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ECMC Hearings Assistant (Program Assistant I)

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ECMC Hearings Assistant (Program Assistant I)

Salary

$53,400.00 - $69,600.00 Annually

Location

Denver, CO

Job Type

Full Time

Job Number

PHA 00058 07/25

Department

Department of Natural Resources

Division

Energy & Carbon Management Commission

Opening Date

07/21/2025

Closing Date

8/3/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

1120 Lincoln Denver, Colorado

Hiring Pay Rate

Employees new to State Government will be paid on a bi-weekly basis.

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

Patrick Warnes [email protected]

Salary Note

Although the full salary range for this position is provided, appointments are typically made at or near the range minimum.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Are you interested in investing in a career that makes a difference?

Consider joining the dedicated people of the Colorado Department of Natural Resources. It’s our mission to manage and conserve Colorado’s natural resources for the benefit of people today – and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children.

We invite you to explore our website at https://dnr.colorado.gov/about-us to find out more about the work we do to manage Colorado’s natural resources for today – and tomorrow.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

In addition to offering rewarding, meaningful work, we offer:

+ Medical, Vision and Dental plans

+ Strong, flexible retirement plans including PERA (https://copera.org/welcome-pera-members/new-members) Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax and Roth 401K and 457 plans

+ Paid life insurance

+ Short- and long-term disability coverage

+ Employee Wellness programs

+ Flexible Spending Accounts

+ Health Savings Accounts

+ 11 paid holidays per year plus generous vacation and sick leave

+ Flexible work schedule options and remote-work options

+ Career advancement opportunities throughout the State system

+ Some positions may qualify for the Public Service Loan Forgiveness Program (https://dhr.colorado.gov/dhr-resources/student-loan-forgiveness-programs)

For more detailed information, please visit State of Colorado Employee Benefits (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits)

About Colorado Energy & Carbon Management Commission (ECMC) (https://ecmc.state.co.us/about.html#/about) :

The mission of the Colorado Energy & Carbon Management Commission (ECMC) is to regulate the development and production of the natural resources of oil and gas in the state of Colorado in a manner that protects public health, safety, welfare, the environment and wildlife resources. Our agency seeks to serve, solicit participation from, and maintain working relationships with all those having an interest in Colorado's oil and gas natural resources.

The Hearings Unit is responsible for all matters related to hearings before the Energy and Carbon Management Commission (Commission or ECMC), which includes intake, analysis, and processing of applications for Commission orders, adjudications, and rulemakings. The Hearings Unit reviews all hearing applications for compliance with applicable procedural and substantive requirements of the Colorado Oil and Gas Conservation Act, C.R.S. §§ 34-60-101 et seq. (Act), Commission Rules, and the Colorado Administrative Procedure Act (APA), and makes recommendations to the Commission on all applications for orders, whether contested or uncontested.

Description of Job

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Position Summary: This position provides technical and administrative support to the Commission, Hearings Manager, Hearings Assistant II, and Legal Assistant as needed, to organize and run hearings and efficiently execute Hearings Unit processes. This position responds to inquiries from staff, oil and gas operators, attorneys, mineral owners, surface owners, and citizens regarding interpretation of ECMC rules, regulations, orders, policies and procedures related to Commission hearings. In addition, the Hearings Assistant develops and maintains procedures to process and catalogs all hearing-related documents, to correctly scan and index all hearing-related documents, and to accurately post all hearing-related documents to the ECMC website.

Hearings Administration & Recordkeeping : Assist in running ECMC hearings, executive sessions, and other virtual hearings . Primary daily coordination duties include:

+ Provide support to members of the Commission and Hearings Unit in planning and organizing Commission hearings.

+ Implement website edits, additions and updates and provide organizational information and recommendations to the Hearings Manager.

+ Comply with all Colorado accessibility standards in all work products.

+ Draft, revise, and post minutes for weekly ECMC hearings.

+ Work with the Commission, public, and other ECMC units to address hearings process questions and provide requested information.

+ Verify accuracy and accessibility of older Commission documents uploaded from paper copies.

+ Conduct special projects for the Hearings Manager as is necessary

Electronic Filing (eFilings) System Assistant : This position will record and track issues that arise and how they are addressed, whether by OIT or by a member of the Hearings Unit to further develop user instructions . Other duties include:

+ Troubleshoot issues within the system and act as technical support for end users

+ Upload information into the eFiling system and transfer information to the ECMC website in preparation for hearings.

+ Effectively access and administer the eFiling system from all three user ends (OnBase, EAC, and PAV) in order to adequately test eFiling updates, respond to and address issues for users, and determine which user end is best for the activity needed.

Meeting Logistics and Management:

+ Plan, coordinate logistics, and host in-person, hybrid and virtual stakeholder meetings and/or events.

+ Communicate details of meetings and events to stakeholders and staff.

+ Determines the most cost-effective manner in which to hold on-site, hybrid, and off-site public meetings.

+ Determines various elements of meetings including which virtual platform and features to use, if food and beverage should be provided, if security is needed, etc..

General Hearings Unit Support & Customer Service :

+ Provide technical and administrative support to the Hearings Manager and Unit

+ Assist in drafting notices of hearing, reviewing filings and draft orders, and transferring appropriate documents from eFiling to Commission portfolio.

+ Review and synchronize guidance and handbooks for accuracy and consistency with Rules.

+ Review and synchronize Internal and external-facing hearing agendas.

+ Assist unrepresented individuals in navigating pre-hearing docket procedures.

+ Assist with publication of notices of hearing in compliance with the Act and Rules.

+ Look for potential inconsistencies or problems in hearings procedures and discuss or develop potential solutions.

+ Assist members of the public with questions or technical issues.

Other Duties Assigned.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Minimum Qualifications:

Experience Only:

Four (4) years of relevant experience in an occupation related to the work assigned to this position

Or

Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to four (4) years

PROGRAM ASSISTANT (https://dhr.colorado.gov/class-description-and-minimum-qualifications-for-h4r-program-assistant)

Please note : The required experience must be substantiated within the work experience section of your application. Your resume will not be reviewed to determine if you meet the minimum qualifications; only the work experience section of your application will be reviewed to determine this. “See Resume” statements on the application will not be accepted. In addition, part-time work will be prorated.

Preferred Qualifications:

+ Current or former State experience relevant to this position.

+ Demonstrated experience researching, analyzing, and interpreting the law (State and Federal), constitutions, statutes, rules, conceptual models, professional standards, and legal precedents in order to determine their relationship to the question or policy at issue.

+ Excellent analytical and organizational skills and the ability to operate in a politically sensitive environment;

+ Experience working with general public, professional, consultants, and agency staff, with sensitivity to their needs, priorities and commitments;

+ Knowledge of ECMC rules, and State Fiscal Rules and procurement procedures.

+ Familiarity with applications such as PowerPoint, Excel, You tube and Google Office Apps.

+ Experience using and troubleshooting electronic filing systems or data management systems.

Conditions of Employment:

+ Colorado residency is required at the time of application.

+ Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify their application from the current position. (Please Note: Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with DNR).

+ Travel within area of responsibility throughout the State and to and from Denver

+ Must possess and maintain a valid Colorado's driver's license.

+ Able to travel with occasional overnight stays within Colorado.

+ This position may work independently from an office at home.

+ You must be legally eligible to work in the United States to be appointed to this position. DNR does not sponsor non-residents of the United States.

+ Pursuant to the DNR-120 Fleet and Driving Standards Administrative Directive (https://docs.google.com/document/d/1W0g2QAGmusbXBJzL3HxhGitIZOEKnwhrFnx9GqVcQHA/preview?tab=t.0) , any worker who will be expected to drive a State-owned vehicle is responsible for maintaining a safe driving record and a valid driver license prior to driving any State-owned vehicle.

To be compliant with the new fleet vehicle policy, Motor Vehicle Records (MVRs) will be pulled for review for workers who:

+ Have an assigned State fleet vehicle

+ Are required to operate a vehicle as part of the position

+ Utilize a State fleet vehicle as a pool vehicle

Supplemental Information

The Assessment Process

+ All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement.

+ Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts.

+ Resumes, cover letters and other attachments arenot considered as part of initial reviews, therefore, it is important to document in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement.

+ Please thoroughly answer all supplemental questions (if listed) since question responses may be evaluated for content, writing ability, spelling, grammar, and effective communication.

+ This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Department of Natural Resources is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, at [email protected]

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

ADAAA Accommodations

Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request accommodation, please contact our Benefits Specialist at [email protected] at least five business days before the date that any accommodation will be required to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

E-Verify

DNR uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more aboutE-Verify (http://www.dhs.gov/e-verify) , including your rights and responsibilities.

Toll–Free Applicant Support - Technical Help

If you experience technical difficulty with the NEOGOV system (e.g. uploading or attaching documents to your online application) call NEOGOV at 855-524-5627, Mon-Fri between 6 am and 6 pm (Pacific Time). The Human Resources Office will be unable to assist with technical issues.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

The Colorado Constitution, Article XII, Section 13 requires that APPLICANTS for state classified government jobs be residents of Colorado at the time of application, unless this requirement is waived by the State Personnel Board (DPA). A residency waiver was not issued by DPA for this announcement. For more information, please see the FAQ's at: https://careers.colorado.gov/how-to-apply. Are you a current Colorado resident?

+ Yes

+ No

02

If you are a veteran who is eligible for preference points, did you upload/attach your DD-214? Veterans who wish to seek disability preference points based on a service related disability must submit acceptable documentation to support your claim for veterans' preference (exclude specific/private medical information).

+ Yes

+ No

+ Not Applicable

03

Current and former State Personnel System employees who were disciplinarily terminated, resigned in lieu of termination, or who were deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation) must disclose this information on the application.

+ I am not a current or former State of Colorado classified employee.

+ I am a current or former State of Colorado employee but have NEVER been disciplinarily terminated, resigned in lieu of termination, or deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation).

+ I am a current or former State of Colorado employee and have been disciplinarily terminated, resigned in lieu of termination, or deemed to have resigned without notice (Board Rule 7-5, Automatic Resignation). NOTE: Failure to disclose this information and/or falsification of Application materials may result in being removed from consideration for this position.

04

Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose this information on the application. In the space below, please provide an explanation as to why the prior termination or resignation should NOT disqualify you application from the current position:

05

In order to comply with the Federal Immigration Reform and Control Act of 1986, are you prevented from being employed in the United States because of your Visa or Immigration Status?

+ Yes

+ No

06

If you are using education to meet or substitute for qualifications, did you upload a copy of your official or unofficial transcript? (Your transcript is required as verification that you meet the requirements).

+ Yes, I have attached my transcripts.

+ No, I am not using college course work to meet minimum requirements for this position.

+ Not Applicable

07

Did you upload your résumé and cover letter to this on-line application?

+ Yes

+ No

08

Part, or all, of the assessment for this position involves a review of the information you submit in your application materials. Please verify that you understand that the failure to include adequate information or attachments to your job application may affect your final score and/or prevent you from competing in any subsequent measures used to arrive at a top group of applicants.

+ Yes

+ No

09

You must be legally eligible to work in the United States to be appointed to this position. DNR does not sponsor non-residents of the United States.

+ I accept and understand.

10

How would you balance your workload and deadlines with multiple and unpredictable needs of the people you work with? How would you also manage these conflicting responsibilities and maintain your own work-life balance?

11

Please briefly describe your experience and knowledge, if any, of ECMC or other agency rules, regulations, policies, and guidelines.

12

Describe your experience using strong problem-solving skills in a project or program that you coordinated. How did you think critically, assess options, and implement effective strategies to resolve issues efficiently?

13

A successful candidate would possess the ability to manage and prioritize tasks. Give an example of a time when you did this successfully. What tools or processes did you use?

14

Describe a time when you had to make a significant technical decision or stop-work determination that affected other people's workloads or timelines. How did you communicate that to those involved, and how did you manage others' expectations?

15

All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts. Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important to document in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement. Please thoroughly answer all supplemental questions since responses may be evaluated for content, writing ability, spelling, grammar, and effective communication. This recruitment may involve additional testing and/or exams to arrive at the top group for interviews.

+ I acknowledge receipt of this notice.

Required Question

Employer

State of Colorado

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Website

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