"Alerted.org

Job Description

We are seeking an administrative and communication assistant that can keep operations running and provide presentation support for the AVP of Digital Product. This hybrid role is ideal for a proactive, detail-oriented professional who thrives on organization and has an eye for design and storytelling.

What you will do

Conducts complex administrative office coordination assuring smooth, timely, and efficient office operations.

Handles approvals on behalf of AVP

Manages research, collection, analysis, and compilation of data and information for department reports.

Handles files, reports, and financial records, and manages department record retention.

Defines a high degree of customer service by fielding internal and external inquiries, resolving or redirecting as appropriate.

Ensures efficient workflow and office operations of the department by following established policies and procedures.

Monitors the internal and external department point of contact ensuring concise communication with employees, stakeholders, and members of the senior management.

Prepares complex and comprehensive financial records and files about departmental expenditures, budget balances, investments, payroll, and operations.

Evaluates performance within the department ensuring compliance and continuous improvement.

Assigns staff support and administrative assistance to executive-level, senior management, or senior individual contributors to ensure consistent department operations.

Develop, design, and refine high quality power point presentations for executive meetings, client pitches, and town halls.

Transform complex information into clear visually engaging slides that tell a compelling story

Proofread, edit and ensure consistency in branding tone and messaging across all presentations

Collaborate with subject matter experts to gather content and data for presentations.

For this role you will need Minimum Requirements

2+ years as a Chief of Staff or Assistant to VP

Problem solving and decision making skills

Advanced proficiency in Microsoft PowerPoint with the ability to design clean, professional and visually impactful slides.

Strong Communication skills- able to craft clear messaging and tailor content for different audiences

Highly organized with excellent time management and the ability to juggle multiple projects and deadlines

Proactive- problem solving mindset with attention to detail

Comfortable handling confidential information with discretion

Education

Bachelor's degree preferred

Visual Design/Content background preferred

We are a company committed to creating inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity employer that believes everyone matters. Qualified candidates will receive consideration for employment opportunities without regard to race, religion, sex, age, marital status, national origin, sexual orientation, citizenship status, disability, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to Human Resources Request Form (https://airtable.com/app21VjYyxLDIX0ez/shrOg4IQS1J6dRiMo) . The EEOC "Know Your Rights" Poster is available here (https://www.eeoc.gov/sites/default/files/2023-06/22-088\_EEOC\_KnowYourRights6.12ScreenRdr.pdf) .

To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy: https://insightglobal.com/workforce-privacy-policy/ .

Skills and Requirements

2+ years as Chief of Staff or Assistant to VP

Problem solving and decision making skills

Advanced proficiency in Microsoft PowerPoint with the ability to design clean, professional and visually impactful slides.

Strong Communication skills- able to craft clear messaging and tailor content for different audiences

Highly organized with excellent time management and the ability to juggle multiple projects and deadlines

Proactive- problem solving mindset with attention to detail

Comfortable handling confidential information with discretion

Education

Bachelor's degree preferred

Visual Design/Content background preferred null

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal employment opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment without regard to race, color, ethnicity, religion,sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military oruniformed service member status, or any other status or characteristic protected by applicable laws, regulations, andordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please send a request to [email protected].