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POSITION SUMMARY:

Abstractor/ HIM Birth Registrar Specialist reports to the Manager, HIM and supports all basic functions of HIM. This position is accountable for reviewing, analyzing hybrid medical record (electronic and paper based), identifying, and following through on documentation deficiencies. Translates documentation from the medical record and birth certificate worksheet into the Connecticut Vital Registry System (ConnVRS). Supports all completion activities, including abstracting data into ConnVRS, daily, with reference to admission and discharge data, Birth Parent / Newborn worksheet, social security form, CHET form, paternity papers when needed, parent notice and all other necessary forms. Interacts with Parents for follow up paperwork when needed, abstracts all NB name changes. On a quarterly basis reviews data verification with state reporting and is accountable to complete all birth abstract within State of CT required timeline.

This position supports HIM functions to include assembling medical record documentation for scanning, Incomplete Record Analysis and provides direct production assistance as needed to address staffing shortages and as crossed trained. Performs computer functions in a Microsoft Windows environment.

EDUCATION/CERTIFICATION:

+ This position requires a High School Diploma or GED.

+ Notary preferred.

+ Preferred Birth Registrar experience.

+ Preferred knowledge and course completion in Medical Health subjects, Medical Terminology.

EXPERIENCE:

+ Two (2) years of hospital and/or Birth Registrar experience preferred.

COMPETENCIES:

+ Basic computer skills are necessary for daily communications and use of Microsoft windows-based programs such as Outlook, Word, Excel, and internal Intranet and Meditech programs.

+ Must be able to read, speak, and write proficiently in English to effectively communicate daily with hospital staff, patients, and visitors.

ESSENTIAL DUTIES and RESPONSIBILITIES:

Disclaimer: Job descriptions are not intended, nor should they be construed to be exhaustive lists of all responsibilities, skills, efforts or working conditions associated with the job. They are intended to be accurate reflections of the principal duties and responsibilities of this position. These responsibilities and competencies listed below may change from time to time.

+ Notes all deficiencies to Birth Parent / Newborn birth certificate worksheet. Completes electronic submission to ConnVRS daily and timely with 100% accuracy.

+ Reference daily print out of admission, discharge, and Census for FBC Birth Registration processing.

+ Enter NB and Parent information on excel birth log and shared folder.

+ NICU NB admissions, process as priority with FBC copy of birth certificate worksheet for timely filing.

+ Enter all data in ConnVRS , update birth log when file complete.

+ Print and file Parent Notice.

+ Update legal name of NB in the EMR.

+ Monthly, send total birth count submission to DPH Vital Records.

+ Quarterly, quality review on data verification reporting.

+ Follow up with Town of Manchester for data corrections to ConnVRS

+ Reviews in-patient and ambulatory records scan sign queue, complete and flag timely and within daily production standards.

+ Provides all basic functions of the HIM Spec I & HIM Spec II as needed for coverage.

+ Completes entry of daily productivity/task log. Maintains logs for quarterly review.