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Accounting Associate III (Internal Posting)

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply for this Job link/button.

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Please see Special Instructions for more details.

In your application and required documents, DO NOT include personal protected information such as date of birth, citizenship status or immigration information, social security number, or any other protected information.

Applicants must upload the following with their application:

1. A cover letter which addresses how you meet the required and preferred qualifications,

your career goals, and your interest in the position.

2. A resume or curriculum vitae.

3. A list of three professional references.

Complete and sign the Authorization Form for Background Check

Access the form here: https://www.msun.edu/hr/forms/Authorization\_for\_Background\_Investigation-MSU-Northern.pdf.

In the online application in the Background Check field, type YES to show you understand this additional requirement.

Submit your completed and signed form to:

Human Resources (https://www.msun.edu/hr/)

Montana State University-Northern

Havre, MT 59501-7751

406-265-3568 or 406-265-3789

HR Dept. Fax 406-265-3530

Position Details

Position Information

NBAPOSN Title

Working Title Accounting Associate III (Internal Posting)

Brief Position Overview

Internal posting only

Position Number 7N0048

Department Business Services

Division Office of Business Services

Appointment Type Classified

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA Non-Exempt

Union Affiliation AFSCME

FTE 1.0

Benefits Eligible Yes

Compensation Hourly

Salary $18.337-22.671 per hour

Contract Type Classified Hourly

If other, please specify

Recruitment Type Campus

Position Details

General Statement

The Business Office strives to partner with Academics and Administration to enable MSU -Northern to achieve the goals specified in its mission statement. The Business Office is accountable for overseeing all financial activity of the University. We will strive to provide the highest quality of service to our students, the University community, prospective students, and vendors.

Examine, analyze, and interpret accounting records for the purpose of completing transactions, giving guidance, and preparing statements and reports. This level includes complex reconciliation and problem resolution for multiple indexes. Assist with development and implementation of systems for recording costs or other financial and budgetary data.

Duties and Responsibilities

+ Prepare and plan for ongoing events such as registration/fee assessment and refunds.

+ Update the tuition and fees schedule, update MSUN Business services website to reflect the current schedule and important dates.

+ Responsible for testing and training for upgrades in Banner student financial and accounts receivable module.

+ Work with other departments to provide students with a quality experience with administrative functions of the University.

+ Serve as a back-up cashier in absence of lead cashier (collect cash and other payments, reconcile cash drawers daily, complete bank deposits).

+ Perform monthly reconciliations.

+ Responsible for PCI compliance, processing 1098-T tax forms, simultaneous enrollment credits, FISAP report and apprenticeship payments.

+ Process student refunds.

+ Manage student confirmation forms and ensure that the online confirmation process is working correctly.

+ Apply athletic fees to student accounts.

+ Supervise student workers

+ Post monthly on-campus rent to student accounts.

+ Process internal recharges.

+ Serve as backup for tuition and fees assessment.

+ Process wires and IUJs.

+ Create and update detail codes for all campus accounts.

+ Run Student Insurance Report, submit participant list to BCBS , prepare premium payment.

+ Responsible for fiscal year-end tasks.

List any secondary duties assigned to this position:

1. Other duties as assigned.

Required Qualifications – Experience, Education, Knowledge & Skills

+ Associate Degree in Accounting or Business or equivalent combination of education and experience.

+ Knowledge and experience with accounting/bookkeeping principles.

+ Demonstrated competence maintaining, processing, and verifying detailed information with a high degree of accuracy and close attention to detail.

+ Demonstrated excellent communication and customer service skills.

Preferred Qualifications – Experience, Education, Knowledge & Skills

+ Working knowledge of the university system and MSUN .

+ Experience with Banner

The Successful Candidate Will

+ Ability to work in a multi-employee office and function as a team player.

Special Requirements

Physical Demands

+ The ability with or without reasonable accommodations to perform the duties of this position.

This position has supervisory duties? Yes

Posting Detail Information

Announcement Number STAFF - VA - 2600003P

Number of Vacancies 1

Desired Start Date Immediate

Position End Date (if temporary)

Open Date

Close Date

Until an adequate pool is established No

Special Instructions Summary

In your application and required documents, DO NOT include personal protected information such as date of birth, citizenship status or immigration information, social security number, or any other protected information.

Applicants must upload the following with their application:

1. A cover letter which addresses how you meet the required and preferred qualifications,

your career goals, and your interest in the position.

2. A resume or curriculum vitae.

3. A list of three professional references.

Complete and sign the Authorization Form for Background Check

Access the form here: https://www.msun.edu/hr/forms/Authorization\_for\_Background\_Investigation- MSU -Northern.pdf (https://www.msun.edu/hr/forms/Authorization\_for\_Background\_Investigation-MSU-Northern.pdf) .

In the online application in the Background Check field, type YES to show you understand this additional requirement.

Submit your completed and signed form to:

Human Resources (https://www.msun.edu/hr/)

Montana State University-Northern

Havre, MT 59501-7751

406-265-3568 or 406-265-3789

HR Dept. Fax 406-265-3530

Quick Link for Internal Postings https://jobs.msun.edu/postings/2575

EEOC Statement

Montana State University-Northern ( MSUN ) is an equal opportunity employer. MSUN does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran’s Employment Preference Act, MSUN provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.

Director of Human Resources /Title IX

Montana State University-Northern

300 11th Street West

Havre, MT 59501

E-mail: [email protected]

Tel: (406) 265.3568

Applicant Documents

Required Documents

+ Resume

+ Cover Letter

+ List of References

Optional Documents

Posting Specific Questions

Required fields are indicated with an asterisk (*).