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Summary of Position:   The Program Specialist is primarily responsible for facilitating and managing the day-to-day logistics of high-profile portfolio of 20-25 programs through regular site visits, program observations, and providing actionable recommendations to enhance program quality, safety, compliance, instruction, attendance, enrollment, and retention, as well as addressing other critical areas.

Acting as the liaison between After School Matters and the program providers and community partners, the Program Specialist will communicate requirements, polices, and other relevant information to ensure successful implementation of the program. Based upon observations, site visits and other relevant data, the Program Specialist will provide coaching to ensure improvement in areas identified.

Schedule:

+ Work hours required consistent with out of school time programming which are typically between 8am-6pm for the summer program session and 10am-7pm during the Fall and Spring program sessions.

+ Must be available on some Saturdays as needed during program sessions (As projects/events require).

Supervisory Responsibilities:

+ Constant communication with Director, Development Team, Specially Funded Partners, etc.

+ Employee Instructors and Program Providers

+ Provide direction to community and campus liaisons and ensure compliance with program requirements.

+ Annual operating budget responsibility: $1M.

Major Duties and Responsibilities:  Program Quality

+ Manage and provide coaching to a diverse high profile program portfolio, which includes a combination of after school, daytime and/or other types of specialized content area programming.

+ Track and analyze program data to identify trends, address challenges, identify program supports needed, and implement strategies that maximize participation and retention in programs.

+ Assist in the recruitment process of program staff, oversee the selection of returning programs, identify new program providers, and ensure compliance with portfolio benchmarks.

+ Assess program quality and compliance and provide program budget and portfolio reports and recommendations to Program Director.

+ Conduct regular program site visits for each program in portfolio and make recommendations for Youth Program Quality Assessments.

+ Manage ASM instructors from recruitment to providing ongoing coaching, ensuring they have the resources and training necessary to deliver high-quality programming.

Administrative Duties:

+ Act as the primary contact for instructors, community/campus liaisons, and school staff for programs.

+ Review and submit timesheet approvals for all employee instructors and community/campus liaisons.

+ Assist in developing and implementing effective teen recruitment and retention strategies for branch programs.

+ Plan, schedule, organize, and conduct all assigned meetings with partners, instructors, community, and campus liaisons each session.

+ Organize and oversee specialized activities and events.

+ Submit incident reports and follow up on next steps, including conducting thorough follow-up on incident reports, and addressing concerns raised by instructors, community-based organizations, schools, and sites with support from Program Manager.

Community Relations:

+ Coordinate community outreach efforts, including attending events and meetings (e.g., aldermanic meetings, police district beat meetings, library meetings) to promote programs and recruit participants, securing locations for programs.

+ Gather feedback from community members, schools and partners to create new programs; continuously improve existing programs and address the needs of the communities served. Other duties as assigned.

Knowledge, Skills, and Abilities:

+ Strong interpersonal skills: Proficient in fostering positive and effective relationships with diverse stakeholders.

+ Expertise in developing and nurturing collaborative partnerships: Skilled at cultivating and maintaining mutually beneficial relationships.

+ Demonstrated ability to lead and empower teams to achieve objectives.

+ Exceptional organizational and problem-solving abilities: Proficient in efficiently organizing tasks and adept at resolving challenges.

+ Effective communication skills: Articulate in conveying information verbally and in writing.

+ Strong proficiency in Microsoft Office with the ability to gather, manage, and maintain data effectively.

+ Proven ability to plan, execute, and oversee projects to successful completion.

+ Strong multitasking skills: Ability to efficiently manage multiple tasks and meet deadlines.

+ Thrives in a fast-paced, high-energy environment: Adaptable and comfortable working in dynamic settings.

+ Demonstrates respect for all levels of the organization and external partners: Exhibits professionalism and consideration in interactions.

+ Collaborative team player with high energy: Engages positively in team environments and contributes effectively to group efforts.

+ Customer service orientation: Committed to delivering exceptional service to internal and external stakeholders.

Qualifications:

+ Bachelor’s degree required

+ Valid Driver’s License, insured transportation, and driving record that satisfies our Motor Vehicle Policy required1

+ Cook County residency required

+ Experience in using Cityspan database a plus

+ Evenings and weekends required

1 After School Matters will provide reasonable accommodation to a person who does not have a driver’s license because of a disability.

Benefits for full-time regular employees include:

+ Medical, Dental, and Vision

+ Medical and Dependent Care Flexible Spending Accounts

+ Paid Parental Leave (PPL)

+ 403B Retirement Plan

+ Paid Time Off (PTO), Paid Sick Time and paid national holidays

Compensation: $60,000 salary

About Us: After School Matters is a Chicago-based nonprofit organization that annually offers after-school and summer programs to nearly 19,000 Chicago high school teens to explore and develop their talents while gaining critical skills that will set them up for success in college and beyond.

ASM has engaged more than 400,000 Chicago teens and is the nation’s largest and most successful provider of after-school and summer programs for high school teens.

ASM offers paid apprenticeships led by professionals in the fields of arts, communications and leadership, sports, and STEM (Science, Technology, Engineering, and Math). Our nationally respected youth development model has been replicated in cities across the country and earned us the City Livability Award from the U.S. Conference of Mayors.

Programs take place at community locations throughout the city, including three ASM buildings: downtown at Gallery 37 Center for the Arts, the Michael and Karyn Lutz Center in Belmont Cragin, and the Pullman community at Gately Park. Currently, After School Matters’ annual operating budget is approximately $35M and employs approximately 500 staff across the organization.

EEO:  After School Matters is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, ancestry, national origin, religion, sex, sexual orientation, gender identity, disability, protected veteran status, military discharge status, age, marital status, parental status, or source of income.

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