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Administrator IV, Business Office/Enterprises - Denver

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Administrator IV, Business Office/Enterprises - Denver

Salary

$71,544.00 - $82,272.00 Annually

Location

Denver, CO

Job Type

Full Time

Job Number

HAA 50003286-07/25

Department

Department of Transportation

Division

Division of Accounting & Finance

Opening Date

07/21/2025

Closing Date

8/4/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

2829 W. Howard Pl, Denver, CO 80204

FLSA Status

Exempt; position is not eligible for overtime compensation.

Department Contact Information

Lynn Livingston, [email protected], 303-757-9110

Hiring Pay Rate

The 2025 Step Pay Program may increase the salary range for employees with time in the class series.

How To Apply

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado. Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

+ Description

+ Benefits

+ Questions

Department Information

This position is only open to Colorado state residents.

New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.

About CDOT

CDOT employees make a difference by providing freedom, connection, and experience to the traveling public, while also keeping them safe. The State of Colorado offers competitive medical, dental and vision insurance, life and disability insurance, and flexible spending and health savings accounts. Visit the State of Colorado benefits (https://dhr.colorado.gov/state-employees/state-of-colorado-employee-benefits) for details, current premium rates and a summary video about benefits. The state also offers PERA retirement, great optional PERA plans such as 401K, a generous paid time off package of annual, sick, holiday and other leave, strong career growth, tuition reimbursement and professional development. Perks include Colorado Employee Assistance Program (CSEAP) counseling, wellness, credit union membership and employee discount program. Visit CDOT Benefits (https://www.codot.gov/topcontent/employment/benefits) for details. Some positions may qualify for Public Service Loan Forgiveness (https://studentaid.gov/pslf/) .

CDOT for All

CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.

The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months.

#LI-POST

Description of Job

About the Work Unit

The Administrator IV works in the Colorado Department of Transportation's (CDOT's) Division of Accounting and Finance (DAF). The Division ensures the financial integrity of all business transactions throughout Headquarters in meeting its fiduciary responsibilities to the public. The unit is also responsible for ensuring HQ Business Office compliance with financial and budgetary policies and procedures including State Fiscal Rule.

About the Position

As the Administrator IV, Business Office/Enterprises, you will primarily be responsible for performing duties and executing transactions that directly benefit the CDOT Enterprises. This position is required to provide professional accounting and budget support and performance tracking for HQ Divisions and Enterprises, analysis of fiscal and program data, interpretation of policy directives and changes, and to create yearly, monthly, and ad hoc budget and financial reports for the leadership teams in DAF, the HQ Divisions, and the Enterprises. The position acts as subject matter and technical expert on the Statewide Transportation Improvement Plan (STIP) processing, SAP project set-ups and budget actions, and assists with handling Accounts Payable functions for the HQ Business Office

Your duties and responsibilities will include, but are not limited to, the following:

Project Set-Ups, Budgeting and Closeouts

+ Complete the necessary SAP project set-ups for the Enterprises (primarily the Clean Transit Enterprise and the Nonattainment Area Air Pollution Mitigation Enterprise)and provide staff with guidance and recommendations during the project request as details are confirmed.

+ Work with HQ Divisions & Enterprises on coordination with CDOT Regional offices to have funds transferred prior to project creation, when applicable.

+ Review purpose of the project, determine if it will require Construction Engineering (CE) and Indirect charges, confirm the project type, sources of funding (Federal or State), provider codes and possible match, and confirm project phases and/or required forms to ensure smooth workflow in SAP from start to finish.

+ Follow the guidance provided in CDOT’s Office of Financial Management and Budget (OFMB) crosswalk for setting up projects based on the type of funding.

+ Research questions on any prior project set-up requests that were processed.

+ Request budget, transfer budget, or return budget for assigned areas and perform any other necessary budget action tasks.

+ Advise Project Managers (PMs) with regard to individual project budgets that include fund transfers from the following funding sources: Statewide Pools, Cost Centers and Project-to-Project transfers.

+ Conduct meetings with HQ Divisions & Enterprises as necessary to discuss cost center operating budgets to ensure shortfalls in the Personal Services (PERS) budgets are avoided when salaries and personnel are shifted and the bids for services come in higher than expected.

+ Reconcile, research, and resolve any budget discrepancies.

+ Monitor Project Activity Reports and Inactive Project Reports from Accounting and ensure that completed projects are closed out in a timely manner.

+ Regularly provide training to HQ Division staff on changes, explaining the budget process, sources of funding, where budgets and expenditures can be found, how the budget is set up, and the "life cycle" of a project from its inception to the final closing process.

Accounts Payable and Receivable

+ Assist with the HQ Business Office accounts payable and receivable operations.

+ Ensure all assigned payments are processed in accordance with established HQ Business Office procedures and review/park or post all assigned payments in SAP or OnBase.

+ Assist with high-level and complex Enterprise payment issues such as payment corrections due to payments made from incorrect Purchase Orders (PO’s), OnBase Accounts Payable issues and/or vendor back-up documentation issues, etc.

+ Provide SAP/OnBase super-user technical assistance to HQ Divisions & Enterprises as necessary,

+ Examine all payment types to determine whether costs are allowable under Federal, State, and CDOT regulations and procedures.

+ Monitor HQ Business Office “Held Checks” and pursue EFT options with Accounting, HQ Division, Enterprise staff, and/or if necessary, the vendor.

+ Help implement policies, procedures, and internal controls for processing financial transactions such as payables, receivables, purchasing, journal entries, and budget adjustments and establish additional HQ Business Office-level policies, procedures, and internal controls as appropriate with CDOT policies and procedures.

+ Responsible for assisting with Fiscal Year-End procedures for accruals.

+ Help establish effective techniques for processing entries and approvals, methods for correcting errors, and other quality control procedures.

+ Assist with ensuring that the HQ Business Office practices follow document retention guidelines.

+ Assist with both internal & external audit requests and produce all invoice documentation when required.

Monitor Power BI & SAP Reports/Process Shopping Cart Workflows

+ Utilize pre-built Microsoft Power BI reports to review and monitor open purchase orders for HQ Divisions & Enterprises.

+ Work with HQ Division and the CDOT Center for Procurement and Contact Services (CPCS) regarding potential PO liquidations and closures.

+ Monitor assigned cost centers and projects on a monthly basis for (N) Non-Participating expenditures and resolve any issues as necessary.

+ Review assigned HQ Division shopping cart requests and monitor workflow.

Statewide Transportation Improvement Plan (STIP) Responsibilities

+ Ensure we have the required documentation needed to process the STIP requests received.

+ Enter the STIP transactions in Public Budget Formulation (PBF) for HQ Statewide projects and create STIP Pools, Work Breakdown Structures (WBS) and/ or IDs in SAP.

+ Participate in STIP meetings as needed.

+ Research questions on any prior STIP requests that were processed.

+ Process roll-forward requests in the STIP during year end.

Other job duties as assigned.

Work Environment:

+ Your schedule will primarily be 8:00 am – 5:00 pm work hours, Monday-Friday, but we are flexible to meet your work/life balance needs while ensuring CDOT business needs are met.

+ You will work a hybrid schedule with a combination of in-office and remote work after completion of a training period. The expectation is to be in the office at least one day a week for our team day. This could change based on operational needs.

+ May need to travel to other CDOT regions or locations to give/receive training and/or attend meetings when needed.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Experience Only:

Must total 7 years and include the following:

+ 4 years of experience in accounting, business administration, public administration, finance, economics or another area closely related to the major job duties

+ AND at least 3 years of experience with a primary focus in accounting, business or financial operations, budget/financial analysis or implementation.

Combination of Education and Experience:

A combination of education and experience that totals at least 7 years

+ Education from an accredited college or university in accounting, business administration, public administration, finance, economics or another field of study closely related to the job duties will be considered.

+ Full-time professional work experience with a primary focus in accounting, business or financial operations, budget/financial analysis or implementation will be considered.

Please Note: The required experience must be substantiated within the work experience section of your application. “See Resume” statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application.

College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or a foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school, your name, all coursework and degree(s) conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. Credential evaluation reports must be official. Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

Condition of Employment

+ Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section.

Preferred Qualifications

The exceptional applicant will be an experienced financial professional with proven ability or accomplishment in the following:

+ Demonstrated success with the duties listed in the Description of the Job section.

+ Years of State service experience related to the duties of this position.

+ Highest work/personal ethics and integrity.

+ Experience with financial data compilation, analysis, performance tracking and reporting.

+ Professional knowledge of general accounting practices and standards, including Generally Accepted Accounting Principles (GAAP), State fiscal rules and State financial reporting.

+ Experience with STIP and project funding processes.

+ Experience with state procurement and contracting processes.

+ Experience with accounts payables and receivables.

+ Experience implementing internal controls to ensure compliance.

+ Strong SAP skills and experience.

+ Proven ability to manage multiple assignments, priorities, and projects in a demanding environment.

+ Excellent customer service experience, including proven ability to partner with professionals, consultants, and staff at all levels, with sensitivity to their needs and priorities.

+ Ability to work under tight deadlines and be adaptable to changing assignments.

+ Ability to take initiative to solve problems in an innovative manner.

+ Ability to work with a variety of stakeholders.

+ Effective interpersonal and relationship-building skills.

+ Strong time and project management skills, including prioritization and multi-tasking ability.

+ Excellent reasoning, investigative, analytical, and problem-solving ability.

+ Excellent oral and written communication skills, including presentation and facilitation skills.

+ Strong attention to technical detail and accuracy.

+ Ability to work effectively in both independent and team situations.

+ Fluency in Microsoft Office Suite (Word, Excel, PowerPoint), Gmail and Google Applications, and the ability to quickly learn other software systems including but not limited to SAP, OnBase, Brainware, OpenGov and Power Bi.

Supplemental Information

Applicant Checklist

Complete Applications must include the following documents:

+ A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)

+ A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)

+ A cover letterthat describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position.Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.

+ A detailed chronological resume. Resumes must be uploaded as an attachment to your online application.

+ If you are using education to qualify, a copy of your official or unofficial transcript showing your name, the name of the school, all coursework and degree(s) confered or that your degree has been conferred and the name of your school, or your official NACES accreditation report..Please submit this as an attachment to your online application.

+ If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.

Please note that you may redact information on your attachments that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution.

Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

Notifications:

All correspondence regarding your status in the selection/examination process will be via email . Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from " state.co.us " and " [email protected] " addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email . Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website.

The Hiring Process:

+ All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.

+ Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

+ Part, or all, of the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

+ Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list.

+ A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

Transfer, Non-Disciplinary Demotion or Reinstatement

If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant.

Employment Screening

If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant's authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with “Info Cubic.” Info Cubic, a consumer reporting agency, will obtain the report for CDOT. Further information regarding Info Cubic, a Division of Orange Tree, including its privacy policy, may be found online at www.InfoCubic.com and www.OrangeTreeScreening.com . Info Cubic is located at 7275 Ohms Lane, Minneapolis, MN 55439. The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living. The information that may be included in the report includes social security number trace, criminal records check, public court records checks, educational records, and driving records checks . CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.

Appeal Rights

If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email ( [email protected] ), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver, CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go to spb.colorado.gov ; contact the State Personnel Board for assistance at 303.866.3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

ADAAA Accommodations

CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Lynn Livingston at [email protected] or call 303-757-9110 .

Former State Employees

Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.

LL (SAP #50003286/PCR #3286)

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

If you are a current or previous State of Colorado employee, please list your Employee Identification Number (EID), dates of employment, and classifications for all State of Colorado Departments or institutes of Higher Education for which you have worked. The 2024 Step Pay Program may increase the salary range for employees with time in the class series. Your EID begins with 997 and is nine digits long. Please do not enter your Social Security Number. If not, please state "N/A".

02

If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or a foreign credential evaluation report must be submitted with your application. Unofficial copies are acceptable, but they must show the name of the school, your name, completed coursework/credit hours, and if applicable that the degree was awarded and the type and name of the degree. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. The credential report must be an official report. Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position. Please note that you may redact information that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution. Have you included your transcript(s) as an attachment to your application? If not, you may go back and do so now.

+ I am using education to meet some or all of the minimum qualifications for this position and I have attached my transcript(s) or official credential evaluation report to my application.

+ I have not attached transcripts to my application because I am using experience to meet the minimum qualifications.

+ I am using education to meet part or all of the minimum qualifications. I have requested my transcripts from my college/university and will email them to [email protected] within 5 business days of the close date of the job announcement.

03

A chronological resume and a cover letter are required for your application to be complete. Your cover letter should describe how your experience aligns with the minimum qualifications and exceptional candidate section of this announcement. Documents must be uploaded as an attachment to your online application. Documents will not be accepted after the closing date and time of the announcement. Please note that you may redact information that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution. Did you attach a chronological resume and a cover letter to your application? If not, you may go back and do so now.

+ Yes

+ No

04

If you are a veteran, a copy of your DD214 is required. Please submit this as an attachment to your online application. Did you attach a copy of your DD214 to your application? If not, you may go back and do so now.

+ Yes

+ No - I am a veteran, but I do not qualify for veterans' preference

+ N/A - I am not a veteran

05

Have you been subject to disciplinary action in the last three years of your work experience? If so, please provide details of that disciplinary action. If not, please state "N/A".

06

f you are a current or previous State of Colorado employee, please list your Employee Identification Number (EID), dates of employment, and classifications for all State of Colorado Departments or institutes of Higher Education for which you have worked. The 2024 Step Pay Program may increase the salary range for employees with time in the class series. Your EID begins with 997 and is nine digits long. Please do not enter your Social Security Number. If not, please state "N/A".

07

CDOT-Voluntary Self-Identification of Disability We are a federal contractor or subcontractor required by law to provide equal employment opportunity to qualified people with disabilities. We are also required to measure our progress toward having at least 7% of our workforce be individuals with disabilities. To do this, we must ask applicants and employees if they have a disability or have ever had a disability. Because a person may become disabled at any time, we ask all of our employees to update their information at least every five years. Identifying yourself as an individual with a disability is voluntary, and we hope that you will choose to do so. Your answer will be maintained confidentially and not be seen by selecting officials or anyone else involved in making personnel decisions. Completing the form will not negatively impact you in any way, regardless of whether you have self-identified in the past. For more information about this form or the equal employment obligations of federal contractors under Section 503 of the Rehabilitation Act, visit the U.S. Department of Labor's Office of Federal Contract Compliance Programs (OFCCP) website at www.dol.gov/ofccp. You are considered to have a disability if you have a physical or mental impairment or medical condition that substantially limits a major life activity, or if you have a history or record of such an impairment or medical condition. Disabilities include, but are not limited to: • Autism • Autoimmune disorder, for example, lupus, fibromyalgia, rheumatoid arthritis, or HIV/AIDS • Blind or low vision • Cancer • Cardiovascular or heart disease • Celiac disease • Cerebral palsy • Deaf or hard of hearing • Depression or anxiety • Diabetes • Epilepsy • Gastrointestinal disorders, for example, Crohn's Disease, or irritable bowel syndrome • Intellectual disability • Missing limbs or partially missing limbs • Nervous system condition for example, migraine headaches, Parkinson's disease, or Multiple sclerosis (MS) • Psychiatric condition, for example, bipolar disorder, schizophrenia, PTSD, or major depression

+ Yes, I Have A Disability, Or Have A History/Record Of Having A Disability

+ No, I Don't Have A Disability, Or A History/Record Of Having A Disability

+ I Don't Wish To Answer

Required Question

Employer

State of Colorado

Address

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