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Exciting Opportunity – Join Our Team!

We’re looking for an energetic, adaptable team player to join our established and growing company! This position is perfect for someone with excellent time management skills who thrives in a dynamic environment and can pivot between tasks as necessary.

If you're motivated, reliable, and ready to be part of a supportive and fast-paced team, we want to hear from you!

This position will work closely with all management to assist when necessary. But primarily will assist Houston General Manager and Director of HR with administrative tasks.

General Tasks & Responsibilities

+ Welcome and direct customers and vendors

+ Backup to Sales answering and transferring phone calls, screen when necessary

+ Assists GM with customer event communication

+ Ensures all documentation for each job is uploaded and stored in their corresponding job folder

+ Assist ERL Houston GM with PE Board presentations, customer KPI/quality presentations

+ Assist President with customer and employee correspondence and travel arrangements when necessary

+ Assist Director of HR with all employee meetings and company events for employees and customers

+ Assist all Management with any necessary administrative tasks

+ Backup and/or assist with billing

Human Resources

+ Onboarding new employees – Orientation including but not limited to going over benefits

+ Work with Production Manager to adjust employee’s time ensuring its accurate for HR Assistant to run payroll

+ Post company informational postings/memos such as employee EEO posters, employee meetings, monthly event memos, OSHA Info., and any other miscellaneous memos as necessary

+ Setting up new email addresses with Cherry Bekaert (IT vendor) and NetSuite access

+ Distributing HR & Payroll information to employees

+ Creating new employee personnel files and keeping them up to date

+ Assist GM, Director of HR, and Managers with documenting personnel issues (write up/verbal warnings)

+ Handle all Houston Unemployment filings

+ Employee Appreciation Days and New Employee Welcome baskets

+ Work with Safety and handle Work Comp claims

Misc Office Tasks

+ Keep Kitchen, Bathrooms, Conference Room, and other Office areas clean, stocked, and tidy; purchase items to restock as necessary. Take out trash in kitchen daily or when full.

+ Plan, assist, and setup company lunches

+ Scan, email, & file company credit card expense reports for all employees

+ File receipts for miscellaneous vendors (Home Depot, gas cards, hardware store)

+ Write checks as needed for the Houston office & send to NA for approval

+ Manage Petty Cash and reimbursements as necessary

+ Assist Director of HR with all Holiday parties

+ Check mail daily and send/distribute to the appropriate people

+ Post job listings as necessary

Requirements

+ Trustworthy, high integrity, and personable

+ Excellent verbal and written communication skills

+ Must be customer service oriented

+ Proficient with Microsoft Office – Word, Excel (Pivot Table experience preferred), PowerPoint, Access

+ Excellent organizational skills and attention to detail a must

+ Basic understanding of clerical procedures and systems such as filing and reporting

+ Must be able to work independently with time management proficiency

+ Associates degree or equal experience required – at least 4 years of administrative assistance

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