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Description

We are looking for a skilled Office Assistant to join our team in Birmingham, Alabama, on a contract basis. In this role, you will oversee office operations, coordinate administrative tasks, and ensure efficient workflow to support business objectives. This position requires a proactive individual with excellent organizational and communication skills.

Responsibilities:

• Manage scheduling and customer service interactions with participants to ensure smooth daily operations.

• Coordinate travel arrangements as needed and assist with new business lead generation.

• Take detailed notes during Monday meetings and act as a liaison for building-related matters, including office supply orders.

• Handle IT-related tasks for the office and provide support with filing and sponsor interaction.

• Process payroll and 401(k) contributions bi-monthly while maintaining accurate records.

• Organize employee meetings and assist with enrollment presentations.

• Create and distribute monthly newsletters to clients.

• Collaborate on quarterly presentations, including compliance and website updates.

• Assist with yearly tasks such as enrollment video creation, compliance audits, and cash balance plan contributions.

• Maintain general office organization and support company-wide initiatives.

Requirements • Proficiency in Microsoft Office applications, including Excel, Word, PowerPoint, and Adobe.

• Experience with video tools such as Camtasia and Vimeo.

• Knowledge of CRM systems and accounting functions, including accounts payable and receivable.

• Strong skills in QuickBooks and general bookkeeping.

• Ability to manage inbound calls and provide excellent customer service.

• Familiarity with creating presentations and newsletters.

• Excellent organizational skills and attention to detail.

• Demonstrated ability to multitask and adapt to changing priorities. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .