"Alerted.org

Executive Secretary 10

Print (https://www.governmentjobs.com/careers/michigan/jobs/newprint/4974329)

Apply



Executive Secretary 10

Salary

$24.23 - $32.47 Hourly

Location

Lansing, MI

Job Type

Permanent Full Time

Job Number

1801-25-LA-MIOSHA-039

Department

LEO-Labor and Econ Opportunity

Opening Date

07/14/2025

Closing Date

7/21/2025 11:59 PM Eastern

Bargaining Unit

NON-EXCLUSIVE REPRESENTED EMPLOYEE (NERE)

+ Description

+ Benefits

+ Questions

Job Description

This is a REPOST. If you have already applied, you do not need to reapply.

At the Department of Labor and Economic Opportunity, we are passionate about creating a positive, professional, and supportive work environment where we value our differences and are committed to being open and respectful to all our employees and the public we serve. Our department provides the connections, expertise and innovative solutions to drive continued business growth, build vibrant communities, create affordable housing, generate tourism and attract and retain key talent to fill Michigan’s vast pipeline of opportunities. Learn more atwww.michigan.gov/LEO.

To provide executive support to the MIOSHA deputy director and MIOSHA appeals director. The position responsibilities include receiving, processing, tracking, compiling data for, editing, formatting, and distributing internal and external correspondence, reports, publications, project documentation, personnel-related documentation, and training materials as assigned by the MIOSHA deputy director. The position responsibilities also include the performance of administrative support duties in connection with contested cases or outside litigation arising from MIOSHA activities. These duties include entering case activity in case tracking systems; formatting, filing and serving legal documents; coordinating notification of MIOSHA staff of scheduled appearances pursuant to board/court orders; modifying, implementing and overseeing clerical procedures designed to manage MIOSHA litigation and other appeals program responsibilities; compiling data for statistical reports; assisting the appeals director in general management activities; and training administrative support personnel in the job duties within the appeals section of the agency. This position handles highly confidential and sensitive information and requires considerable independent judgment in making decisions to ensure executive administrative matters and litigation are handled timely and within agency policy and procedural guidelines. The position also collects data and monitors activities overseen by the deputy director’s staff to ensure agency and litigation performance measures are met. The position also interacts with agency staff, department staff, and customers daily. Familiarity with the Michigan Occupational Safety and Health Act is required.

Position Description (https://MCSC.state.mi.us/AgencyPDFs/PDExecSec10-039.pdf)

Required Education and Experience

Education

Educational level typically acquired through completion of high school.

Experience

Five years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc., or to enter/retrieve/update information is an essential part of the work, including two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9.

Additional Requirements and Information

Please attach a cover letter and detailed resume to your application.

Information provided in your application, resume, cover letter, transcripts, and any other documentation provided will be used to verify responses to the supplemental questions. Unsupported responses may not be considered further.

All classified employees are subject toCivil Service Rule 2-8 Ethical Standards and Conductand will be expected to disclose any personal and financial interests that may conflict with official duties as a classified employee.

All newly hired state employees are required to submit and pass a pre-employment drug test prior to their actual appointment. Certain positions within the Michigan Department of Labor and Economic Opportunity may also require state criminal, fingerprint-based and driving record background checks. Any position offer will be conditional until results of the background checks and drug test indicate eligibility for employment.

The Michigan Department of Labor and Economic Opportunity participates inE-Verify (https://www.e-verify.gov/about-e-verify) and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S.

Applications must be submitted through NEOGOV. If you have questions or need assistance uploading and/or attaching your documents, please contact the NEOGOV applicant support at 855-524-5627.

Certain positions may require a criminal history background check.

View the Job Specification at: https://www.michigan.gov/mdcs/-/media/Project/Websites/mdcs/JOBSPECS/E/ExecutiveSecretary.pdf

Accommodations

If you require a reasonable accommodation to participate in the application or selection processes, please contact theADA coordinator (https://www.michigan.gov/ose/-/media/Project/Websites/ose/Contact/RACs.pdf) for the agency that posted this position vacancy.

State employment also offers rewarding careers where you can help Michiganders enjoy better lives. Many State of Michigan jobs offer alternate work schedules and remote-work options that can help give the flexibility you need. The State of Michigan has been recognized as a leading U.S. employer by new graduates from 2021-2023 and a best large U.S. and state employer. Recognized on the international stage for fostering positive employee engagement, the State of Michigan is a past recipient of a North America Government Agency Employees Engagement Award.

More details on benefits for our new hires are below:

Rewarding Work:State of Michigan jobs allow you to serve Michiganders in many different ways depending on your interests and skills. Help preserve and protect our environment and the public health; enforce state laws and regulations; advocate for children, families, and victims of discrimination; support our state’s military and veterans; rebuild our state’s infrastructure; or support other state agencies through our fiscal, IT, and HR systems.

Insurance Benefits:The State of Michigan offers health, mental health, dental, and vision insurance to eligible career employees, their spouses, and their children. The state also covers a life-insurance benefit of two times employees’ annual salary (up to $200,000). The state also offers long-term-disability insurance that can provide continuing benefits if an injury or illness prevents employees from working. More information is available at www.mi.gov/employeebenefits.

Retirement Programs:The State of Michigan offers 401(k) and 457 plans for new hires to save for retirement. The state will automatically contribute an amount equal to 4% of your pay to a 401(k) account. The state will also match up to 5% of your pay if you contribute to your 401(k) account. Your contributions vest immediately, and the state’s contributions fully vest after just 4 years. More information is available athttp://www.mi.gov/orsstatedc.

Vacation and Sick Leave:Eligible full-time employees receive between15 and 35 personal daysand 13 sick daysper year that may be rolled over to the following year if not used. Eligible employees also receive an additional day each year for community service or school functions.

Paid Parental Leave:Eligible employees can take 12 weeks of paid leaveimmediately after a birth or adoption to allow needed time together at home with a new child.

Paid Holidays:Eligible employees receive 13 or 14 paid holidays each year including New Year’s Eve and Day, Martin Luther King Jr. Day, Presidents’ Day, Memorial Day, Juneteenth, the Fourth of July, Labor Day, Election Day, Veterans Day, Thanksgiving, Thanksgiving Friday, Christmas Eve and Day.

Bonus Programs:Eligible employees with five years of service also receive annual longevity bonuses that grow as seniority increases. Some positions also may qualify for recruitment, retention, and performance bonuses or other special pay premiums.

Military Pay Differential:Employees in the guard or reserves may also qualify for supplemental pay benefits if miliary pay during qualifying duty is less than normal state pay. Prior military service may also allow seniority credits to accelerate eligibility for longevity bonuses and additional personal leave accrual.

Tax-Advantaged Programs:In addition to 401(k) and 457 retirement accounts, the state also offers flexible spending account (FSA), health savings account (HSA), and qualified transportation fringe benefit (QTFB) programs that can help you save money by reducing your taxable income.

Student Loan Forgiveness:Working for the State of Michigan may allow you to participate in programs that forgive the balance of qualifying student loans. Please view Student Loan Information (https://studentaid.gov/manage-loans/forgiveness-cancellation) to help determine if you could qualify is available from the U.S. Department of Education.

Tuition Reduction:Some colleges and universities offer savings to eligible employees and family members to further their education while working for the State of Michigan.

Professional Development: To help develop your career, programs are available to apply for reimbursement of up to $2,000 a year for education and training for college course credits and non-degree programs.

Alternative and Remote Work Schedules:Depending on the nature of their duties, many state jobs offer flexible work schedules and remote or hybrid telecommuting options that can help obtain the work-life balance that you seek.

Great Lakes and Great Times:Michigan boasts four Great Lakes, 11,000 inland lakes, 36,000 miles of rivers and streams, 20 million acres of forests, 100 state and national parks and recreation areas, 1,300 miles of bike trails, 6,500 miles of snowmobile trails, the second-most ski areas in the nation, 650 public golf courses, 600 campgrounds, and an international dark-sky park—just for starters. Our cities offer concerts and cultural events, storied sports teams, education hubs, vibrant downtowns, one-of-a-kind craft beverages, and renowned restaurants for every appetite. From urban centers to beach towns to the great outdoors, the opportunities are endless. With your state salary and benefits and Michigan’s affordable cost of living, you can explore all that Michigan has to offer.

Updated: 2/28/24

01

EXCSEC10-12 - Do you possess at least an educational level typically acquired through the completion of high school?

+ Yes

+ No

02

EXCSECE - Do you possess at least five years of administrative support experience where use of a personal computer to prepare correspondence, reports, charts, etc. or to enter/retrieve/update information is an essential part of the work, including two years equivalent to advanced (8) level administrative support work, Secretary E8, or Legal Secretary E8; or, one year equivalent to a Secretary 9, Legal Secretary 9, or Senior Executive Management Assistant 9?

+ Yes

+ No

03

Describe the nature and duration of your work experience performing administrative support services in connection with litigation or court cases of any kind. If no experience in this subject matter, insert “None” as your answer.

04

Describe the nature and duration of your work experience performing administrative support services in connection with MIOSHA inspections, cases, programs, or activities. If no experience in this subject matter, insert “None” as your answer.

05

Describe the nature and duration of your work experience performing administrative support services for an executive-level position (e.g., administrator, manager, director, deputy director, division chief, assistant chief, judge, attorney, administrator). If no experience in this subject matter, insert “None” as your answer.

06

Which of the following tasks have you performed two or more times in the last two years? (Mark all that apply)

+ Reviewing, proofreading, editing, and formatting documents in Microsoft Word

+ Creating and editing case records in a Microsoft Access database

+ Extrapolating or generating reports in a Microsoft Access database

+ Creating, editing, sorting, or filtering data in Microsoft Excel

+ Creating an appointment in Microsoft Outlook

+ Sending an email in Microsoft Outlook

+ Sharing documents and files using Microsoft OneDrive or SharePoint

+ Scheduling a Microsoft Teams meeting

+ Attending a meeting in Microsoft Teams

+ Combining documents using Adobe or Kofax

+ Bookmarking documents using Adobe or Kofax

+ Affixing bates stamps or exhibit stamps to a document using Adobe or Power PDF (formerly Kofax)

+ Booking travel arrangements (e.g., flight, hotel, car) in Concur Travel

+ E-filing documents in a court e-filing system

+ None of the Above

07

What do you feel are the three most important responsibilities of the Executive Secretary for the Deputy Director of MIOSHA and why?

08

1801 Recruitment - To collect LEO recruitment effort data, please select from below how you learned of this job opportunity. We appreciate the feedback!

+ College/University Career Services Office

+ College/University Career Fair

+ Employee Referral

+ GONGWER Capitol Jobs Marketplace

+ Handshake

+ Michigan Civil Service Office of Career Services

+ Michigan Works! Agency

+ Other Job Posting Site (Indeed, ZipRecruiter, LinkedIn, etc.)

+ Pure Michigan Talent Connect

+ NEOGOV job alert

+ Veterans Organization

+ X (previously Twitter)

09

1801 Recruitment - If you selected Other Job Posting, Veteran’s Organization, or Employee Referral in the previous question, please identify the source or employee name for which you learned of this opportunity.

10

1801- From the options below, which accurately describes your current status? (A current State employee works for an actual State Department such as Department of Corrections (MDOC), Department of Transportation (MDOT) etc.)

+ Not a State of Michigan employee

+ A previous State of Michigan employee

+ A current State of Michigan, Department of Labor & Economic Opportunity (LEO) employee

+ A current State of Michigan (non-LEO) employee

11

1801 - Are you a current Labor and Economic Opportunity employee classified as an Executive Secretary E10 interested in moving to the same class and level at this location?

+ Yes

+ No

Required Question

Employer

State of Michigan

Department

LEO-Labor and Econ Opportunity

Address

[email protected]

PO Box 30714

Lansing, Michigan, 48909

Phone

517-241-9868

Website

https://www.michigan.gov/leo

Apply

Please verify your email addressVerify Email