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Job Title: Administrative AssistantJob Description

We are seeking a proactive and detail-oriented Administrative Assistant to support our service operations. This role is perfect for an individual who is organized, self-motivated, and comfortable managing multiple responsibilities in a dynamic environment. Strong computer skills, customer service abilities, and phone etiquette are essential for success in this position.

Responsibilities

+ Answer incoming service calls promptly and professionally.

+ Coordinate on-call scheduling to ensure smooth operations.

+ Track equipment arrivals and maintain accurate records.

+ Maintain and update inventory sheets to reflect current stock.

+ Issue purchase order (PO) numbers as required.

+ Communicate effectively with internal teams and external vendors.

+ Utilize third-party billing portals for invoicing and tracking purposes.

+ Perform general administrative tasks as needed to support the team.

Essential Skills

+ Proficiency in customer service and clerical tasks.

+ Experience with Microsoft Office, including Excel and Outlook.

+ Familiarity with third-party billing systems.

+ Strong organizational skills and experience in filing and calendar management.

+ Excellent administrative and support skills.

Additional Skills & Qualifications

+ Experience with scanning and front desk operations.

+ Ability to manage multiple tasks effectively.

+ Prior experience in a similar role within a service-oriented business.

Work Environment

The role is based in an office setting within a family-owned business. Employees benefit from billable holidays and paid time off, fostering a supportive work culture.

Pay and Benefits

The pay range for this position is $18.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Knoxville,TN.

Application Deadline

This position is anticipated to close on Aug 4, 2025.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.