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Administrative Assistant

Job Description

We are seeking a dedicated Plant Administrative Assistant to join our team. You will play a crucial role in supporting the plant's operations by managing various administrative tasks and providing essential support to plant management.

Responsibilities

+ Operate the scale for weighing company, customer, and third-party trucks.

+ Process vendor invoices and purchase orders efficiently.

+ Provide administrative support for plant management.

+ Compile, enter, and report payroll and production statistics accurately.

+ Track finished goods inventory, equipment utilization, plant costs, and labor hours.

+ Purchase parts and safety supplies as needed.

+ Maintain fuel inventory and equipment downtime reports.

+ Manage month-end accruals and reporting.

+ Process personnel changes and maintain employee files.

+ Perform timekeeping using Kronos.

+ Handle site-specific HR duties, including assisting employees with direct deposit and navigating computer systems.

Essential Skills

+ Proficient in administrative assistance and accounts payable.

+ Experience in customer service and office management.

+ Strong data entry skills.

+ Familiarity with Kronos and Oracle or JD Edwards.

+ Basic knowledge of Excel.

+ Ability to navigate basic computer systems.

Additional Skills & Qualifications

+ 2-3 years of relevant experience.

+ Experience with payroll processing for a team of approximately 13 people.

+ Experience with Payroll ERP such as KRONOS is preferred, but not required.

Work Environment

This role is fully onsite, Monday to Friday, from 6 AM to 2 PM. You will be part of a very tight-knit team, contributing to a collaborative and supportive work environment.

Pay and Benefits

The pay range for this position is $20.00 - $21.50/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Ogdensburg,NY.

Application Deadline

This position is anticipated to close on Aug 4, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.