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Executive Secretary 1

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Executive Secretary 1

Salary

$45,907.00 - $69,203.00 Annually

Location

Lebanon County, PA

Job Type

Non-Civil Service Permanent Full-time

Job Number

N-2025-29458

Department

Department of Military & Veterans Affairs

Division

MV Off Ad

Opening Date

07/17/2025

Closing Date

7/26/2025 11:59 PM Eastern

Job Code

00150

Position Number

00024956

Union

Non-Union

Bargaining Unit

A3

Pay Group

ST05

Bureau / Division Code

00132000

Bureau / Division

Office of Administration

Worksite Address

Fort Indiantown Gap

Worksite Address

Building 0-47, Edward Martin Hall

City

Annville, Pennsylvania

Zip Code

17003

Contact Name

Jessie Vuksta

Contact Email

[email protected]

+ Description

+ Benefits

+ Questions

THE POSITION

Begin a new and engaging career with the Department of Military and Veterans Affairs (DMVA)! We are seeking a detail-oriented and reliable individual to manage the administrative functions for the Deputy for Administration. This exciting and challenging position offers you an opportunity to use your creativity and management skills. If you are well organized, goal-oriented, and efficient, we have the job for you!

Watch this video (https://www.flickr.com/photos/panationalguard/40381884892/in/album-72157689769595704/) to see how you can make a difference working for the Department of Military and Veterans Affairs. Come join the DMVA team, apply today!

DESCRIPTION OF WORK

As an Executive Secretary 1, you will act as the liaison and initial contact for the Deputy for Administration (DFA). Your duties will include answering and screening telephone calls and visitors, answering inquiries telephonically and in writing, and informing the DFA about office activities occurring during their absence. In this position, you will monitor the budget for the office and run reports to monitor spending. You can expect to meet with the Director of the Bureau of Budget and Finance to review expenditures, ensure invoices are paid on time, and review any liquidations. You will also route correspondence to the appropriate Office of Administration (OA) staff, establish suspense dates for the completion of appropriate dispositions, and ensure suspense dates are met. Additionally, you will contact the appropriate offices about OA issues in suspense and advise the DFA on items requiring attention.

Interested in learning more? Additional details regarding this position can be found in the position description (https://careers.employment.pa.gov/pd/PD\_NEOGOV.asp?p=00024956) .

Work Schedule and Additional Information:

+ Full-time employment

+ Work hours are 7:30 AM to 3:30 PM, Monday - Friday, with a 30-minute lunch.

+ Telework: You may have the opportunity to work from home (telework) part-time, up to 2 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office at Fort Indiantown Gap.

+ Salary: In some cases, the starting salary may be non-negotiable.

+ You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

+ Three years of progressively responsible experience in secretarial work. Appropriate formal post high school secretarial training may be substituted for the required experience on a year-for-year basis;or

+ Any equivalent combination of experience and training.

Additional Requirements:

+ You must possess a valid federal or state-issued photo ID and pass a favorable NCIC screening for admittance to Fort Indiantown Gap.

+ You must be able to perform essential job functions.

Preferred Qualifications:

+ Able to work in Lebanon County, Pennsylvania

+ One year of experience in the field of administrative support to a manager

+ Experience in varied office management or staff work

+ Experience in maintaining multiple administrative projects

Legal Requirements:

+ A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.

How to Apply:

+ Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

+ If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

+ Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

+ Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

+ Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

+ 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

Learn more about our Total Rewards by watching this shortvideo (https://www.youtube.com/embed/HtcSRnndflc?rel=0) !

See the total value of your benefits package by exploring ourbenefits calculator.

Health & Wellness

We offer multiple health plans so our employees can choose what works best for themselves and their families. Our comprehensive benefits package includes health coverage, vision, dental, and wellness programs.*

Compensation & Financial Planning

We invest in our employees by providing competitive wages and encouraging financial wellness by offering multiple ways to save money and ensure peace of mind including multiple retirement and investment plan options.

Work/Life Balance

We know there’s more to life than just work! Our generous paid leave benefits include paid vacation, paid sick leave, eight weeks of paid parental leave, military leave, and paid time off for most major U.S. holidays, as well as flexible work schedules and work-from-home opportunities.*

Values and Culture

We believe in the work we do and provide continual opportunities for our employees to grow and contribute to the greater good. As one of the largest employers in the state, we provide opportunities for internal mobility, professional development, and the opportunity to give back by participating in workplace charitable giving.

Employee Perks

Sometimes, it is the little “extras” that make a big difference. Our employees receive special employee-only discounts and rates on a variety of services and memberships.

For more information on all of these Total Rewards benefits, please visitwww.employment.pa.gov and click on the benefits box.

*Eligibility rules apply.

01

How many years of full-time complex secretarial work experience requiring performance of a variety of complex clerical tasks do you possess?

+ 3 years or more

+ 2 but less than 3 years

+ 1 but less than 2 years

+ Less than 1 year

+ None

02

If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experience must also be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.

03

Have you completed formal post-high school secretarial training?

+ Yes

+ No

04

If you answered yes to the above question, please provide the name of the training source in the box below. You must attach a copy of your training transcript prior to submission. If you answered no, type N/A.

05

How much college level coursework have you completed? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.

If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.organd clicking the Evaluation Services Link.

For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.

+ 90 credits or more

+ 60 but less than 90 credits

+ 30 but less than 60 credits

+ Less than 30 credits

+ None

06

Preferred Qualification - This position is located in Lebanon County, Pennsylvania. Are you able to work in Lebanon County, PA?

+ Yes

+ No

07

Preferred Qualification - Do you have one year of experience in the field of administrative support to a manager?

+ Yes

+ No

08

Preferred Qualification - How many years of experience do you have in varied office management or staff work?

+ 5 years or more

+ 4 but less than 5 years

+ 3 but less than 4 years

+ 2 but less than 3 years

+ Less than 2 years

+ None

09

Preferred Qualification - What is the highest level of education you have completed?

+ Doctorate degree

+ Master's degree

+ Bachelor's degree

+ Associate's degree

+ Some college

+ High school diploma or GED

+ Other

+ None

10

Preferred Qualification - How many years of experience do you have in maintaining multiple administrative projects?

+ 5 years or more

+ 4 but less than 5 years

+ 3 but less than 4 years

+ 2 but less than 3 years

+ Less than 2 years

+ None

Required Question

Employer

Commonwealth of Pennsylvania

Address

613 North Street

Harrisburg, Pennsylvania, 17120

Website

http://www.employment.pa.gov