"Alerted.org

Description We are looking for a motivated and detail-oriented Project Assistant to join our construction team in Lafayette, California. This Contract-to-Permanent position is ideal for someone who is highly organized, dependable, and eager to contribute to project operations while enhancing their organizational skills. As a key support role, you will assist with administrative, scheduling, and documentation tasks to ensure the smooth execution of construction projects.

Responsibilities:

• Provide direct support to Project Managers and Management Project Assistants in managing active and upcoming construction projects.

• Accurately enter project-related data into Sage accounting software to maintain updated records.

• Assist in creating and maintaining project schedules, ensuring deadlines are met.

• Prepare and process project documentation, including drafting and distributing subcontracts.

• Organize and manage paperwork related to construction projects, ensuring all required documents are completed and submitted on time.

• Collaborate with team members to ensure subcontracts are ready and sent out promptly.

• Handle light accounting tasks, such as tracking expenses and invoices, which will account for 10-15% of the role.

• Maintain clear and effective communication with subcontractors and team members to support project coordination.

• Contribute to the overall efficiency of project operations through proactive administrative support.

• Use Microsoft Word and Excel to create reports and manage project-related documentation. Requirements

• Minimum of 3 years of experience in construction, administrative support, or project assistance.

• Familiarity with Sage software or similar accounting/project management tools is a plus.

• Strong organizational skills with the ability to multitask and prioritize deadlines in a dynamic environment.

• Excellent verbal and written communication skills to facilitate collaboration with team members and subcontractors.

• Proficiency in Microsoft Word and Excel for document preparation and data management.

• Detail-oriented and deadline-driven with a commitment to accuracy and efficiency.

• Reliable, punctual, and eager to grow professionally within the construction industry.

• Previous experience managing timelines and coordinating project documentation is a plus.

MS Suite, Sage

TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .