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Description We are looking for a highly organized and detail-oriented Administrative Coordinator to join our team in Greeley, Colorado. In this role, you will provide comprehensive administrative support to the Truck Equipment Division, ensuring smooth operations across job documentation, invoicing, labor tracking, and customer interactions. This is a long-term contract position ideal for someone who thrives in a fast-paced environment within the transportation equipment manufacturing industry.

Responsibilities:

• Prepare and finalize customer invoices using Treqso Truck Equipment Software for vehicle pickups.

• Collect and process customer payments, including credit card transactions, checks, and organizational accounts.

• Organize and manage job documentation, ensuring all necessary agreements, tickets, and photos are properly uploaded and filed.

• Create, maintain, and route job jackets through relevant departments for labor and tax verification prior to closure.

• Export job data from TE Quote to Treqso and ensure all shop paperwork is distributed accurately.

• Monitor and track technician labor hours to ensure proper clock-in/out practices and accurate payroll submissions.

• Take and upload vehicle photos at various stages of job progress to maintain thorough visual records.

• Distribute and collect new employee paperwork, sending completed packages to the Denver location for system entry.

• Provide administrative support to shop and operations teams, addressing various needs as they arise.

• Coordinate documentation follow-ups with shop staff to ensure job completion requirements are met. Requirements • Proven experience in administrative support roles, preferably within the automotive or manufacturing industries.

• Proficiency in customer invoicing, accounts payable, and accounts receivable processes.

• Familiarity with software tools such as Treqso Truck Equipment Software and TE Quote.

• Strong organizational skills with the ability to manage detailed documentation workflows.

• Excellent customer service abilities, including handling inbound calls and coordinating payments.

• Ability to track and monitor labor hours for payroll submission and accuracy.

• Experience with scheduling and administrative coordination across multiple departments.

• Capable of handling sensitive documentation, including onboarding paperwork and labor records. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .