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Requisition ID: req58961

Job Title: Assistant, President’s Office & Global Board Engagement

Sector: President's Office

Employment Category: Regular

Employment Type: Full-Time

Compensation: USD 30.00 - 35.00 Hourly

Work Arrangement:Hybrid

Job Description

Background/IRC Summary

Founded in 1933 at the request of Albert Einstein, the International Rescue Committee (IRC) is a leading global humanitarian organization in roughly 40 countries and in 25 cities in the United States. The IRC responds to the world’s worst humanitarian crises, helping people whose lives and livelihoods are shattered by conflict and disaster to recover and regain control of their futures.

As the IRC approaches its 100th year of service in 2033, we remain passionate about ensuring that the impact of our programs and the influence of our ideas empower people caught in crisis to make lasting change in their lives. The President’s Office supports the IRC to deliver on its mission through strategic and focused organization-wide priority setting and delivery. The External Relations (ER) department raises revenue and the profile of the IRC, enabling the organization to respond to the world’s worst humanitarian crises and help people to survive and rebuild their lives. Within ER, the Global Board Engagement team is directly responsible for all Board practices, engagement, and strategy for the Board of Directors and Advisors (B&A) for IRC, Inc.

Job Overview

As an assistant dual reporting into the President’s Office and the Global Board Engagement team, you will be responsible for providing high-level administrative and logistical support to advance the work of the President/CEO and IRC’s Global Board. This unique, cross-functional role offers a front-row seat to organizational leadership and governance, requiring exceptional judgment, attention to detail, and the ability to handle critical information with discretion. You will help ensure the President’s Office and IRC’s Global Board run smoothly and efficiently!

Major Responsibilities President’s Office

+ Meeting Preparation: Collect, organize, and assemble briefing materials in both digital and hard copy formats to fully prepare the CEO for all engagements.

+ Email Management: Review and lead on the CEO’s email inbox daily, sorting, prioritizing, and collating incoming emails that require attention, forwarding them to appropriate parties, responding to correspondence on behalf of the CEO, and actioning related tasks.

+ Supply Management: Lead and order supplies for the President’s office team.

+ Expense Reporting: Process expense reports and invoices and prepare CEO travel expense reports.

+ Additional Duties: Perform other administrative and job-related duties as assigned.

Board Engagement

+ Provide centralized support for the Board Engagement team including maintaining accurate contact information, team-wide materials, email distribution lists, RescueNet

+ Work with both external and internal leadership assistants to schedule yearly committee meetings and board meetings, as well as other ad hoc meetings. Attend in person Board meetings quarterly, providing day of logistical support.

+ Attend and take minutes during committee meetings (four committees that each meet three to four times a year). Prepare minutes for external sharing, as well as condense meeting minutes into two-page reports for the Board of Directors’ review.

+ Maintain salesforce records and campaigns for B&A members, including updating individual activities and updating other contact and account data.

+ Expense reporting: handle purchase requests, the team credit card, and process expense reports and invoices

+ Handle logistics for internal and external meetings (reserving conference rooms and setting up IT as needed)

Key Working Relationships

+ Position Reports to: Dual reports into the Executive Assistant in the President’s Office and the Associate Director, Global Board Engagement.

+ Internal: Works closely with departments across the organization. Key stakeholders include the President/CEO; Leadership Board Assistants; the Vice President, USA Philanthropy; Board Engagement and the Global Board Communications Specialist; and other President’s Office team members.

+ External: IRC’s Global Board; others as relevant.

Work / Educational Experience

+ Bachelor's degree preferred, but not required.

+ 3 years of relevant work experience in a fast-paced environment, with gradually increasing responsibilities and a track record of high performance.

+ Prior experience working as an administrative assistant.

+ Experience working in a non-profit business development department a plus.

+ Experience working with high net-worth individuals and/or senior partners a plus.

Demonstrated Skills and Competencies

+ Bring a can-do attitude, flexibility, and resilience to navigate ambiguity, shifting priorities, and setbacks with positivity and enthusiasm

+ Ability to pivot and adapt to rapidly changing circumstances

+ Thrives in a dynamic, fast-paced environment. Calm under pressure.

+ Outstanding attention to detail and problem-solving skills

+ Strong organizational and time-management skills to deliver on tight deadlines and make progress against multiple demands

+ Excellent interpersonal and communication skills, interacting with a variety of internal and external contacts with confidence and poise

+ Strong listening skills and the ability to accurately follow guidance

+ Maintains the highest standards of discretion and confidentiality in handling sensitive information

+ Ability and interest to work both independently and in a complex, cross-functional team structure

+ Proactive, takes initiative and anticipates needs

+ Cordial and kind demeanor in all interactions, fostering a welcoming and collaborative environment

+ Experience with Outlook email and calendar and familiarity with complex scheduling

+ Highly proficient in Microsoft Office suite; strong in database management and Adobe Acrobat Pro experience

+ Experience with Salesforce, Raiser’s Edge, or other door database management system preferred

Working Environment

+ Hybrid work with a minimum of 4 days per week in our NYC headquarters.

Compensation:Posted pay ranges apply to US-based candidates. Ranges are based on various factors including the labor market, job type, internal equity, and budget. Exact offers are calibrated by work location, individual candidate experience and skills relative to the defined job requirements.

Equal Opportunity Employer:IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability or any other characteristic protected by applicable law.

US Benefits:We offer a comprehensive and highly competitive set of benefits. In the US, these include: 10 sick days, 10 US holidays, 20-25 paid time off days depending on role and tenure, medical insurance starting at $143 per month, dental starting at $6.50 per month, and vision starting at $5 per month, FSA for healthcare and commuter costs, a 403b retirement savings plans with immediately vested matching, disability & life insurance, and an Employee Assistance Program which is available to our staff and their families to support counseling and care in times of crisis and mental health struggles.

Qualifications