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PROGRAM SPECIALIST - OFFICE ASSISTANT (PART TIME)

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PROGRAM SPECIALIST - OFFICE ASSISTANT (PART TIME)

Salary

$20.70 Hourly

Location

City of Stockton, CA

Job Type

Part-Time (19 1/2 Hours per Week)

Job Number

0725-7068

Department

Police

Opening Date

07/20/2025

Closing Date

8/8/2025 5:00 PM Pacific

+ Description

+ Benefits

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DEFINITION

PART-TIME OPPORTUNITY

HOURLY SALARY: Up to $20.70 (Depends on Qualifications)

FLSA SATUS: Non-Exempt

TENTATIVE INTERVIEW DATE: To Be Determined

TYPING CERTIFICATE SUBMISSION DEADLINE: Friday, August 8, 2025 by 5:00 PM

The City of Stockton is currently hiring for several part-time Program Specialist – Office Assistant I positions. These roles are based in the Animal Services Division of the Stockton Police Department.

The ideal candidate will have solid basic office skills and public contact experience. In addition, experience with animals, including experience specifically with animal adoption is highly desired. These positions are part time positions and will be no more than 1000 hours per fiscal year.

Under general supervision, provides a variety of routine to complex administrative support, which may include receptionist duties, typing, proofreading, record keeping, opening and distributing mail, scheduling meetings, preparing meeting agendas and summaries, entering and retrieving information from computer databases, carrying out research and compiling reports that may require the use of arithmetical calculations, ordering supplies, processing invoices, and other duties as assigned. The complexity of assignments shall increase as the incumbent progresses from one level in the series to another.

CLASS CHARACTERISTICS

Office Assistant I is the entry-level class of this office support series. As experience is gained, there is greater independence of action within established guidelines.

PRINCIPAL DUTIES (Illustrative Only)

+ Operates a personal computer and other standard office equipment.

+ Receives and screens visitors and telephone calls, takes messages, personally handles callers/visitors or refers them to proper party.

+ Provides information to internal and external customers that may require the use of independent judgment or the interpretation of City or departmental policies and procedures.

+ Independently types correspondence, reports, forms, and other specialized documents related to the functions of the organizational unit to which assigned from drafts, notes, dictated tapes, or brief instructions; enters and/or retrieves data and prepares documents utilizing various computer programs.

+ Initiates routine correspondence for signature by appropriate management, supervisory, or professional staff.

+ Reviews a variety of finished materials for completeness, accuracy, format, and compliance with policies and procedures and appropriate English usage.

+ Attends to routine office administrative details such as opening and distributing or processing mail, ordering supplies, arranging for the repair of equipment, transmitting information, keeping reference materials up to date, and keeping informed of unit activities.

+ Schedules meetings, notifies participants, compiles materials, prepares agendas, reserves facilities; makes travel, meal and lodging arrangements; attends such meetings to take notes as required.

+ Researches, compiles, and/or updates a variety of reports which may require the use of arithmetic calculations and consolidating materials from several sources.

+ Establishes and maintains records, processes forms, researches and compiles information from such records.

+ May plan, assign, direct, and review the work of others on a project basis; may instruct staff in work procedures.

QUALIFICATIONS

Education/Experience

Office Assistant I: Graduation from high school or possession of a GED certificate. Must possess a valid (two years old or less) typing certificate for at least 40 net words per minute from a recognized organization. Incumbents may advance to the Office Assistant II level after successfully completing a one-year probationary period and demonstrating proficiency which meets the qualifications of the higher level class.

Special Requirement:

Incumbents in either the Office Assistant I or Office Assistant II level may enroll in the Office Support Certificate Program. Completion of the program must occur as a condition of advancement. Newly-hired Office Specialists and Secretaries will be required to enroll in the City's Office Support Certificate Program and will attempt to complete the course within three years of the date of hire as a condition of continued employment.

Other Requirements:

Specified positions may require:

+ Possession of a valid California driver's license;

+ Evening and weekend work;

+ The ability to lift materials weighing up to 30 pounds;

+ Frequent operation of a data entry device, involving repetitive motion;

+ Occasional standing, bending, or squatting;

+ Skill in taking dictation at the rate of 80 words per minute and transcribing it accurately.

Knowledge of:

+ Office practices and procedures, including filing and the operation of standard office equipment;

+ Correct English usage, including spelling, grammar, punctuation, and vocabulary;

+ Standard office administrative and secretarial practices and procedures, including business letter writing and standard format for typed materials;

+ Policies and procedures related to the department to which assigned;

+ Basic record keeping principles and practices and report preparation.

+ Business arithmetic, including percentages and decimals.

Skill in:

+ Performing detailed complex or difficult office support work accurately;

+ Organizing, researching, and maintaining office records;

+ Composing correspondence independently or from brief instructions;

+ Making accurate arithmetic calculations;

+ Using initiative and sound independent judgment within established guidelines;

+ Operating standard office equipment, including a personal computer;

+ Organizing work, setting priorities, meeting critical deadlines, and following up on assignments;

+ Understanding and carrying out oral and written directions;

+ Reading and interpreting rules, policies, and procedures;

+ Providing varied office administrative assistance to management, supervisory, and professional staff;

+ Establishing and maintaining effective working relationships with those contacted in the course of the work.

The Examination:

Applicants who qualify in terms of relevant work experience and education, that best fit the needs of the City, will be invited to participate in the examination process. The examination process may include an oral exam or a training and experience evaluation examination weighted 100%. However, the City reserves the right to utilize alternative testing methods if deemed necessary. Candidates must receive a minimum passing score of 70%, as determined by the relative performance of all candidates in all portions of the examination. In the event of identical ratings, candidates' names will be arranged in order of application date/time, and, if the same, then arranged alphabetically.

ALL APPLICATIONS AND SUPPLEMENTAL QUESTIONS MUST BE COMPLETED FULLY AND SUBMITTED ON AN OFFICIAL CITY OF STOCKTON APPLICATION FORM. (DO NOT STATE "REFER TO RESUME" ON YOUR APPLICATION OR SUPPLEMENTAL QUESTIONNAIRE.) INCOMPLETE APPLICATIONS AND SUPPLEMENTALS WILL BE REJECTED AND CANNOT BE REVISED AFTER SUBMITTAL ON OR BEFORE THE FINAL FILING DATE. POSTMARKS, FACSIMILES, AND PHOTOCOPIES OF THE CITY'S EMPLOYMENT APPLICATION WILL NOT BE ACCEPTED. RESUMES ARE WELCOMED BUT SHOULD BE SUBMITTED AS ADDITIONAL INFORMATION ONLY.

The information in this announcement concerning the terms and conditions of employment does not constitute either an express or implied contract, and these provisions are subject to change.

NOTE:

+ After on-line submittal, immediate notification will appear on your screen indicating your application has been received. Please print this notice as proof of filing.

+ Notices and correspondence will be sent via email only. No paper notices will be mailed to applicants. It is the applicant's responsibility to ensure a correct email address is provided and that correspondence is received.

+ NeoGov.com: You will receive correspondence via the e-mail address you placed on your application. Some e-mail accounts have been known to place these e-mails in the spam/junk file. Please check your e-mail folders or accept e-mails ending with neogov.com.

In accordance with California Government Code section 3100, et., seq., all City of Stockton employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath.

45-Minute Response: The City of Stockton requires employees in this position to reasonably respond to emergencies at all times. Employees will be required to maintain primary residence within 45 minutes of City Hall in order to timely respond to emergencies and meet the health, safety, and welfare needs of the City. New employees have up to three (3) months from the date of hire to comply with the requirement. Any interested candidates must be willing to adhere to this requirement throughout the duration of employment.