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Administrative Coordinator 3

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Administrative Coordinator 3

Salary

$2,387.00 - $4,089.00 Monthly

Location

Baton Rouge, LA

Job Type

Promotion

Job Number

210823

Department

LA State Board of Cosmetology

Opening Date

07/21/2025

Closing Date

7/26/2025 11:59 PM Central

+ Description

+ Benefits

+ Questions

About this Job

The Louisiana State Board of Cosmetology regulates and monitors the field of cosmetology in the state as necessary to assure the public health and welfare of its citizens. The agency assures that individuals receiving licenses meet the educational requirements established by law and that licensed professionals maintain the highest standard while providing services to the public. To maintain an active Board while fulfilling all legal requirements set by Louisiana law over 12 meeting days each calendar year. To conduct all agency business in a professional and efficient manner in the issuance of licenses, student testing, and necessary inspections as established by state law. To collect all revenue from license fees or fines as established under state law, keeping accurate records thereof, and standing for audits and legislative compliance each fiscal year. To maintain license issuance and renewal on a daily basis. To provide for students testing at the Board office on a regular scheduled basis, with at least 8 testing days per month. To provide for salon and school inspections at least twice annually for each such license issued. To maintain an adequate staff of well-trained employees under civil service rules and regulations, to deliver courteous service to the public

Promotional Only: this position is only eligible to current, permanent employees of La State Board of Cosmetology

An ideal candidate should possess the following competencies:

Acting Decisively: The ability to make decisions quickly and effectively.

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and idea

Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions

Following Policies & Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.

Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals

Managing Performance:The ability to direct and to evaluate the work of employees

Solving Problems:The ability to discover solutions to problems

Minimum Qualifications

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168060) .

Job Duties and Other Information

Job Duties:

+ Responsible for the processing of all accounts received by and payable to the Louisiana State Board of Cosmetology.

+ Processing includes the daily collection, sorting and batching of all incoming checks and money orders, assigning deposit authority to each batch and individual accounts, as well as electronically depositing said monies in the State Treasury Cosmetology Board Fund bank account.

+ Responsible for the processing of all online payments received by the Louisiana State Board of Cosmetology.

+ Processing includes the verification, batching, and electronic depositing of said monies into the State Treasury Cosmetology Board Fund bank account

+ Responsible for the accuracy of monies deposited into the State Treasury Cosmetology Board Fund bank account.

+ Responsibility includes taking corrective action when/if a discrepancy of deposit is found and reported.

+ Independently develops and maintains the database containing a detailed tracking system to monitor and track all monies received by the Louisiana State Board of Cosmetology.

+ Responsible for entry of tracking information into the database maintained on the COSMO system computers.

+ Provides and maintains financial security by following internal control procedures that include but are not limited to independently compiling end-of-the-month reconciliation revenue sub-account reports for submission to the accountant to ensure that non-fraudulent activity has not occurred and is in accordance with all federal and state regulations.

+ Serves as the liaison for any questions and/or concerns about the information contained in the reports.

+ Computes a tally after the subordinate completes data entry on all deposits entered into the COSMO system, verifying the accuracy of the deposit and allocation of monies. Attaches a copy of the receipt from the computed tally to the monthly revenue report and provides such information of revenues to the Accountant for verification of reconciliation and allocation of revenue to budget activity programs.

+ Responsible for corrections and/or changes to revenue activity and reporting of such to the Accountant.

+ Independently oversees the daily operations of the mail center for the Louisiana State Board of Cosmetology.

+ Sorts and routes incoming state mail accordingly.Collects and distributes school, inspection, and departmental paperwork received through the USPS mail.Incumbent exercises direct supervision of an Administrative Coordinator 2 and provides training for the staff in the mail center.

+ Incumbent is responsible for approval and/or disapproval of all leave requests from subordinates, in addition incumbent is responsible for overseeing subordinates’ job duties and reflecting such on a PES annual evaluation.

Position-Specific Details:

Appointment Type: Promotional

Career Progression: This position does not participate in a Career Progression Group.

Work Schedule:Work hours are 7:30 AM - 4:00 PM, Monday-Friday.

Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply:

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Additional status message information can be found in the Information section of the Current Job Opportunities page.

*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information:

For further information about this vacancy, contact:

Tisha Butler

Louisiana State Board of Cosmetology

225-756-3404

[email protected]

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave– Up to six weeks paid parental leave

More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave – State employees receive the following paid holidays each year:

+ New Year's Day

+ Martin Luther King, Jr. Day,

+ Mardi Gras,

+ Good Friday,

+ Memorial Day,

+ Independence Day,

+ Labor Day,

+ Veteran's Day,

+ Thanksgiving Day and Christmas Day.

***** Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement – State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

+ Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\_Retirement\_System.mp4) to give you more detailed information about their system

+ Teacher's Retirement System of Louisiana (www.trsl.org),

+ Louisiana School Employees Retirement System (www.lsers.net), among others

01

Are you a classified, permanent employee of LA State Board of Cosmetology

+ Yes

+ No

02

AD: Rate your ability to act decisively based on our definition: The ability to make decisions quickly and effectively.

+ 1= I have no experience and/or am uncomfortable acting decisively

+ 2= I have limited experience or require assistance to act decisively

+ 3= I can act decisively

+ 4= I can act decisively and help others improve their ability to act decisively

03

AD: Explain your rating by providing specific and relevant examples in the box below.

04

CE: Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas.

+ 1= I have no experience and/or am uncomfortable communicating effectively

+ 2= I have limited experience or require assistance to communicate effectively

+ 3= I can communicate effectively

+ 4= I can communicate effectively and help others improve their communication

05

CE: Explain your rating by providing specific and relevant examples in the box below.

06

MP: Rate your ability to manage performance based on our definition: The ability to direct and to evaluate the work of employees.

+ 1= I have no experience and/or am uncomfortable managing performance

+ 2= I have limited experience or require assistance to manage performance

+ 3= I can manage performance

+ 4= I can manage performance and help others improve their ability to manage performance

07

MP: Explain your rating by providing specific and relevant examples in the box below.

Required Question

Employer

State of Louisiana

Address

For agency contact information, please refer to

the supplemental information above.

Louisiana State Civil Service, Louisiana, 70802

Phone

(866) 783-5462

Website

http://agency.governmentjobs.com/louisiana/default.cfm

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