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Conference and Events Specialist

Location

WA - Seattle

Job Family

Business Operations Services

Build the future, spark innovation and align your career with purpose.

McKinstry is innovating the waste and climate harm out of the built environment and creating lasting impact. Together, we’re building a thriving planet.

Buildings are a leading contributor to the climate crisis, generating nearly 40% of total global energy-related carbon emissions. We’re making a lasting impact on our industry and within our communities by addressing the climate, affordability and equity crises through:

+ renewables and energy services

+ engineering and design

+ construction and facility services

To get where we’re going, we need big thinkers, problem solvers and collaborative mindsets. Does that sound like you?

The Opportunity with McKinstry

We are adding a **Conference and Events Specialist** to our growing Enterprise Client Strategy division in Seattle, WA.

The Marketplace Presence & Conference Program has grown in scale and complexity, creating a need for dedicated operational support. This role represents an exciting expansion of our team, driven by the growing demand for strategic conference planning. It will add vital coordination and administrative capacity to support innovation, enhance planning tools and scale our programs. Your time will be split between the conference and event program business operations and the Enterprise Client Strategy business operations. This position will help elevate the program’s consistency, visibility, and enterprise-wide impact.

_This role internally will be titled Business Operations Specialist._

Key Responsibilities will include:

+ Provide support to the Senior Conference & Events Planner by taking on administrative and operational tasks.

+ Support business units in adopting and following through on the enterprise-wide conference reporting process by managing attendee follow-up, running reports, and maintaining Salesforce data accuracy.

+ Own the day-to-day execution of smaller industry organization events (e.g., NAIOP, PSBJ), including managing registration codes, filling seats, and coordinating with event organizers.

+ Maintain and update internal documentation, planning tools, and SOPs to support consistent and efficient event execution across the Enterprise Client Strategy team.

+ Facilitate outreach to business units to confirm event participation, gather feedback, and ensure timely updates to shared tracking systems.

+ Assist with meeting coordination, scheduling, and internal communications to support cross-functional alignment and planning.

+ Support general business operations for the ECS team, including document management, internal coordination, and special project support as needed.

What You Need to Succeed at McKinstry

+ Strong attention to detail, time management and organizational skills.

+ Proven ability to learn quickly and build strong relationships.

+ Proficient with Microsoft products, including Teams, Word, Excel, PowerPoint, and Outlook required.

+ Genuine passion for helping others and providing outstanding support

+ Proven ability to manage multiple projects and meet tight deadlines

+ Experienced with Salesforce or another CRM for managing customer interactions and data

+ Experienced with Power BI or similar data tools

PeopleFirst Benefits

When it comes to the basics, we have you covered:

+ Competitive pay

+ 401(k) with employer match and profit-sharing plan

+ Paid time off and holidays

+ Comprehensive medical, prescription, dental, and vision with low or zero deductible options and low out of pocket maximums

People come first at McKinstry, and we go beyond the basic benefits with:

+ Family formation benefits, including adoption and IVF assistance

+ Up to 16 weeks paid parental leave

+ Transgender inclusive benefits

+ Commuter benefits

+ Pet insurance

+ “Building Good” paid community service time

+ Learning and advancement opportunities via McKinstry University

+ McKinstry Moves onsite gyms or reimbursement for remote workers

See benefit plan documents for complete details.

If you’re driven by our vision to build a thriving planet together, McKinstry is the place to build your career.

_The pay range for this position is $23.00 - $36.00 per hour; however, base pay offered may vary depending on job-related knowledge, skills, and experience. This is a non-exempt role and will be paid hourly. A bonus may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered. Base pay information is based on market location._

_The McKinstry group of companies are equal opportunity employers. We are committed to providing equal employment opportunities to all employees and qualified applicants without regard to sex, gender identity, sexual orientation, age, race, color, creed, marital status, national origin, disability, veteran status, genetic information or any other basis protected by law. This policy applies to all terms and conditions of employment including, but not limited to employment, advancement, assignment, and training. This commitment to Equal Employment Opportunity is made equally as a social responsibility and as an economic and business necessity._

_McKinstry is a drug-free workplace. Employment is_ _ _ _contingent upon successfully passing a pre-employment drug and alcohol test, complying with the requirements of the Immigration Reform and Control Act and a Confidentiality Agreement, in addition to successful outcomes of background and reference checks._

_Applicants for this role will only be considered if they possess current US Work Authorization, and do not require employer-sponsored VISA support to begin or remain in this role._