• Proposal Writer

    Environment Control of Wisconsin, Inc. (Madison, WI)


    Job Summary:

    The Proposal Writer is responsible for developing, writing, and coordinating responses to requests for proposals (RFPs), requests for qualifications (RFQs), and requests for information (RFIs) related to commercial janitorial services. This role involves close collaboration with operations, sales, and leadership teams to create professional, customized proposals that align with client requirements and company capabilities.

    qualifications

    +   technical writing skills

    + Proven experience writing proposals, preferably in janitorial or facility services

    + Exceptional written communication, editing, and organizational skills

    + Strong attention to detail with the ability to meet strict deadlines

    + Proficient in Microsoft Word, Excel, and Adobe Acrobat; experience with proposal management tools is a plus

    + Understanding of commercial cleaning terminology, operations, and contract language is highly desirable

    + Ability to work independently and collaborate CROSS FUNCTIONALLY

    Key Responsibilities:

    + Analyze bid opportunities and determine proposal requirements, timelines, and deliverables

    + Develop persuasive, customized written responses for RFPs, RFQs, and RFIs

    + Coordinate with internal teams to gather relevant operational, financial, and staffing information

    + Ensure all proposals meet formatting, compliance, and content standards

    + Maintain an organized library of proposal templates, standard responses, and supporting documents

    + Assist in pricing strategies and cost proposals, working with operations and finance

    + Track bid outcomes and provide insights to improve future responses

    + Support presentations or interview preparation when needed

    + Do Presentations

    Competitive salary and commissions program:

    Starting salary based on industry experience, education and other relevant qualifications.

     

    Earnings Expectations $75,000+  annually.

     

    We offer benefits to full-time employees on the first of the month following 60 days of full-time employment.

    Benefits include:

    + access to group health insurance [UW health network]

    + dental insurance

    + paid vacation and holidays

    + paid sick days

    + AFLAC

    + The Legal Shield/Pre-paid Legal

     

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