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Job Title: AP Assistant Manager

Job Description

As an Accounts Payable Manager, you will play a crucial role in ensuring the accuracy and efficiency of the accounts payable department. Your responsibilities will include overseeing vendor setup, facilitating payments, responding to vendor inquiries, and maintaining internal controls. You will be instrumental in implementing policies and procedures that safeguard assets and ensure timely reporting of AP activities.

Responsibilities

+ Ensure W-9's are received prior to setting up vendors in the ERP system.

+ Assist in the preparation of checks and electronic payments once vendor payments are approved.

+ Ensure timely and accurate payments to suppliers/vendors.

+ Respond to vendor inquiries related to accounts payable.

+ Investigate and resolve issues associated with invoice processing.

+ Interact with external auditors to provide original documentation.

+ Hire, train, motivate, and evaluate accounts payable staff members.

+ Develop, implement, and improve department controls and policies to enhance accuracy and efficiency.

+ Ensure accurate annual distribution of 1099's per IRS filing guidelines.

+ Assist in preparing weekly cash forecasts.

+ Prepare and maintain policies and procedures to ensure effective internal controls.

+ Act as AP system super user by thoroughly understanding the systems and leading upgrades and implementations.

+ Develop and implement continuous improvements to the accounts payable system and procedures.

+ Manage Corporate Credit Card and PCard programs, including monthly reconciliation.

Essential Skills

+ Expertise in accounts payable, invoicing, and invoice processing.

+ Proficiency in Microsoft Excel and Microsoft Office.

+ Experience with ERP systems and vendor communication.

+ Ability to perform three-way matching and credit card reconciliation.

+ Strong skills in expense management, vendor management, and process improvement.

+ Cash forecasting and system implementation experience.

Additional Skills & Qualifications

+ Bachelor’s degree preferred.

+ Supply chain industry experience is advantageous.

+ 3+ years of experience in an Accounts Payable department with supervisory experience managing multiple associates.

+ 5-10 years of full-cycle AP experience.

+ Experience performing three-way match, managing expense accounts, credit card reconciliations, and posting journal entries.

+ Excellent analytical, organizational, and project management skills.

+ Ability to work independently and manage time effectively to meet goals and deadlines.

+ Attention to detail and problem-solving ability.

+ Dependable and committed to putting in additional effort as required to meet tight deadlines.

+ Flexible, team-oriented, and able to succeed in a fast-paced environment.

+ Strong communication skills, both oral and written.

+ Experience with OCR and automated invoice processing software.

+ Experience with D365, SAP, X-flow preferred.

Work Environment

This position is on-site, Monday through Friday from 8:00 am to 5:00 pm. You will work collaboratively within a team of 5-6 members and closely with the procurement team. The environment is dynamic and fast-paced, encouraging growth and stability within a thriving company located at its headquarters.

Pay and Benefits

The pay range for this position is $43.50 - $45.50/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Riceboro,GA.

Application Deadline

This position is anticipated to close on Aug 4, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.