• Legislative Administrative Assistant

    State of Arkansas (Little Rock, AR)


    LEGISLATIVE ADMINISTRATIVE ASSISTANT

    Date: Jul 18, 2025

     

    Req ID: 51292

    Location:

    Little Rock, AR, US, 72201

     

    Category: BUREAU OF LEGISLATIVE RESEARCH

     

    Anticipated Starting Salary: 43,088 - $63,770

     

    POSITION: Legislative Administrative Assistant, Administrative Services Division

    GRADE: SGS04

    SUMMARY OF POSITION: The Legislative Administrative Assistant works under the supervision of the Chief Fiscal Officer. The Legislative Administrative Assistant provides administrative and clerical support to the staff in the Administrative Services Division; acts as a receptionist, office clerk, secretary, and data entry specialist; and fulfills other requested tasks.

    ESSENTIAL FUNCTIONS:

    + Answer the telephone and greet members of the General Assembly and other visitors at the Administrative Services Division front desk and at the Bureau front desk during regular office hours.

    + Compose routine correspondence of the Chief Fiscal Officer and other professional staff.

    + Maintain computer files and paper files in accordance with office procedures and the Chief Fiscal Officer’s instructions.

    + Be available to members of the General Assembly, state agency staff, Bureau staff, and members of the public with regard to issues concerning legislative committee meetings.

    + Receive mail and interoffice mail for the division.

    + Oversee the maintenance and upkeep of the Bureau vehicles, including service appointments and routine cleaning.

    OTHER FUNCTIONS:

    + Maintain the ability and knowledge to function as part of an administrative services team, including without limitation assisting with the workload of other Administrative Services Division staff when necessary.

    + Perform other related duties as requested by the Chief Fiscal Officer and the Director of the Bureau.

    QUALIFICATIONS/SKILLS:

    + High School diploma or equivalent.

    + Education, experience, and abilities commensurate with assigned duties.

    + Proficiency in Microsoft Word, Excel, Microsoft Outlook, the Internet, and Access database programs.

    + Knowledge of the operation of facsimile machines, copy machines, and multi-line telephone systems.

    + Ability to communicate with Bureau Staff, state agency staff, members of the General Assembly, and members of the public.

    + Ability to organize workload and set priorities.

    PRODUCTION STANDARDS:

    + Adept in communicating with Bureau staff, members of the General Assembly, state agency staff, and members of the public, both verbally and in writing.

    + Demonstrates proficient time management skills, including the ability to complete work under strict time deadlines.

    + Demonstrates the ability to provide valid solutions to staff or member complaints or issues.

    + Accurately compiles data for use by others.

    + Accurately maintains files and records.

    + Exhibits professional attitude, appearance, and communication skills.

    + Is assertive – undertakes tasks on own initiative.

    + Maintains high standard of professional ethics and exercises appropriate discretion with confidential matters.

    + Continues to improve job-related skills and knowledge.

    + Effectively organizes and monitors the status of projects and work flow.

    + Functions and cooperates as part of an administrative services team, including without limitation assisting with the workload of other Administrative Services Division staff when necessary.

    + Ability to lift and move Bureau office furniture, equipment, other inventory items, and supplies.

    + Assist with the annual physical inventory as well as the disposal and relocation of assets.

    + Maintain easels and chalk boards.

    + Work with the State Energy Department to collect recyclable office paper from all Bureau offices.

    + Distribute budget manuals, update bill books, and deliver copy paper to all Bureau offices.

    + Oversee the maintenance and upkeep of the Bureau vehicle, including service appointments and routine cleaning.22

    Position Information

    Class Code: Q128C

     

    Grade: GS05

     

    FLSA Status: NON-EXEMPT

     

    Salary Range: $32,405.00 - $51,686.00

    Summary

    Functions

     

    Dimensions

     

    Knowledge, Skills and Abilities

    Minimum Qualifications

    Licenses

     

    Nearest Major Market:Little Rock