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Accounts Payable Specialist

Sepire is a marketing services and communications distribution company specializing in complex, compliance driven solutions for its clientele. We are a technology forward company focused on delivering automation solutions in a highly secure environment. Our multi-channel communications services include contact management, printing, mailing, fulfillment, and electronic delivery. The Role We’re seeking an experienced Accounts Payable Specialist to handle day-to-day invoice processing, support a growing finance function, and assist with administrative responsibilities. This role involves working closely with vendors and internal teams to ensure accurate and timely payments, assisting with month-end activities, and contributing to improvements in financial workflows while providing essential administrative support across departments. Accounts Payable Responsibilities (70%)

+ Process a high volume of vendor invoices, purchase orders, and credit memos

+ Perform weekly payment runs (checks, ACH, wire)

+ Reconcile vendor statements and resolve discrepancies

+ Maintain organized AP records and documentation

+ Respond to vendor inquiries promptly and professionally

+ Assist with month-end close, including accruals and reporting

+ Support year-end tasks such as 1099 preparation

+ Partner with internal departments to support procurement and operations

+ Ensure AP processes align with internal controls and policies

+ Recommend and help implement process improvements

Administrative Assistant Duties (30%)

+ Serve as contact for internal staff and visitors regarding administrative needs

+ Handle front-desk duties as needed: greeting visitors, answering phones, and routing messages

+ Receive, sort, and distribute incoming mail and packages daily

+ Create and manage purchase orders for services, inventory, and approved vendor needs

Qualifications

+ 2+ years of experience in accounts payable or general accounting

+ Proficient with accounting software (e.g., QuickBooks, NetSuite, SAP)

+ Strong attention to detail and organizational skills

+ Excellent written and verbal communication

+ Ability to multitask and manage priorities in a fast-paced environment

+ Reliable, proactive, and solutions-focused

Preferred Skills

+ Experience in high-volume or regulated environments

+ Familiarity with internal controls and financial compliance

+ Background in industries such as healthcare, finance, or logistics

Benefits and Perks

+ Health Insurance

+ Vacation

+ Paid Holidays

+ Birthday PTO

+ 401K

+ Convenient to public transportation and interstate access

Additional Details Full-time, in-office position (Monday–Friday)

Based in Willowbrook, IL

This employer participates in E-Verify. Click here (https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify\_Participation\_Poster\_ES.pdf) for more information.

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