems in the nation, consisting of five universities – Texas Tech University , Texas Tech University Health Sciences Center , Angelo State University , Texas Tech University Health Sciences Center El Paso and Midwestern State University .

Headquartered in Lubbock, Texas, the TTU System is a more than $3 billion enterprise focused on advancing higher education, health care, research and outreach with approximately 21,000 employees and 63,000 students, more than 400,000 alumni, a statewide economic impact of $16.4 billion and an endowment valued at $1.7 billion. In its short history, the TTU System has grown tremendously and is nationally acclaimed, operating at 24 academic locations in 20 cities (18 in Texas, 2 international).

In addition, the TTU System is one of only nine in the nation to offer programs for undergraduate, medical, law, nursing, pharmacy, dental and veterinary education, among other academic areas.