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Job Title

Administrative Coordinator II

Agency

Texas A&M University

Department

Chemistry

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Glimpse of the Job

The Administrative Coordinator II, under the general supervision of the Manager for the Chemistry Center of Administrative Support, will coordinate the administrative operations and specialized activities with respect to matters of significance for faculty. Additionally, this position will assist the Department Committee(s) on Awards with getting information on available awards/recognitions for faculty, staff, and students; actively seeking and soliciting nominations; and preparing award nomination packets. The Administrative Coordinator II will also assist the Manager of the Administrative Support Center in overseeing the: management of post-award and budget activities, including authorization of purchase requisitions, invoice approval; preparation of non-technical aspects of progress reports and continuation grant applications; monitoring project financials and other project administration activities in Maestro; and creating and maintaining databases necessary to tack all administrative support activities, files and records.

Opportunities to Contribute:

+ Support the Department of Chemistry faculty in the pursuit of external and internal research funding by providing support for proposal development.

+ Review new award applications for completeness and accuracy.

+ Prepare application packages, routing sheets and cover letters as needed.

+ Provide support for grant initiation for post-award administrative paperwork leading to account establishment.

+ Assist the faculty and research or agency administration staff with budget questions, expenditure projections, and post award concerns.

+ Serve as backup to other staff and assists in records management of sponsored research files, including University retention period regulations.

+ Identify and match grant opportunities with needs/interests of faculty, staff, and/or administrators.

+ Provide data entry support by preparing data, including identification of salary and benefits information to be included in proposals.

+ Maintain records and files including those with confidential information.

+ Communicate with research collaborators on matters regarding coordination of research-related activities.

+ Provide administrative assistance to Committees in charge of faculty hiring, and promotion & tenure activities.

+ Assist in the planning and managing of departmental events of varying sizes.

+ Assist with scheduling, announcements, coordinating travel arrangements, and preparing visit itineraries.

+ Participate in the planning and execution of administration operations and in development/formulation of best practices for smooth workflow of office operations and procedures.

Qualifications:

+ Bachelor’s degree or equivalent combination of education and experience.

+ Three years of experience in office administration.

A well-qualified candidate may also possess:

+ Knowledge of word processing, spreadsheet, database, and presentation applications.

+ Interpersonal and communication skills.

+ Planning and organization skills.

+ Ability to cultivate and maintain professional working relationships.

Salary: Compensation will be commensurate based on the selected candidate's education and experience.

Special Note: This position may require work on nights and weekends.

What You Need to Do:

Select the Apply button to begin your application. Submitting a cover letter and resume is strongly recommended and will help us with the review process. You may upload these documents on the application under CV/Resume.

Why Texas A&M University?

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values (https://www.tamu.edu/about/coreValues.html) which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

Texas A&M University’s Department of Chemistry is a cadre of faculty, staff, graduate students, postdoctoral fellows, academic advisors, scientific and technical staff, who have a shared purpose of translating our passion for chemistry to young scholars at all levels in many scientific fields. To learn more, please visit our website: http://www.chem.tamu.edu/

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

+ Medical, (https://www.tamus.edu/benefits/medical/) prescription drug, dental, (https://www.tamus.edu/benefits/dental/) vision, life and AD&D, (https://www.tamus.edu/benefits/life-add/) flexible spending accounts, and long-term disability insurance (https://www.tamus.edu/benefits/long-term-disability/) with Texas A&M contributing to employee health and basic life premiums

+ 12-15 days (https://employees.tamu.edu/employee-relations/leave/index.html) of annual paid holidays

+ Up to eight hours of paid sick leave (https://employees.tamu.edu/employee-relations/leave/paid/sick.html)  and at least eight hours of paid vacation (https://employees.tamu.edu/employee-relations/leave/paid/vacation.html)  each month

+ Automatic enrollment in the Teacher Retirement System of Texas (https://www.trs.texas.gov/Pages/Homepage.aspx)

+ Health and Wellness: Free exercise programs and release time (https://flourish.tamu.edu/wellness-release-time/)

+ Professional Development: All employees have access to free LinkedIn Learning (https://linkedinlearning.tamu.edu/)  training, webinars, and limited financial support to attend conferences, workshops, and more

+ Educational release time and tuition assistance (https://livingwell.tamu.edu/employee-tuition-assistance)  for completing a degree while a Texas A&M employee

+ Living Well, (https://livingwell.tamu.edu/) a program at Texas A&M that has been built by employees, for employees

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.