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Administrative Specialist II

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Administrative Specialist II

Salary

$39,671.00 - $69,426.00 Annually

Location

Pitt County, NC

Job Type

Permanent Full-Time

Job Number

25-09019

Department

Dept of Transportation

Opening Date

07/21/2025

Closing Date

7/25/2025 11:59 PM Eastern

Job Class Title

Administrative Specialist II

Position Number

60016526

Section

Division 2 / Construction

Salary Grade

NC09

+ Description

+ Benefits

+ Questions

Description of Work

This position with NCDOT offers fullState Benefits (https://oshr.nc.gov/state-employee-resources/benefits) , competitive salaries and many career development opportunities.

This is a repost. Previous applicants do not need to reapply to be considered.

Internal Posting – Internal Posting-Only temporary or permanent NC state government or layoff candidates with the State of North Carolina eligible for RIF priority reemployment consideration as described by GS 126 May Apply.

This is an Anticipated Vacancy.

This position will assist the Division Construction Engineer with creating and managing databases, reports and spreadsheets, often generated by SAP or HiCAMS, for use on construction related tasks. Provide general office support including answering calls, record keeping, facilitating meetings, and other office related tasks. Will review the accuracy and completeness of pay requests and manage the processing of those requests in accordance with written and unwritten policies, procedures, rules, regulations, precedents, and practices. Assist in the creation of purchase orders and other contract documents. Will prepare correspondence and disseminate meeting minutes as applicable. Track and review Consultant and Construction Engineering invoicing and project documents as needed. Will assist in the review and assembly of contract final estimates and other contract documents as needed and in accordance with the NCDOT Construction Manual. Assist with management and maintenance of construction Ipads. A thorough understanding and knowledge of SAP is needed for this position. The knowledge and understanding of NCDOT personnel actions, including, but not limited to time entry, leave, and human resource actions is also needed for this position. A valid North Carolina Driver’s License is needed for this position. Additional duties and responsibilities may be assigned at the discretion of the Division Construction Engineer.

Knowledge, Skills and Abilities / Competencies

+ Experience reviewing detailed documents and records for accuracy and completeness.

+ Experience with Microsoft Office using programs such as Access, Word, Powerpoint and Excel.

+ Experience completing and/or maintaining records and reports.

+ Experience interpreting and/or explaining policies, procedures, and laws.

+ Data entry experience entering and extracting information from a mainframe database or web based.

Additional Expectations:

Preference will be given to individuals that have a working knowledge of HiCAMS, general highway construction practices, SAP, and SharePoint.

Minimum Education and Experience Requirements

Some state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for detail.

Minimum Education and Experience High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience.

Supplemental and Contact Information

For additional information contact Nancy Gaddy at [email protected] or (252) 439-2841.

It is important that your application includes all your relevant education and work experience and that you answer all questions associated with the application.

NCDOT will not accept “See Attached” or “See Resume” in lieu of education and work experience completed on the application. If multiple applications are submitted to an individual posting, only the most recent application received prior to the posting date will be accepted.

NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.

For permanent and time-limited appointments:

Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.

01

I understand in order to be qualified for this position, the description of my work experience must clearly reflect the required education and experience. I have included all of this information within my application. (If you haven't completed the application requirements, please return to your application to finish it before submitting your application.)

+ Yes

+ No

02

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time. Are you legally authorized to work in the United States?

+ Yes

+ No

03

Do you currently work for the State of North Carolina in a permanent full-time, permanent part-time, probationary, trainee, or time-limited position or are you a layoff candidate with the NC Department of Transportation eligible for RIF priority reemployment consideration as described by General Statute (GS) 126 (State Personnel Act)?]

+ Yes

+ No

04

Which of the following best describes your level of experience reviewing detailed documents and records for accuracy and completeness?

+ None

+ Less than 1 Year

+ 1 - 2 Years

+ 2 - 3 Years

+ 3 or More Years

05

Explain how you have experience reviewing detailed documents and records for accuracy and completeness.

06

Which of the following best describes your level of experience with Microsoft Office using programs such as Access, Word, and Excel?

+ None

+ Less than 1 Year

+ 1 - 2 Years

+ 2 - 3 Years

+ 3 or More Years

07

Explain how you have experience with Microsoft Office using programs such as Access, Word, and Excel.

08

Which of the following best describes your level of experience completing and/or maintaining records and reports?

+ None

+ Less than 1 Year

+ 1 - 2 Years

+ 2 - 3 Years

+ 3 or More Years

09

Explain how you have experience completing and/or maintaining records and reports.

10

Which of the following best describes your level of experience interpreting and/or explaining policies, procedures and laws?

+ None

+ Less than 1 Year

+ 1 - 2 Years

+ 2 - 3 Years

+ 3 or More Years

11

Explain how you have experience interpreting and/or explaining policies, procedures and laws.

12

Which of the following best describes your level of data entry experience entering and extracting information from a mainframe database or web based?

+ None

+ Less than 1 Year

+ 1 - 2 Years

+ 2 - 3 Years

+ 3 or More Years

13

Explain how you have experience entering and extracting information from a mainframe database or web based.

Required Question

Employer

State of North Carolina

Website

http://www.ncdot.gov/

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