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Description

We are seeking an experienced and detail-oriented Payroll Specialist to manage and oversee payroll operations for our organization, which supports a workforce of approximately 1,000 employees. The ideal candidate will have comprehensive knowledge of payroll processes, possess exceptional organizational skills, and bring prior expertise working with ADP Payroll Systems. As a Payroll Specialist, you will help ensure the accurate and timely processing of payroll, compliance with federal and state regulations, and provide excellent support to employees regarding payroll-related inquiries.

Key Responsibilities:

+ Payroll Processing:

+ Process semi-monthly, bi-weekly, or weekly payroll for 1,000 employees accurately and on time using the ADP Workforce Now system or related ADP platforms.

+ Verify timesheets, employee hours, and any deductions/adjustments (e.g., benefits, taxes, garnishments).

+ New Hires, Terminations, and Changes:

+ Ensure timely input and maintenance of employee data, including new hire details, terminations, promotions, and pay rate changes in ADP.

+ Manage and update employee direct deposit information and W-4 forms.

+ Tax Compliance & Reporting:

+ Ensure compliance with all federal, state, and local tax regulations as they relate to payroll.

+ Prepare and file payroll tax reports, including quarterly and annual filings (e.g., 941s, W-2s).

+ Employee Inquiries and Support:

+ Act as the primary point of contact for employees regarding payroll-related inquiries, ensuring quick resolution of issues such as paycheck discrepancies or benefits deductions.

+ Provide guidance on payroll policies and procedures as needed.

+ Audit & Reconciliation:

+ Reconcile payroll-related accounts and assist in preparing year-end activities and audits.

+ Conduct regular internal audits to ensure continued accuracy and compliance.

+ System Maintenance - ADP:

+ Leverage ADP systems for automated processes, reporting, and troubleshooting.

+ Assist in system updates, integrations, and problem resolutions in collaboration with the HRIS or IT team.

+ Additional HR/Accounting Functions:

+ Support finance and HR teams with payroll budgeting, forecasting, and other related administrative tasks.

Requirements

Requirements:

+ Education: Bachelor’s degree in Accounting, Finance, Human Resources, or related field preferred (or equivalent work experience).

+ Experience: 3+ years of payroll experience in a mid-sized to large organization; prior experience with companies of 1,000+ employees strongly preferred.

+ Technical Skills: Advanced proficiency working with ADP Workforce Now, ADP Run, or similar payroll systems; strong Microsoft Excel skills (pivot tables, formulas).

+ Knowledge: Deep understanding of federal, state, and local labor laws, tax regulations, and multi-state payroll processes.

+ Detail-Oriented: Strong attention to detail with the ability to manage multiple priorities and meet strict deadlines.

+ Communication Skills: Excellent verbal and written communication skills to effectively support employees and collaborate with internal teams.

Preferred Qualifications:

+ CPP (Certified Payroll Professional) certification.

+ Experience processing payroll in a multi-state environment.

+ Familiarity with benefit deductions, PTO accruals, and 401(k) contributions.

+ Experience integrating ADP with other HRIS or accounting systems.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

• 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .